Creating "signature" groups in book to be hand-bound

Just got Office Suites. Already fit to be tied. I have prepared a booklength 
document in (the new) Word and thoroughly formatted it--margins, linespace, 
various fonts, page size. It is to end up printed (by me, on my Lexmark) on 
single-folded 8.5 x 11 sheets. Each page, then, will be 8.5 by 5.5. 
Naturally, there will be a margin around the text, and running headers. Total 
pages thus formatted, about 240.

To print books of any length, the pages must be grouped into what are called 
"signatures"--basically mini-booklets with two pages on each side of the 
sheet. But the pages on a given sheet, and fromt sheet to sheet, are not 
consecutive, because they are to be folded in a "nested" form--the first side 
of the first sheet may be pages 1 and 20, etc. This is all standard stuff.

When I copy my Word document into Publisher (20 pages worth, let's say), I 
use a booklet-type template which I've carefully created. The problem is that 
much of my original formatting is being overridden somehow. Some fonts come 
through; other font changes are ignored. My indents are replaced by 
no-indent. My font size changes from 12 pt to 10 pt. Paragraph formatting is 
altered. Strangest thing: whereas the empty text box I've created (with the 
"use for each new page" directive checked) has the precise dimensions needed, 
the importing creates new text boxes right on top of it that are fully 11 
inches long and too wide!

Nor does there seem to be a straightforward way to "tell" Publisher to 
simply make the content of each text box replicate the content of the 
corresponding page on my Word print-layout screen, and then move on to a new 
text box on a new page. (Evidently print layout "pages" are just set up for 
display; they aren't real pages that can be exported over to Publisher. And 
there's no command that allows you to "select the displayed single page you 
are now looking at" either.)

I'm amazed that Office has no straightforward way to handle this. This is 
basic desktop publishing.

Having worked at this for several days now, purchased a book, gone to some 
of the helper sites mentioned on this group, and even patronized Office's own 
"help" file (which is generally useless)--I obviously need advice. 
0
Esardi (1)
4/29/2008 8:33:01 PM
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Create a text box with your preferred margins on the start page of your booklet. 
Right-click the text box, click change text, click text file, browse to the Word 
document. Publisher will automatically create pages and text boxes.

You may still lose some formatting but your margins will stay where you put 
them. Mostly you will lose bullets. The indents should be okay.  If any graphics 
are involved they maybe in different places.

-- 
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

"Esardi" <Esardi@discussions.microsoft.com> wrote in message 
news:606453FC-62F4-46AE-AA46-BD8C3AA376A3@microsoft.com...
> Just got Office Suites. Already fit to be tied. I have prepared a booklength
> document in (the new) Word and thoroughly formatted it--margins, linespace,
> various fonts, page size. It is to end up printed (by me, on my Lexmark) on
> single-folded 8.5 x 11 sheets. Each page, then, will be 8.5 by 5.5.
> Naturally, there will be a margin around the text, and running headers. Total
> pages thus formatted, about 240.
>
> To print books of any length, the pages must be grouped into what are called
> "signatures"--basically mini-booklets with two pages on each side of the
> sheet. But the pages on a given sheet, and fromt sheet to sheet, are not
> consecutive, because they are to be folded in a "nested" form--the first side
> of the first sheet may be pages 1 and 20, etc. This is all standard stuff.
>
> When I copy my Word document into Publisher (20 pages worth, let's say), I
> use a booklet-type template which I've carefully created. The problem is that
> much of my original formatting is being overridden somehow. Some fonts come
> through; other font changes are ignored. My indents are replaced by
> no-indent. My font size changes from 12 pt to 10 pt. Paragraph formatting is
> altered. Strangest thing: whereas the empty text box I've created (with the
> "use for each new page" directive checked) has the precise dimensions needed,
> the importing creates new text boxes right on top of it that are fully 11
> inches long and too wide!
>
> Nor does there seem to be a straightforward way to "tell" Publisher to
> simply make the content of each text box replicate the content of the
> corresponding page on my Word print-layout screen, and then move on to a new
> text box on a new page. (Evidently print layout "pages" are just set up for
> display; they aren't real pages that can be exported over to Publisher. And
> there's no command that allows you to "select the displayed single page you
> are now looking at" either.)
>
> I'm amazed that Office has no straightforward way to handle this. This is
> basic desktop publishing.
>
> Having worked at this for several days now, purchased a book, gone to some
> of the helper sites mentioned on this group, and even patronized Office's own
> "help" file (which is generally useless)--I obviously need advice. 


0
mary-sauer (6480)
4/29/2008 9:01:26 PM
Reply:

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