Responses to meeting changes: why cancelling then sending new invites?

Hi again, my colleagues are getting annoyed that whenever I make a
change to an appointment, they get updates. Even if the change is
extending it by half an hour, or changing the spelling of the subject
or venue.

But even more annoyingly, when I change the time of appointment, they
all receive a cancellation, then eventually a new meeting invitation
arrives for the same event. This puts them into a panic.

I am using Outlook 2007. They are all using 02 and 03.Some updates I
want them to have, but I'd like to choose when to send and when not.
Currently I only get this choice when making very minor changes.

Grateful thanks in advance to anyone who can tell me how I can tell
Outlook who is boss!

Cheers,
Jo
0
9/2/2008 6:07:15 AM
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Any time you make changes to the body, you should be given the choice of 
save and don't send updates or send updates. If you aren't, are you using 
the Live Maps add-in? It messes things up. If you restart outlook between 
sending a meeting and editing it, the edits should save as expected. Else, 
hit cancel, click Save, choose keep open option, click X to close and choose 
don't save and close. I like to repeat this step twice since occasionally 
the content is gone when I restart outlook - it seems to work.

-- 
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

EMO - a weekly newsletter about Outlook and Exchange:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM

You can access this newsgroup by visiting 
http://www.microsoft.com/office/community/en-us/default.mspx or point your 
newsreader to msnews.microsoft.com.


"Boppy" <therealboppy@yahoo.com> wrote in message 
news:4ff9e3a9-4809-45ab-8f91-8c095238df2d@w39g2000prb.googlegroups.com...
> Hi again, my colleagues are getting annoyed that whenever I make a
> change to an appointment, they get updates. Even if the change is
> extending it by half an hour, or changing the spelling of the subject
> or venue.
>
> But even more annoyingly, when I change the time of appointment, they
> all receive a cancellation, then eventually a new meeting invitation
> arrives for the same event. This puts them into a panic.
>
> I am using Outlook 2007. They are all using 02 and 03.Some updates I
> want them to have, but I'd like to choose when to send and when not.
> Currently I only get this choice when making very minor changes.
>
> Grateful thanks in advance to anyone who can tell me how I can tell
> Outlook who is boss!
>
> Cheers,
> Jo 

0
outlookmvp (5838)
9/2/2008 1:57:12 PM
On Sep 3, 1:57 am, "Diane Poremsky [MVP]" <outlook...@msn.com> wrote:
> Any time you make changes to the body, you should be given the choice of
> save and don't send updates or send updates. If you aren't, are you using
> the Live Maps add-in? It messes things up. If you restart outlook between
> sending a meeting and editing it, the edits should save as expected. Else,
> hit cancel, click Save, choose keep open option, click X to close and choose
> don't save and close. I like to repeat this step twice since occasionally
> the content is gone when I restart outlook - it seems to work.
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips:http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center:http://www.slipstick.com
>
> Outlook Tips by email:
> dailytips-subscribe-requ...@lists.outlooktips.net
>
> EMO - a weekly newsletter about Outlook and Exchange:
> EMO-NEWSLETTER-SUBSCRIBE-REQU...@PEACH.EASE.LSOFT.COM
>
> You can access this newsgroup by visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor point your
> newsreader to msnews.microsoft.com.
>
> "Boppy" <therealbo...@yahoo.com> wrote in message
>
> news:4ff9e3a9-4809-45ab-8f91-8c095238df2d@w39g2000prb.googlegroups.com...
>
> > Hi again, my colleagues are getting annoyed that whenever I make a
> > change to an appointment, they get updates. Even if the change is
> > extending it by half an hour, or changing the spelling of the subject
> > or venue.
>
> > But even more annoyingly, when I change the time of appointment, they
> > all receive a cancellation, then eventually a new meeting invitation
> > arrives for the same event. This puts them into a panic.
>
> > I am using Outlook 2007. They are all using 02 and 03.Some updates I
> > want them to have, but I'd like to choose when to send and when not.
> > Currently I only get this choice when making very minor changes.
>
> > Grateful thanks in advance to anyone who can tell me how I can tell
> > Outlook who is boss!
>
> > Cheers,
> > Jo

Hi Diane, thanks for your reply. The real issue is the fact that when
I change the time of the an appointment - eg extend it by 20 minutes,
this causes a cancellation message to be sent out. Can this be
stopped, or just sent out as an update, not cancellation?

No, I'm not using Live Maps.

Regards,
Jo
0
9/2/2008 10:05:44 PM
Hm. It should be sending an update, not a cancellation.  How are you making 
the change? Is it a recurring meeting?

-- 
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

EMO - a weekly newsletter about Outlook and Exchange:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM

You can access this newsgroup by visiting 
http://www.microsoft.com/office/community/en-us/default.mspx or point your 
newsreader to msnews.microsoft.com.


"Boppy" <therealboppy@yahoo.com> wrote in message 
news:b6ea485f-bb58-4537-a52e-36d7f9b7df86@w1g2000prk.googlegroups.com...
> On Sep 3, 1:57 am, "Diane Poremsky [MVP]" <outlook...@msn.com> wrote:
>> Any time you make changes to the body, you should be given the choice of
>> save and don't send updates or send updates. If you aren't, are you using
>> the Live Maps add-in? It messes things up. If you restart outlook between
>> sending a meeting and editing it, the edits should save as expected. 
>> Else,
>> hit cancel, click Save, choose keep open option, click X to close and 
>> choose
>> don't save and close. I like to repeat this step twice since occasionally
>> the content is gone when I restart outlook - it seems to work.
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Outlook Tips:http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center:http://www.slipstick.com
>>
>> Outlook Tips by email:
>> dailytips-subscribe-requ...@lists.outlooktips.net
>>
>> EMO - a weekly newsletter about Outlook and Exchange:
>> EMO-NEWSLETTER-SUBSCRIBE-REQU...@PEACH.EASE.LSOFT.COM
>>
>> You can access this newsgroup by 
>> visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor 
>> point your
>> newsreader to msnews.microsoft.com.
>>
>> "Boppy" <therealbo...@yahoo.com> wrote in message
>>
>> news:4ff9e3a9-4809-45ab-8f91-8c095238df2d@w39g2000prb.googlegroups.com...
>>
>> > Hi again, my colleagues are getting annoyed that whenever I make a
>> > change to an appointment, they get updates. Even if the change is
>> > extending it by half an hour, or changing the spelling of the subject
>> > or venue.
>>
>> > But even more annoyingly, when I change the time of appointment, they
>> > all receive a cancellation, then eventually a new meeting invitation
>> > arrives for the same event. This puts them into a panic.
>>
>> > I am using Outlook 2007. They are all using 02 and 03.Some updates I
>> > want them to have, but I'd like to choose when to send and when not.
>> > Currently I only get this choice when making very minor changes.
>>
>> > Grateful thanks in advance to anyone who can tell me how I can tell
>> > Outlook who is boss!
>>
>> > Cheers,
>> > Jo
>
> Hi Diane, thanks for your reply. The real issue is the fact that when
> I change the time of the an appointment - eg extend it by 20 minutes,
> this causes a cancellation message to be sent out. Can this be
> stopped, or just sent out as an update, not cancellation?
>
> No, I'm not using Live Maps.
>
> Regards,
> Jo 

0
outlookmvp (5838)
9/3/2008 1:47:36 AM
On Sep 3, 1:47 pm, "Diane Poremsky [MVP]" <outlook...@msn.com> wrote:
> Hm. It should be sending an update, not a cancellation.  How are you making
> the change? Is it a recurring meeting?



Yes, exactly. No, not a recurring meeting. I am using a product called
Syncmycal but I can't see how that would affect meeting updates.
0
9/6/2008 2:51:54 AM
Oh. Yeah, syncing tools can cause problems with meeting requests.

-- 
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

EMO - a weekly newsletter about Outlook and Exchange:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM

You can access this newsgroup by visiting 
http://www.microsoft.com/office/community/en-us/default.mspx or point your 
newsreader to msnews.microsoft.com.


"Boppy" <therealboppy@yahoo.com> wrote in message 
news:3a98b4d8-f528-466e-a24c-fe30d2c28c77@q5g2000prf.googlegroups.com...
> On Sep 3, 1:47 pm, "Diane Poremsky [MVP]" <outlook...@msn.com> wrote:
>> Hm. It should be sending an update, not a cancellation.  How are you 
>> making
>> the change? Is it a recurring meeting?
>
>
>
> Yes, exactly. No, not a recurring meeting. I am using a product called
> Syncmycal but I can't see how that would affect meeting updates. 

0
outlookmvp (5838)
9/6/2008 4:03:23 AM
Reply:

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