replying to plain text

Outlook 2003 SP 2
Word 2003 SP 2

How do I set Outlook to always reply in HTML
or RTF?

When replying to, or forwarding, an email that is
in plain text format, it always uses plain
text.  I want to force it to use RTF or HTML.

I understand why it works this way.  It is assuming
that the user is sending plain text, that they
*can't* understand anything else.  In my case,
I know who I am sending to and know otherwise.

I know I can change it every time, and I do,
but it is getting very old.

Thanks,
Brad.


0
8/2/2007 2:23:20 PM
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Outlook doesn't not have such an option. You'll need to either change it 
manually for each message or write a macro - note that sending RTF to 
non-outlook users will result in a plain text email and a winmail.dat 
attachment.

Have you tried convincing the senders to use HTML? That would be the best 
solution and may give you an insight into why they prefer plain text.

-- 
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

Outlook Tips: http://www.outlook-tips.net/
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Subscribe to Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM


"Brad White" <bwhite_at_inebraska_dot_com@remove.nul> wrote in message 
news:mn.12337d78af224ffb.74069@remove.nul...
> Outlook 2003 SP 2
> Word 2003 SP 2
>
> How do I set Outlook to always reply in HTML
> or RTF?
>
> When replying to, or forwarding, an email that is
> in plain text format, it always uses plain
> text.  I want to force it to use RTF or HTML.
>
> I understand why it works this way.  It is assuming
> that the user is sending plain text, that they
> *can't* understand anything else.  In my case,
> I know who I am sending to and know otherwise.
>
> I know I can change it every time, and I do,
> but it is getting very old.
>
> Thanks,
> Brad.
>
> 
0
outlookmvp (5838)
8/2/2007 3:18:25 PM
Diane Poremsky explained :
> Outlook doesn't not have such an option. You'll need to either change it 
> manually for each message or write a macro - 

OK, thanks for saving me the trouble of looking
for it any further.
I'll write a macro.

Thanks,
Brad.


0
8/2/2007 7:13:42 PM
"Brad White" wrote in message 
news:mn.12337d78af224ffb.74069@remove.nul...
>
> How do I set Outlook to always reply in HTML
> or RTF?
>
> When replying to, or forwarding, an email that is
> in plain text format, it always uses plain
> text.  I want to force it to use RTF or HTML.
>
> I understand why it works this way.  It is assuming
> that the user is sending plain text, that they
> *can't* understand anything else.  In my case,
> I know who I am sending to and know otherwise.
>
> I know I can change it every time, and I do,
> but it is getting very old.


It is considered rude to reply in a format other than what the sender 
used.  If they sent in plain-text then you should reply using 
plain-text.  It matters not what you know the recipient can read 
regarding mail formats!  It is possible the user is using an e-mail 
client that won't render HTML e-mails and you are wrong.  Even if you 
know they can render HTML-formatted e-mails from you doesn't preclude 
the recipient from configuring their e-mail client to always read in 
plain-text mode (so your HTML formatting did nothing other than bloat 
the size of your reply to twice the size).  If the user has agreed to 
accept (and render) HTML-formatted e-mails from you, use the Format menu 
to change the formatting mode when composing your new e-mail to that 
recipient.  Of course, if the user agrees to read HTML-formatted e-mails 
from you then they should also be willing to *send* you HTML-formatted 
e-mails if the concern is to make it easier for you than for them.

There is no option in OL2002 to automatically override the format used 
in all received mails when you are composing a reply to them.  I suspect 
the same is true in OL2003.  It is because of rude e-mail users replying 
using a different format that the option to force "read all message in 
plain-text" got provided in OL2003; see 
http://support.microsoft.com/kb/831607/en-us (it was available as a 
registry hack for OL2002 and some plug-ins, like Attachment Options 
expose it as an option).  Many if not most other e-mail clients already 
had this option a long time ago.

NEVER use RTF (Rich-Text Format) unless *both* the sender and recipient 
are within the same MS-Exchange organization and both are guaranteed to 
use Outlook as their e-mail client.

0
vanguard.x (49)
8/3/2007 8:52:14 AM
Reply:

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