PST file reached his limits

Hi there, 

I was wondering if anybody knows a way or got a program to split pst files. 

The situation is that we got a policy that limits the pst files to 1.5 GB. 
This because we find lots of problems with pst files that are bigger then 1.5 
GB. 

The problem is that users have pst files bigger then 1.5 GB, how they did it 
i dont know but i would like to know a way to split those files so we can use 
those pst files again. We cant get the policy off, this is because its just 
on accidentalbase. 

Hope you guys can help me! 

Greets Tom
0
Utf
1/18/2010 2:22:01 PM
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Kruijf;115982 Wrote: 
> Hi there,
> 
> I was wondering if anybody knows a way or got a program to split pst
> files.
> 
> The situation is that we got a policy that limits the pst files to 1.5
> GB.
> This because we find lots of problems with pst files that are bigger
> then 1.5
> GB.
> 
> The problem is that users have pst files bigger then 1.5 GB, how they
> did it
> i dont know but i would like to know a way to split those files so we
> can use
> those pst files again. We cant get the policy off, this is because its
> just
> on accidentalbase.

"Splitting" a PST is quite easy.  Just create a new PST with
File>New>Outlook Data File, then copy some of the data in the original
PST to the new one.  Compact the old when finished.


-- 
Brian Tillman

[MVP-Outlook]
http://forums.slipstick.com

0
Brian
1/18/2010 2:30:42 PM
Kruijf wrote:

> Hi there, 
> 
> I was wondering if anybody knows a way or got a program to split pst files. 
> 
> The situation is that we got a policy that limits the pst files to 1.5 GB. 
> This because we find lots of problems with pst files that are bigger then 1.5 
> GB. 
> 
> The problem is that users have pst files bigger then 1.5 GB, how they did it 
> i dont know but i would like to know a way to split those files so we can use 
> those pst files again. We cant get the policy off, this is because its just 
> on accidentalbase. 
> 
> Hope you guys can help me! 
> 
> Greets Tom

So why not use the auto-archive feature in Outlook to reduce the size of the
message store (default .pst file) by moving old items into an archive .pst
file?  

You can even chain the archiving to include the archive files.  Just be sure
the archive .pst file(s) are loaded in Outlook (File -> Open) so Outlook can
actually read and write to them.  You could use a global archiving setting
of moving old stuff over a year old into your first archive .pst file, or go
to each folder and set its independent archiving interval.  Alas, for the
archive .pst files opened in Outlook that you want archived into an even
older archive, you would have to set the archive interval on its folders.
So you could have items over 1-year old moved into a "1yearold.pst" file,
and having archiving configured in the folders for "1yearold.pst" to archive
items that are over 2 years old into a "2yearold.pst" file, and so on.  You
can chain together as many archives as you want.  If the number of e-mails
accumulated into a .pst file take longer than 1 year to get close to the 2GB
(1.87GiB) barrier for .pst file size, you could make that interval longer,
like archiving 5-year old items into "archive1.pst" and archiving items
older than 10 years in "archive1.pst" into "archive2.pst", and so on.

The other solution is to use an add-on that strips out attachments to a
known default folder and leaves behind a file URL in the e-mail to indicate
there was an attachment and to where it got removed and saved.  This would
reduce the size of your message store if you get lots of e-mails with big
attachments.  You can buy add-ins to manually or automatically extract,
remove, and save attachments.  There is a free macro you can use in Outlook
(can't find it right now but someone else might chime in with a URL).
0
VanguardLH
1/19/2010 12:14:39 AM
@Brian Tillman, I know thats possible the problem is (what i forget to tell 
you all) when a pst file is to big Outlook cant load it because of the 
policy. So i can't move mail out of it. Sometimes you can but most of the 
time you can't use the PST file if its bigger then 1.5GB. 

@VanguardLH, AutoArchive isn't an option to because they shutted that down 
with a policy too, can't use it. They did that because lots of people were 
complaining that the lost mail after serveral weeks, (autoarchive) the 
problem is nobody knew were the mail went to. 

I would like to see that macro, probably some people can use it, but i think 
i need some sort of pst splitting tool. 

Some people here use PSTscan.exe when a pst file is to big and in some sort 
of way they can load a pst file thats bigger then 1.5GB, but the policy 
should prefend that, anybody an idea on that? Because i thought PSTscan.exe 
only scanned and repaired bad sectors in the file if it is corrupt. 
Haven't tested yet but still i hoped there was a faster way to split those 
pst files. 

Still thanks for the fast replies!

Greets Tom.
0
Utf
1/19/2010 7:55:01 AM
Kruijf wrote:

> @VanguardLH, AutoArchive isn't an option to because they shutted that down 
> with a policy too, can't use it. They did that because lots of people were 
> complaining that the lost mail after serveral weeks, (autoarchive) the 
> problem is nobody knew were the mail went to. 
> 
> I would like to see that macro, probably some people can use it, but i think 
> i need some sort of pst splitting tool. 

If policies are so strict as to not allow known and existing solutions
within the product itself then why would we assume that those policies
suddenly became lax when it came to installing software on those same hosts,
like add-ins to Outlook?

Apparently there is also a policy against using Unicode .pst files that
start out with a max size of 20GB but can be increased even further.  You're
screwed.
0
VanguardLH
1/19/2010 10:42:58 AM
I kinda figured that out, but hoped anybody had an idea for a solution. The 
users of our client all ways have problems with there outlook because they 
don't know how to handle Outlook. So i understand the thoughts behind those 
policies but for an Office Specialist who needs to solve all the office 
problems it is a pain in the ass. 

Are there any free PST splitters at all? 

Maybe i need to find another way to solve this, or just convince those 
people that these policies are not really helpfull..
0
Utf
1/19/2010 12:27:01 PM
So i guess nobody has a PST Splitter? 

0
Utf
1/20/2010 9:34:01 AM
Try this link
http://www.google.com/search?hl=en&source=hp&q=PST+Splitter&btnG=Google+Search&aq=f&aql=&aqi=&oq=
Kruijf wrote:

> So i guess nobody has a PST Splitter? 
> 

0
Bob
1/20/2010 4:47:28 PM
Kruijf;115982 Wrote: 
> Hi there,
> 
> I was wondering if anybody knows a way or got a program to split pst
> files.
> 
> The situation is that we got a policy that limits the pst files to 1.5
> GB.
> This because we find lots of problems with pst files that are bigger
> then 1.5
> GB.
> 
> The problem is that users have pst files bigger then 1.5 GB, how they
> did it
> i dont know but i would like to know a way to split those files so we
> can use
> those pst files again. We cant get the policy off, this is because its
> just
> on accidentalbase.
> 
> Hope you guys can help me!
> 
> Greets Tom

Well, the PST limitation is due to the ANSI format that the PST file
uses. This format limits the PST file size to 2GB. So, if you have the
PST file that's size is more than its size limit then simply 'split PST
file' (http://www.splitpstfile.com) using any third party software. It
is because there is no such inbuilt utility which can split the PST file
into desired parts.

All the best!


-- 
nancy86
http://forums.slipstick.com

0
nancy86
4/10/2010 12:15:51 PM
Your PST file is oversized. Microsoft Outlook 2002 and earlier versions limit the size of Personal Folders (PST) file to 2GB. Whenever the PST file reaches or exceeds that limit, you will not be able to open or load it any more, or you cannot add any new data to it. This is called oversized PST file problem. More detailed information can be found at http://www.datanumen.com/aor/problems/2gb-pst.htm

You can use Advanced Outlook Repair to solve the problem, by either converting it into Outlook 2003 format ( http://www.datanumen.com/aor/problems/convert-2gb-pst.htm ), or splitting it into smaller pieces ( http://www.datanumen.com/aor/problems/split-2gb-pst.htm )

http://www.datanumen.com/aor/ contains the detailed information about Advanced Outlook Repair. 

And you can also download a free demo version at http://www.datanumen.com/aor/aor.exe 

wangdong. 
Submitted using http://www.outlookforums.com
0
wandong
4/10/2010 3:13:03 PM
Reply:

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