Formula - find unique entries over several columns

```Hi there

I’d first like to start out by thanking anyone who can help me out with this
issue but that, for many of my own reasons which are very valid, I cannot use
a VBA solution – only a formula based solution.

I have seven columns of data.  Most entries overlap throughout the columns
but I need to find every unique entry in all of these columns.  My results
need to be shown in one neat column with no spaces in between entries.  I
have vastly simplified the amount of data for this example – this is usually
over 500 lines for each column and I have about 40 columns, some of the
columns stand alone and there are a few clumps like this one where seven or
three or five columns relate to each other.  The stand alone columns are
simple to obtain the unique entries but the complication comes when I need to
extend this over several clumped columns.  For those clumped columns most of
the unique entries are found in the first column but there can be a few
others scattered in the other columns.  Due to the amount of data and the
size of the spreadsheet I MUST have this in a very neat one column solution.
I’ve given an example below of the column structure and the result I need.
I’ve also given an example of the formulas I currently use for the stand
alone columns.  I would really appreciate it if anyone can assist in this!!!

Column structure and desired result example:

Column A    Column B     Column C              Column D            Column E
Extremely good        Very bad    Very good     Good
Ok                      Moderate                 Ok             Ok
Good         Good             Extremely good     Extremely good    Ok
Ok                      Ok                      Very good

Unique entries:
Good
Ok
Good
Very good
Extremely good
Moderate

Stand alone column array formulas (using Ctrl+shift+enter)
{=IF(INDEX(X2:X495,MATCH(0,-ISBLANK(X2:X495),0))=".","EXTRA",INDEX(X2:X495,MATCH(0,-ISBLANK(X2:X495),0)))}
{=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI2,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI2,0)),0)),"")=".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI2,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI2,0)),0)),""))}
{=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI3,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI3,0)),0)),"")=".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI3,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI3,0)),0)),""))}
{=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI4,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI4,0)),0)),"")=".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI4,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI4,0)),0)),""))}
{=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI5,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI5,0)),0)),"")=".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI5,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI5,0)),0)),""))}
{=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI6,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI6,0)),0)),"")=".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI6,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI6,0)),0)),""))}
{=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI7,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI7,0)),0)),"")=".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI7,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI7,0)),0)),""))}

```
 0
moily (55)
5/1/2009 2:30:05 PM
excel 39879 articles. 2 followers.

2 Replies
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```See example

http://cjoint.com/?fedeYkYN5W

JB
http://boisgontierjacques.free.fr/
On 1 mai, 16:30, moily <mo...@discussions.microsoft.com> wrote:
> Hi there
>
> I=92d first like to start out by thanking anyone who can help me out with=
this
> issue but that, for many of my own reasons which are very valid, I cannot=
use
> a VBA solution =96 only a formula based solution.
>
> I have seven columns of data. =A0Most entries overlap throughout the colu=
mns
> but I need to find every unique entry in all of these columns. =A0My resu=
lts
> need to be shown in one neat column with no spaces in between entries. =
=A0I
> have vastly simplified the amount of data for this example =96 this is us=
ually
> over 500 lines for each column and I have about 40 columns, some of the
> columns stand alone and there are a few clumps like this one where seven =
or
> three or five columns relate to each other. =A0The stand alone columns ar=
e
> simple to obtain the unique entries but the complication comes when I nee=
d to
> extend this over several clumped columns. =A0For those clumped columns mo=
st of
> the unique entries are found in the first column but there can be a few
> others scattered in the other columns. =A0Due to the amount of data and t=
he
> size of the spreadsheet I MUST have this in a very neat one column soluti=
on. =A0
> I=92ve given an example below of the column structure and the result I ne=
ed. =A0
> I=92ve also given an example of the formulas I currently use for the stan=
d
> alone columns. =A0I would really appreciate it if anyone can assist in th=
is!!!
>
> Column structure and desired result example:
>
> Column A =A0 =A0Column B =A0 =A0 Column C =A0 =A0 =A0 =A0 =A0 =A0 =A0Colu=
mn D =A0 =A0 =A0 =A0 =A0 =A0Column E =A0
> =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0Good =A0 =A0 =A0 =A0 =A0Very bad =A0 =A0 =
=A0Very bad =A0 =A0 =A0 =A0 =A0 =A0 =A0 Very good =A0
> =A0 =A0 =A0 =A0 Extremely good =A0 =A0 =A0 =A0Very bad =A0 =A0Very good =
=A0 =A0 Good =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0
> =A0 Ok =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0Moderate =A0 =A0 =A0 =
=A0 =A0 =A0 =A0 =A0 Ok =A0 =A0 =A0 =A0 =A0 =A0 Ok =A0 =A0 =A0 =A0 =A0
> =A0 =A0 =A0 Bad =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0Bad =A0 =A0 =
=A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0Very good =A0 =A0 =A0 =A0 =A0 =A0 =A0
> Good =A0 =A0 =A0 =A0 Good =A0 =A0 =A0 =A0 =A0 =A0 Extremely good =A0 =A0 =
Extremely good =A0 =A0Ok =A0 =A0 =A0 =A0
> =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 Good =A0 =A0 =A0 =A0 Ok =A0 =A0 =A0 =
=A0 =A0 =A0 =A0 =A0 Bad =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0
> Moderate =A0 =A0 =A0 =A0 =A0 =A0Bad =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =
=A0 =A0 =A0Bad =A0 =A0 =A0 =A0 =A0 Bad =A0 =A0 =A0 =A0 =A0 =A0 =A0
> =A0 Ok =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0 =A0Ok =A0 =A0 =A0 =A0 =A0 =
=A0 =A0 =A0 =A0 =A0 =A0Very good =A0 =A0 =A0 =A0 =A0 =A0 =A0
>
> Unique entries:
> Good
> Ok
> Good
> Very good
> Extremely good
> Moderate
>
> Stand alone column array formulas (using Ctrl+shift+enter)
> {=3DIF(INDEX(X2:X495,MATCH(0,-ISBLANK(X2:X495),0))=3D".","EXTRA",INDEX(X2=
> {=3DIF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI2,0))<COUNT(1/(X\$2:X\$495<>"")),IND=
> {=3DIF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI3,0))<COUNT(1/(X\$2:X\$495<>"")),IND=
> {=3DIF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI4,0))<COUNT(1/(X\$2:X\$495<>"")),IND=
> {=3DIF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI5,0))<COUNT(1/(X\$2:X\$495<>"")),IND=
> {=3DIF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI6,0))<COUNT(1/(X\$2:X\$495<>"")),IND=
> {=3DIF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI7,0))<COUNT(1/(X\$2:X\$495<>"")),IND=

```
 0
5/2/2009 11:25:49 AM
```Thanks JB but I already have a few solutions along these lines.
Unfortunately, it's the size of the data that causes trouble with them - I
often have about 8 clumped columns with 500 rows of data in each - your
solution would mean several columns (as there are several bunches of clumped
columns) of 4000 rows of data.

There are other complications to the sheet as well that I haven't gone into
but suffice it to say I really need one neat column solution - can you or
anyone else help?

Cheers,
Ann

"JB" wrote:

> See example
>
> http://cjoint.com/?fedeYkYN5W
>
> JB
> http://boisgontierjacques.free.fr/
> On 1 mai, 16:30, moily <mo...@discussions.microsoft.com> wrote:
> > Hi there
> >
> > I’d first like to start out by thanking anyone who can help me out with this
> > issue but that, for many of my own reasons which are very valid, I cannot use
> > a VBA solution – only a formula based solution.
> >
> > I have seven columns of data.  Most entries overlap throughout the columns
> > but I need to find every unique entry in all of these columns.  My results
> > need to be shown in one neat column with no spaces in between entries.  I
> > have vastly simplified the amount of data for this example – this is usually
> > over 500 lines for each column and I have about 40 columns, some of the
> > columns stand alone and there are a few clumps like this one where seven or
> > three or five columns relate to each other.  The stand alone columns are
> > simple to obtain the unique entries but the complication comes when I need to
> > extend this over several clumped columns.  For those clumped columns most of
> > the unique entries are found in the first column but there can be a few
> > others scattered in the other columns.  Due to the amount of data and the
> > size of the spreadsheet I MUST have this in a very neat one column solution.
> > I’ve given an example below of the column structure and the result I need.
> > I’ve also given an example of the formulas I currently use for the stand
> > alone columns.  I would really appreciate it if anyone can assist in this!!!
> >
> > Column structure and desired result example:
> >
> > Column A    Column B     Column C              Column D            Column E
> >         Extremely good        Very bad    Very good     Good
> >   Ok                      Moderate                 Ok             Ok
> > Good         Good             Extremely good     Extremely good    Ok
> >   Ok                      Ok                      Very good
> >
> > Unique entries:
> > Good
> > Ok
> > Good
> > Very good
> > Extremely good
> > Moderate
> >
> > Stand alone column array formulas (using Ctrl+shift+enter)
> > {=IF(INDEX(X2:X495,MATCH(0,-ISBLANK(X2:X495),0))=".","EXTRA",INDEX(X2:X495,­MATCH(0,-ISBLANK(X2:X495),0)))}
> > {=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI2,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X­\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI2,0)),0)),"")=­".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI2,0))<COUNT(1/(X\$2:X\$495<>"")),­INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI2,0)),0­)),""))}
> > {=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI3,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X­\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI3,0)),0)),"")=­".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI3,0))<COUNT(1/(X\$2:X\$495<>"")),­INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI3,0)),0­)),""))}
> > {=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI4,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X­\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI4,0)),0)),"")=­".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI4,0))<COUNT(1/(X\$2:X\$495<>"")),­INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI4,0)),0­)),""))}
> > {=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI5,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X­\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI5,0)),0)),"")=­".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI5,0))<COUNT(1/(X\$2:X\$495<>"")),­INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI5,0)),0­)),""))}
> > {=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI6,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X­\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI6,0)),0)),"")=­".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI6,0))<COUNT(1/(X\$2:X\$495<>"")),­INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI6,0)),0­)),""))}
> > {=IF(IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI7,0))<COUNT(1/(X\$2:X\$495<>"")),INDEX(X­\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI7,0)),0)),"")=­".","EXTRA",IF(COUNT(MATCH(X\$2:X\$495,AI\$2:AI7,0))<COUNT(1/(X\$2:X\$495<>"")),­INDEX(X\$2:X\$495,MATCH(0,(X\$2:X\$495<>"")-ISNA(MATCH(X\$2:X\$495,AI\$2:AI7,0)),0­)),""))}
>
>
```
 0
moily (55)
5/5/2009 8:53:01 AM

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Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel Is there any way to find and replace cell colors in Excel? I know you can do this in Excel for PCs but is it an option for Mac users? > This message is in MIME format. Since your mail reader does not understand this format, some or all of this message may not be legible. --B_3347540289_42178790 Content-type: text/plain; charset="US-ASCII" Content-transfer-encoding: 7bit On 1/28/10 2:34 PM, in article 59bb1c81.-1@webcrossing.JaKIaxP2ac0, "bbagby@officeformac.com" <bbagby@of...

How to change a formula reference?
I need to create a formula that references a range of cells. The range is supposed to be determined by what the user enters into another cell. Can a formula have a variable in it that will grab a number from another cell? For instance: =COUNTIF(N[B18]:N[B18+B18],"Y")? Where you see B18 the user has entered in a number, we will say it was 5. I need the function to reference the cells in the N column from N5 (cell B18 has a 5 in it) to N10 (B18+B18 or 5+5). I appreciate any help you all can give me. Thanks so much in advance. Brockettb Hi! Assume you enter in cells: A1 = 5...

How to compare two column of data and sort them out according
Hi, I have this problem, What i have on hand is two column of data containing part number of two different devices. What i am trying to do is to compare this two column and find out all the part number that is common to both device and also which part number is unique. And organise and display this in excel. Anyone know any way to accomplish it please help. -- kuansheng ------------------------------------------------------------------------ kuansheng's Profile: http://www.excelforum.com/member.php?action=getinfo&userid=30658 View this thread: http://www.excelforum.com/showthread.p...

My spreadsheet looks like this: A 1 000000 2 182068 3 198506 4 200081 5 368010 6 580905 7 680001 8 686850 9 690060 10 700012 11 701068 12 802054 13 920211 14 968902 Using EDIT/FIND, when I enter '68' in the "Find What:" box, Excel finds A2, A5, A7, A8, A11 and A14 because their values contain '68'. What do I enter in the "Find What:" box to find the cells whose values BEGIN with '68'? (In this example, ...

Formula #14
I am trying to add up a column, but some of the cells have a space inserted (which need to remain there), however this is giving me #Value! instead of the correct answer - any ideas, please help - it's driving me mad! Tina "Tina" <anonymous@discussions.microsoft.com> wrote in message news:06196CE6-E1B4-4E19-A197-467B5B16D585@microsoft.com... > I am trying to add up a column, but some of the cells have a space inserted (which need to remain there), however this is giving me #Value! instead of the correct answer - any ideas, please help - it's driving me mad!! > &...

Formula help #43
I have lots of groups with subtotals. I need to multiply the various subtotals by a factor (factors change depending on the group) that's in its own column and then get the product (which needs to be an even number (rounded up). Those products need to be added to the subtotal - which should now give a new subtotal for the group. Then those new group subtotals need to be added to get a Total. All I get are "0" when I try to do this. And I'm under a deadline. Is there anyone out there who can help???? Thanks. url:http://www.ureader.com/gp/1027-1.aspx It sounds as if ...

Fill formulas down in macro
I'd like to create a macro that fills a formula down to the final row that has any data. -- Just filling to adjacent cells (e.g. double-clicking on the autofill button) doesn't work because some of the rows don't have data in the cells the formula is looking for. -- I know I can select all the cells below the one I entered the formula in and hit ctrl-D to fill the formula, but I need this macro to be able to run no matter how many rows of data are present. -- I tried filling the fomula all the way past the highest row number I'd ever thought I'd reach but then ...

Protecting formulas in cells
I need to know how to protect only the cells that have a formula in them, and still allow editing of other cells. How. You can select special ranges by: ctrl-A to select the whole sheet Edit|goto|Special click on Formulas (or constants or blanks) Now you've just selected all the formulas (or constants or blanks). Format|Cells|Protection Tab Check Locked or uncheck Locked (depending on what you selected) Now protect the worksheet. Tools|Protection|protect sheet. ==== Depending on how many cells I want different, I'll select everything and unlock them. Then come back and lock ju...

Preserving Formulas
I have some simple raw data corresponding to five variables. I am constructing a table where, given a value for one of the variables and using the FORECAST function, the predicted values for the other four variables are calculated given the correlation of the raw data. However, I would like to make this table dynamic - so that I could input a value for ANY one of the five variables and return the expected values for the other four. As of now I do not know how to do this. Perhaps if there was a way to preserve the formula in each of the cells while still being able to input an arbitrary value....