excel 2000 vs 2003: drop-down box locking issues

Hi,

I've been using drop down list boxes in an excel 2003 worksheet.  In 2003, I 
am 
able to lock the cell with the drop down box and protect the worksheet, which 
then prevents anyone from selecting a new value from the drop down boxes and 
changing the contents of that cell.  However, when I try the same procedure 
in excel 2000, the drop down box never locks (though it's property says it's 
locked), and can still allow new selections from the box.  Does anyone know 
of a workaround for this, or is this just a flaw in 2000?  Thanks!

0
6/3/2005 3:03:05 PM
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In Excel 2000 and earlier versions, you can change the selection in a 
data validation dropdown, if the list is from a range on the worksheet.

If the list is typed in the data validation dialog box, the selection 
can't be changed.

In Excel 2002 and later versions, neither type of dropdown list can be 
changed if the cell is locked and the sheet is protected.

This MSKB article has information on the previous behaviour:

XL97: Error When Using Validation Drop-Down List Box
       http://support.microsoft.com/default.aspx?id=157484


Erik Andreassen wrote:
> Hi,
> 
> I've been using drop down list boxes in an excel 2003 worksheet.  In 2003, I 
> am 
> able to lock the cell with the drop down box and protect the worksheet, which 
> then prevents anyone from selecting a new value from the drop down boxes and 
> changing the contents of that cell.  However, when I try the same procedure 
> in excel 2000, the drop down box never locks (though it's property says it's 
> locked), and can still allow new selections from the box.  Does anyone know 
> of a workaround for this, or is this just a flaw in 2000?  Thanks!
> 


-- 
Debra Dalgleish
Excel FAQ, Tips & Book List
http://www.contextures.com/tiptech.html

0
dsd1 (5911)
6/3/2005 4:39:30 PM
Is there any way I can (in XL2000) make those lists locked from changes when 
the sheet is protected?  It's essential I have the validation for the lists 
referring to a range on the worksheet (and not with the list items in the 
validation directly).  Thanks!



"Debra Dalgleish" wrote:

> In Excel 2000 and earlier versions, you can change the selection in a 
> data validation dropdown, if the list is from a range on the worksheet.
> 
> If the list is typed in the data validation dialog box, the selection 
> can't be changed.
> 
> In Excel 2002 and later versions, neither type of dropdown list can be 
> changed if the cell is locked and the sheet is protected.
> 
> This MSKB article has information on the previous behaviour:
> 
> XL97: Error When Using Validation Drop-Down List Box
>        http://support.microsoft.com/default.aspx?id=157484
> 
> 
> Erik Andreassen wrote:
> > Hi,
> > 
> > I've been using drop down list boxes in an excel 2003 worksheet.  In 2003, I 
> > am 
> > able to lock the cell with the drop down box and protect the worksheet, which 
> > then prevents anyone from selecting a new value from the drop down boxes and 
> > changing the contents of that cell.  However, when I try the same procedure 
> > in excel 2000, the drop down box never locks (though it's property says it's 
> > locked), and can still allow new selections from the box.  Does anyone know 
> > of a workaround for this, or is this just a flaw in 2000?  Thanks!
> > 
> 
> 
> -- 
> Debra Dalgleish
> Excel FAQ, Tips & Book List
> http://www.contextures.com/tiptech.html
> 
> 
0
6/3/2005 7:26:01 PM
I don't know of any other way to prevent users from selecting an item 
from the dropdown list in Excel 2000.

Could you remove the dropdown from the cell when you protect the sheet?
   (Data>Validation, Settings tab, In-cell dropdown)


Erik Andreassen wrote:
> Is there any way I can (in XL2000) make those lists locked from changes when 
> the sheet is protected?  It's essential I have the validation for the lists 
> referring to a range on the worksheet (and not with the list items in the 
> validation directly).  Thanks!
> 
> 
> 
> "Debra Dalgleish" wrote:
> 
> 
>>In Excel 2000 and earlier versions, you can change the selection in a 
>>data validation dropdown, if the list is from a range on the worksheet.
>>
>>If the list is typed in the data validation dialog box, the selection 
>>can't be changed.
>>
>>In Excel 2002 and later versions, neither type of dropdown list can be 
>>changed if the cell is locked and the sheet is protected.
>>
>>This MSKB article has information on the previous behaviour:
>>
>>XL97: Error When Using Validation Drop-Down List Box
>>       http://support.microsoft.com/default.aspx?id=157484
>>
>>
>>Erik Andreassen wrote:
>>
>>>Hi,
>>>
>>>I've been using drop down list boxes in an excel 2003 worksheet.  In 2003, I 
>>>am 
>>>able to lock the cell with the drop down box and protect the worksheet, which 
>>>then prevents anyone from selecting a new value from the drop down boxes and 
>>>changing the contents of that cell.  However, when I try the same procedure 
>>>in excel 2000, the drop down box never locks (though it's property says it's 
>>>locked), and can still allow new selections from the box.  Does anyone know 
>>>of a workaround for this, or is this just a flaw in 2000?  Thanks!
>>>
>>
>>
>>-- 
>>Debra Dalgleish
>>Excel FAQ, Tips & Book List
>>http://www.contextures.com/tiptech.html
>>
>>
> 


-- 
Debra Dalgleish
Excel FAQ, Tips & Book List
http://www.contextures.com/tiptech.html

0
dsd1 (5911)
6/3/2005 8:03:39 PM
That does indeed work.  Only trouble is, I'm trying to change the cell's data 
validation settings through VBA code, and Excel is a bit quirky when it comes 
to validation.  If a cell doesn't have validation, excel throws an error when 
I use VBA to check it's validation settings.  

I'm trying to work around this.  Thanks for your previous help!

"Debra Dalgleish" wrote:

> I don't know of any other way to prevent users from selecting an item 
> from the dropdown list in Excel 2000.
> 
> Could you remove the dropdown from the cell when you protect the sheet?
>    (Data>Validation, Settings tab, In-cell dropdown)
> 
> 
> Erik Andreassen wrote:
> > Is there any way I can (in XL2000) make those lists locked from changes when 
> > the sheet is protected?  It's essential I have the validation for the lists 
> > referring to a range on the worksheet (and not with the list items in the 
> > validation directly).  Thanks!
> > 
> > 
> > 
> > "Debra Dalgleish" wrote:
> > 
> > 
> >>In Excel 2000 and earlier versions, you can change the selection in a 
> >>data validation dropdown, if the list is from a range on the worksheet.
> >>
> >>If the list is typed in the data validation dialog box, the selection 
> >>can't be changed.
> >>
> >>In Excel 2002 and later versions, neither type of dropdown list can be 
> >>changed if the cell is locked and the sheet is protected.
> >>
> >>This MSKB article has information on the previous behaviour:
> >>
> >>XL97: Error When Using Validation Drop-Down List Box
> >>       http://support.microsoft.com/default.aspx?id=157484
> >>
> >>
> >>Erik Andreassen wrote:
> >>
> >>>Hi,
> >>>
> >>>I've been using drop down list boxes in an excel 2003 worksheet.  In 2003, I 
> >>>am 
> >>>able to lock the cell with the drop down box and protect the worksheet, which 
> >>>then prevents anyone from selecting a new value from the drop down boxes and 
> >>>changing the contents of that cell.  However, when I try the same procedure 
> >>>in excel 2000, the drop down box never locks (though it's property says it's 
> >>>locked), and can still allow new selections from the box.  Does anyone know 
> >>>of a workaround for this, or is this just a flaw in 2000?  Thanks!
> >>>
> >>
> >>
> >>-- 
> >>Debra Dalgleish
> >>Excel FAQ, Tips & Book List
> >>http://www.contextures.com/tiptech.html
> >>
> >>
> > 
> 
> 
> -- 
> Debra Dalgleish
> Excel FAQ, Tips & Book List
> http://www.contextures.com/tiptech.html
> 
> 
0
6/6/2005 3:38:02 PM
You could test for data validation using SpecialCells, e.g.:

'=====================
Dim c As Range
Dim ws As Worksheet
Set ws = ActiveSheet

For Each c In ws.UsedRange
   If Not Intersect(c, ws.Cells.SpecialCells(xlCellTypeAllValidation)) _
     Is Nothing Then
     With c.Validation
       If .Type = xlValidateList Then
         .InCellDropdown = False
       End If
     End With
   End If
Next c
'====================

Erik Andreassen wrote:
> That does indeed work.  Only trouble is, I'm trying to change the cell's data 
> validation settings through VBA code, and Excel is a bit quirky when it comes 
> to validation.  If a cell doesn't have validation, excel throws an error when 
> I use VBA to check it's validation settings.  
> 
> I'm trying to work around this.  Thanks for your previous help!
> 
> "Debra Dalgleish" wrote:
> 
> 
>>I don't know of any other way to prevent users from selecting an item 
>>from the dropdown list in Excel 2000.
>>
>>Could you remove the dropdown from the cell when you protect the sheet?
>>   (Data>Validation, Settings tab, In-cell dropdown)
>>
>>
>>Erik Andreassen wrote:
>>
>>>Is there any way I can (in XL2000) make those lists locked from changes when 
>>>the sheet is protected?  It's essential I have the validation for the lists 
>>>referring to a range on the worksheet (and not with the list items in the 
>>>validation directly).  Thanks!
>>>
>>>
>>>
>>>"Debra Dalgleish" wrote:
>>>
>>>
>>>
>>>>In Excel 2000 and earlier versions, you can change the selection in a 
>>>>data validation dropdown, if the list is from a range on the worksheet.
>>>>
>>>>If the list is typed in the data validation dialog box, the selection 
>>>>can't be changed.
>>>>
>>>>In Excel 2002 and later versions, neither type of dropdown list can be 
>>>>changed if the cell is locked and the sheet is protected.
>>>>
>>>>This MSKB article has information on the previous behaviour:
>>>>
>>>>XL97: Error When Using Validation Drop-Down List Box
>>>>      http://support.microsoft.com/default.aspx?id=157484
>>>>
>>>>
>>>>Erik Andreassen wrote:
>>>>
>>>>
>>>>>Hi,
>>>>>
>>>>>I've been using drop down list boxes in an excel 2003 worksheet.  In 2003, I 
>>>>>am 
>>>>>able to lock the cell with the drop down box and protect the worksheet, which 
>>>>>then prevents anyone from selecting a new value from the drop down boxes and 
>>>>>changing the contents of that cell.  However, when I try the same procedure 
>>>>>in excel 2000, the drop down box never locks (though it's property says it's 
>>>>>locked), and can still allow new selections from the box.  Does anyone know 
>>>>>of a workaround for this, or is this just a flaw in 2000?  Thanks!
>>>>>
>>>>
>>>>
>>>>-- 
>>>>Debra Dalgleish
>>>>Excel FAQ, Tips & Book List
>>>>http://www.contextures.com/tiptech.html
>>>>
>>>>
>>>
>>
>>-- 
>>Debra Dalgleish
>>Excel FAQ, Tips & Book List
>>http://www.contextures.com/tiptech.html
>>
>>
> 


-- 
Debra Dalgleish
Excel FAQ, Tips & Book List
http://www.contextures.com/tiptech.html

0
dsd1 (5911)
6/6/2005 5:45:13 PM
Depending on what you're doing, it may be easier to just delete it first and add
it back the way you want.

dim myCell as range
mycell.validation.delete
'add it back here...

And another way to test to see if the cell has validation:

Option Explicit
Function HasValidation(rng As Range) As Boolean

    Dim myValidationType As Long
    
    Set rng = rng(1)
    
    myValidationType = -1
    On Error Resume Next
    myValidationType = rng.Validation.Type
    On Error GoTo 0
    
    HasValidation = CBool(myValidationType > -1)
    
End Function

Sub testme()

    With ActiveSheet
        MsgBox HasValidation(.Range("a1")) & vbLf & HasValidation(.Range("b1"))
    End With
    
End Sub

Erik Andreassen wrote:
> 
> That does indeed work.  Only trouble is, I'm trying to change the cell's data
> validation settings through VBA code, and Excel is a bit quirky when it comes
> to validation.  If a cell doesn't have validation, excel throws an error when
> I use VBA to check it's validation settings.
> 
> I'm trying to work around this.  Thanks for your previous help!
> 
> "Debra Dalgleish" wrote:
> 
> > I don't know of any other way to prevent users from selecting an item
> > from the dropdown list in Excel 2000.
> >
> > Could you remove the dropdown from the cell when you protect the sheet?
> >    (Data>Validation, Settings tab, In-cell dropdown)
> >
> >
> > Erik Andreassen wrote:
> > > Is there any way I can (in XL2000) make those lists locked from changes when
> > > the sheet is protected?  It's essential I have the validation for the lists
> > > referring to a range on the worksheet (and not with the list items in the
> > > validation directly).  Thanks!
> > >
> > >
> > >
> > > "Debra Dalgleish" wrote:
> > >
> > >
> > >>In Excel 2000 and earlier versions, you can change the selection in a
> > >>data validation dropdown, if the list is from a range on the worksheet.
> > >>
> > >>If the list is typed in the data validation dialog box, the selection
> > >>can't be changed.
> > >>
> > >>In Excel 2002 and later versions, neither type of dropdown list can be
> > >>changed if the cell is locked and the sheet is protected.
> > >>
> > >>This MSKB article has information on the previous behaviour:
> > >>
> > >>XL97: Error When Using Validation Drop-Down List Box
> > >>       http://support.microsoft.com/default.aspx?id=157484
> > >>
> > >>
> > >>Erik Andreassen wrote:
> > >>
> > >>>Hi,
> > >>>
> > >>>I've been using drop down list boxes in an excel 2003 worksheet.  In 2003, I
> > >>>am
> > >>>able to lock the cell with the drop down box and protect the worksheet, which
> > >>>then prevents anyone from selecting a new value from the drop down boxes and
> > >>>changing the contents of that cell.  However, when I try the same procedure
> > >>>in excel 2000, the drop down box never locks (though it's property says it's
> > >>>locked), and can still allow new selections from the box.  Does anyone know
> > >>>of a workaround for this, or is this just a flaw in 2000?  Thanks!
> > >>>
> > >>
> > >>
> > >>--
> > >>Debra Dalgleish
> > >>Excel FAQ, Tips & Book List
> > >>http://www.contextures.com/tiptech.html
> > >>
> > >>
> > >
> >
> >
> > --
> > Debra Dalgleish
> > Excel FAQ, Tips & Book List
> > http://www.contextures.com/tiptech.html
> >
> >

-- 

Dave Peterson
0
ec357201 (5290)
6/6/2005 9:09:32 PM
Reply:

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