#### Error in Subtotal Wizard (Grouping and Outlining)

```I'm having trouble with Excel 2003 and the Subtotals Wizard.  When I perform
a three-level grouping on the data listed below, it appears that some groups
are missing and outline levels 3, 4, and 5 are messed up.  Given the
following list of data:

Region columnb Office Employee columne Issue
NW  SEA 123  Salary
NW  PDX 234  Benefits
NW  PDX 244  Salary
NW  PDX 212  Salary
NW  BOI 232  Benefits
SW  LAX 673  Salary
SW  LAX 34  Benefits
SW  LAX 654  Benefits
SW  PHX 556  Salary
SW  DEN 322  Benefits
SW  DEN 65  Salary
East  ATL 778  Benefits
East  ATL 890  Salary
East  ATL 768  Salary
East  NYC 77  Benefits

The "Region" label value is in Cell A1.  The "columnb" and "columne" columns
have no detail values -- they act as placeholders for the subtotal labels of
the "Office" and "Issue" subtotals, respectively.

I sorted the list by Region (ascending), Office (ascending), then Issue
(ascending).  Then, I started the subtotaling routine as follows:

Select A1
Select Data | Subtotals...
At each change in: Region
Use Function: Count
Add subtotal to: Region
Replace current subtotals = true
Page break between groups = false
Summary below data = true
Click OK

Select B1 (because a new column has been inserted at A)
Select Data | Subtotals...
At each change in: Office
Use Function: Count
Add subtotal to: Office
Replace current subtotals = false
Page break between groups = false
Summary below data = true
Click OK

Select B1
Select Data | Subtotals...
At each change in: Issue
Use Function: Count
Add subtotal to: Issue
Replace current subtotals = false
Page break between groups = false
Summary below data = true
Click OK

What I expected was the data grouped and outlined as follows:
Outline Level 1 = Grand Totals
Outline Level 2 = Subtotals for the Regions (and Grand Totals)
Outline Level 3 = Subtotals for the Offices (and Subtotals for Regions and
Grand Totals)
Outline Level 4 = Subtotals for the Issues (and Subtotals for Regions and
Offices and Grand Totals) and no Detail rows
Outline Level 5 = All Detail rows and all Subtotal and Grand Total rows

What I got was the data counts properly tallied, but the third and fourth
level outline (and associated groups) were all messed up:
Outline Level 1 = Grand Totals
Outline Level 2 = Subtotals for the Regions (and Grand Totals)
Outline Level 3 = Subtotals for some Offices, Subtotals for some Issues (and
Subtotals for Regions and Grand Totals)
Outline Level 3 = Subtotals for the Issues (and Subtotals for Regions and
Offices and Grand Totals) and some Detail rows
Outline Level 5 = All Detail rows and all Subtotal and Grand Total rows

This problem did not seem to occur in Excel 97.

Is this a known bug in Excel 2003 or are my expectations unrealistic?

Ed

```
 0
10/18/2004 7:55:08 AM
excel 39879 articles. 2 followers.

3 Replies
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```Here is another listing of the data (in comma-separated value format):

Region,columnb,Office,Employee,columne,Issue
NW,,SEA,123,,Salary
NW,,PDX,234,,Benefits
NW,,PDX,244,,Salary
NW,,PDX,212,,Salary
NW,,BOI,232,,Benefits
SW,,LAX,673,,Salary
SW,,LAX,34,,Benefits
SW,,LAX,654,,Benefits
SW,,PHX,556,,Salary
SW,,DEN,322,,Benefits
SW,,DEN,65,,Salary
East,,ATL,778,,Benefits
East,,ATL,890,,Salary
East,,ATL,768,,Salary
East,,NYC,77,,Benefits

Now it is easier to see that the detail values under the "columnb" and
"columne" columns are null.

"Ed" <ed.svastits@cox.net> wrote in message
> I'm having trouble with Excel 2003 and the Subtotals Wizard.  When I
perform
> a three-level grouping on the data listed below, it appears that some
groups
> are missing and outline levels 3, 4, and 5 are messed up.  Given the
> following list of data:
>
>       Region columnb Office Employee columne Issue
>       NW  SEA 123  Salary
>       NW  PDX 234  Benefits
>       NW  PDX 244  Salary
>       NW  PDX 212  Salary
>       NW  BOI 232  Benefits
>       SW  LAX 673  Salary
>       SW  LAX 34  Benefits
>       SW  LAX 654  Benefits
>       SW  PHX 556  Salary
>       SW  DEN 322  Benefits
>       SW  DEN 65  Salary
>       East  ATL 778  Benefits
>       East  ATL 890  Salary
>       East  ATL 768  Salary
>       East  NYC 77  Benefits
>
>
> The "Region" label value is in Cell A1.  The "columnb" and "columne"
columns
> have no detail values -- they act as placeholders for the subtotal labels
of
> the "Office" and "Issue" subtotals, respectively.
>
> I sorted the list by Region (ascending), Office (ascending), then Issue
> (ascending).  Then, I started the subtotaling routine as follows:
>
> Select A1
> Select Data | Subtotals...
> At each change in: Region
> Use Function: Count
> Add subtotal to: Region
> Replace current subtotals = true
> Page break between groups = false
> Summary below data = true
> Click OK
>
> Select B1 (because a new column has been inserted at A)
> Select Data | Subtotals...
> At each change in: Office
> Use Function: Count
> Add subtotal to: Office
> Replace current subtotals = false
> Page break between groups = false
> Summary below data = true
> Click OK
>
> Select B1
> Select Data | Subtotals...
> At each change in: Issue
> Use Function: Count
> Add subtotal to: Issue
> Replace current subtotals = false
> Page break between groups = false
> Summary below data = true
> Click OK
>
> What I expected was the data grouped and outlined as follows:
> Outline Level 1 = Grand Totals
> Outline Level 2 = Subtotals for the Regions (and Grand Totals)
> Outline Level 3 = Subtotals for the Offices (and Subtotals for Regions and
> Grand Totals)
> Outline Level 4 = Subtotals for the Issues (and Subtotals for Regions and
> Offices and Grand Totals) and no Detail rows
> Outline Level 5 = All Detail rows and all Subtotal and Grand Total rows
>
> What I got was the data counts properly tallied, but the third and fourth
> level outline (and associated groups) were all messed up:
> Outline Level 1 = Grand Totals
> Outline Level 2 = Subtotals for the Regions (and Grand Totals)
> Outline Level 3 = Subtotals for some Offices, Subtotals for some Issues
(and
> Subtotals for Regions and Grand Totals)
> Outline Level 3 = Subtotals for the Issues (and Subtotals for Regions and
> Offices and Grand Totals) and some Detail rows
> Outline Level 5 = All Detail rows and all Subtotal and Grand Total rows
>
> This problem did not seem to occur in Excel 97.
>
> Is this a known bug in Excel 2003 or are my expectations unrealistic?
>
> Thanks in advance,
> Ed
>
>

```
 0
10/18/2004 8:28:15 AM
```It's a known problem that should be corrected by installing this hotfix:

http://support.microsoft.com/default.aspx?id=833855

You can visit this page on the Microsoft site, to check what Office
updates should be installed:

http://office.microsoft.com/en-ca/officeupdate/default.aspx

Ed wrote:
> I'm having trouble with Excel 2003 and the Subtotals Wizard.  When I perform
> a three-level grouping on the data listed below, it appears that some groups
> are missing and outline levels 3, 4, and 5 are messed up.

--
Debra Dalgleish
Excel FAQ, Tips & Book List
http://www.contextures.com/tiptech.html

```
 0
dsd1 (5911)
10/18/2004 7:17:03 PM
```Debra:

Thanks for the information.  I'm running SP1 of Excel 2003 (published in
July 2004), which should have included the hotfix that you listed below
(833854, published in Feb 2004) but (upon reading the fine print) did not.
I'll contact Microsoft for the hotfix.

Ed

"Debra Dalgleish" <dsd@contexturesXSPAM.com> wrote in message
news:417416AF.4050402@contexturesXSPAM.com...
> It's a known problem that should be corrected by installing this hotfix:
>
>        http://support.microsoft.com/default.aspx?id=833855
>
> You can visit this page on the Microsoft site, to check what Office
> updates should be installed:
>
>       http://office.microsoft.com/en-ca/officeupdate/default.aspx
>
> Ed wrote:
> > I'm having trouble with Excel 2003 and the Subtotals Wizard.  When I
perform
> > a three-level grouping on the data listed below, it appears that some
groups
> > are missing and outline levels 3, 4, and 5 are messed up.
>
>
> --
> Debra Dalgleish
> Excel FAQ, Tips & Book List
> http://www.contextures.com/tiptech.html
>

```
 0
10/19/2004 10:18:05 AM

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