How can I mark rows in Excel so I can use this information to set.

It used to be so simple when I had used a database in Microsoft Works.  Now I 
have an XP, had to get my address databases changed to Excel (by an online 
company) and I'm not up to snuff on how to work with this now.

I'd like to mark certain addresses so I can pull them out for a partial 
mailing.  Can this be done in Excel?

I'm a 63-yr-old grandma, no formal training on the computer, have learned 
and am learning everything the hard way.
dinosaur (1)
9/27/2004 3:25:02 PM
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assuming that you have headings (like name / address etc) across row 1
and your data starts in row 2
then in in a column at the end of your data in row 1 type a heading like 
then put a 1 or Yes or whatever against those records that you want to merge 
(you can sort them using Data / Sort) if necessary.
you can then use this column to filter the records, however, the next step 
really depends on how you are going to use this to create mailing labels / 
envelopes - are you merging with Word?

Please post back if you need additional help


"old dinosaur" <old> wrote in message
> It used to be so simple when I had used a database in Microsoft Works. 
> Now I
> have an XP, had to get my address databases changed to Excel (by an online
> company) and I'm not up to snuff on how to work with this now.
> I'd like to mark certain addresses so I can pull them out for a partial
> mailing.  Can this be done in Excel?
> I'm a 63-yr-old grandma, no formal training on the computer, have learned
> and am learning everything the hard way. 

JulieD1 (2295)
9/27/2004 3:44:58 PM

This is fairly easy by using the AutoFilter feature found 
under Tools on the main tool bar at the top.  I have to 
assume that your imported data is arranged by row.  In 
other words, each row has all of your data for that one 
person and that each column has the same information about 
different folks.  Like the A column is last name, the B 
column is first name, etc.  What you need to do is add a 
column of data.  Lets call this new column "Catagory".

In the Catagory column make up a catagory name for this 
person: Family, friend, co-worker, client, etc.  Do this 
for each entry.  Once you do this scroll to the bottom of 
this column, select the last entry as well as every 
catagory entry above the last one.  Once everything in the 
Catagory column is highlighted select Tools>Auto filter.

A little arrow will appear on the top of the very top 
cell.  Click that arrow and a pull down list of every type 
of catagory you entered will appear as well as a few 
defaults like All.  Select the catagory you want i.e. 
Family and the spreadsheet will hide everybody except the 
people with the word family on the Catagory column.  You 
can autofilter more than one column at a time but you have 
to sort and then select a new column and autofilter 
again.  You might have a second column Christmas Cards 
2003.  Just place an X in this column for everyone that 
sent you a Christmas card or that you sent out.

Once the list is sorted you can sort it a second time to 
use one of these extra columns. So if you were looking for 
family that sent you Christmas cards.  First autofilter 
Catagory then highlight the Christams card column select 
autofilter X and it will show all of the good little boys 
and girls that sent their Grandmother a Christmas Card 
last year.

In order to go back select autofilter and this time select 
ALL and it will undo the sort.

Hope this helps


>-----Original Message-----
>It used to be so simple when I had used a database in 
Microsoft Works.  Now I 
>have an XP, had to get my address databases changed to 
Excel (by an online 
>company) and I'm not up to snuff on how to work with this 
>I'd like to mark certain addresses so I can pull them out 
for a partial 
>mailing.  Can this be done in Excel?
>I'm a 63-yr-old grandma, no formal training on the 
computer, have learned 
>and am learning everything the hard way.
anonymous (74722)
9/27/2004 7:48:00 PM

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