#### Top x per criteria (Function)

```Lets say I have 50 sheets, one for each state.  I also have a sheet
that has a years worth of data.

So the data sheet has something like this (simplified)

State    Month     Amount  User
RI         Jan         5100      1234
RI         Jan         5101	 1235
RI         Jan         5001      1244
RI         Feb         5100      1234
RI         Feb         5111      4343
RI         Feb         5122      2343
RI         Feb         5122      2343
RI         Feb         4900      3234
RI         Mar         5100      2344
TX         Jan         5100      2345
TX         Feb         8999      0989
Etc

I want to find the top 3 Users where
1. The state equals a cell
2. The month equals a cell.
3. The amount is over a certain amount ( can be hardcoded as 5000)

So each state sheet looks something like this�

RI
Feb

User    Amount

And I need it to return the top three amounts (and the User) per
state.  I have been using Match and Large to try to pull them, but I'm
not getting anything to quite work.  Getting close, but not quite.

Having ties is not an issue for what I need.

Thanks a ton in advance for any assistance.
```
 0
nvts (2)
6/16/2004 7:12:04 PM
excel.misc 78881 articles. 5 followers.

2 Replies
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```Hi
if your report is on a separate sheet with the 3 conditions in A1:A3
enter the following formulas as array formulas (CTRL+SHIFT+ENTER) in

A4:
=INDEX(sheet1!\$D\$1:\$D\$12,MIN(IF((sheet1!\$A\$1:\$A\$12=\$A\$1)*(sheet1!\$B\$1:\$
B\$12=\$A\$2)*(sheet1!\$C\$1:\$C\$12=\$B4),ROW(sheet1!\$C\$1:\$C\$12))))

B4:
=LARGE(IF((sheet1!\$A\$1:\$A\$12=\$A\$1)*(sheet1!\$B\$1:\$B\$12=\$A\$2)*(sheet1!\$C\$
1:\$C\$12>=\$A\$3),sheet1!\$C\$1:\$C\$12),ROW(1:1))

copy both formulas down

--
Regards
Frank Kabel
Frankfurt, Germany

JD wrote:
> Lets say I have 50 sheets, one for each state.  I also have a sheet
> that has a years worth of data.
>
> So the data sheet has something like this (simplified)
>
> State    Month     Amount  User
> RI         Jan         5100      1234
> RI         Jan         5101 1235
> RI         Jan         5001      1244
> RI         Feb         5100      1234
> RI         Feb         5111      4343
> RI         Feb         5122      2343
> RI         Feb         5122      2343
> RI         Feb         4900      3234
> RI         Mar         5100      2344
> TX         Jan         5100      2345
> TX         Feb         8999      0989
> Etc
>
>
> I want to find the top 3 Users where
> 1. The state equals a cell
> 2. The month equals a cell.
> 3. The amount is over a certain amount ( can be hardcoded as 5000)
>
> So each state sheet looks something like this.
>
> RI
> Feb
>
> User    Amount
>
>
> And I need it to return the top three amounts (and the User) per
> state.  I have been using Match and Large to try to pull them, but
I'm
> not getting anything to quite work.  Getting close, but not quite.
>
> Having ties is not an issue for what I need.
>
>
> Thanks a ton in advance for any assistance.

```
 0
frank.kabel (11126)
6/16/2004 8:48:54 PM
```Ok, I got the Amount to work, having issues with the user name that
goes along with that value.

I copied the test I'm working with into a single sheet, and here is
what I get.

State	Month	Amount	User	RI
RI	Jan	5100	a	Feb
RI	Jan	5101	b	5000
RI	Jan	5001	c
RI	Feb	5100	d
RI	Feb	5111	1	d	5122
RI	Feb	5122	2	d	5122
RI	Feb	5122	3	d	5111
RI	Feb	4900	4	User	5100
RI	Mar	5100	5	User	#NUM!
TX	Jan	5100	6
TX	Feb	8999	7

I expect the #num, and I'll worry about that after I get it all
working.

Here is my formula chunk. (I swapped \$C\$1:\$C\$12=\$B4 to \$C\$1:\$C\$12>=\$B4
as it looked like an error)

=INDEX(\$D\$1:\$D\$12,MIN(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E3),ROW(\$C\$1:\$C\$12))))
=LARGE(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E\$3),\$C\$1:\$C\$12),ROW(1:1))

=INDEX(\$D\$1:\$D\$12,MIN(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E4),ROW(\$C\$1:\$C\$12))))
=LARGE(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E\$3),\$C\$1:\$C\$12),ROW(2:2))

=INDEX(\$D\$1:\$D\$12,MIN(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E5),ROW(\$C\$1:\$C\$12))))
=LARGE(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E\$3),\$C\$1:\$C\$12),ROW(3:3))

=INDEX(\$D\$1:\$D\$12,MIN(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E6),ROW(\$C\$1:\$C\$12))))
=LARGE(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E\$3),\$C\$1:\$C\$12),ROW(4:4))

=INDEX(\$D\$1:\$D\$12,MIN(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E7),ROW(\$C\$1:\$C\$12))))
=LARGE(IF((\$A\$1:\$A\$12=\$E\$1)*(\$B\$1:\$B\$12=\$E\$2)*(\$C\$1:\$C\$12>=\$E\$3),\$C\$1:\$C\$12),ROW(5:5))

"Frank Kabel" <frank.kabel@freenet.de> wrote in message news:<#vRcwM#UEHA.2484@TK2MSFTNGP11.phx.gbl>...
> Hi
> if your report is on a separate sheet with the 3 conditions in A1:A3
> enter the following formulas as array formulas (CTRL+SHIFT+ENTER) in
>
> A4:
> =INDEX(sheet1!\$D\$1:\$D\$12,MIN(IF((sheet1!\$A\$1:\$A\$12=\$A\$1)*(sheet1!\$B\$1:\$
> B\$12=\$A\$2)*(sheet1!\$C\$1:\$C\$12=\$B4),ROW(sheet1!\$C\$1:\$C\$12))))
>
> B4:
> =LARGE(IF((sheet1!\$A\$1:\$A\$12=\$A\$1)*(sheet1!\$B\$1:\$B\$12=\$A\$2)*(sheet1!\$C\$
> 1:\$C\$12>=\$A\$3),sheet1!\$C\$1:\$C\$12),ROW(1:1))
>
> copy both formulas down
```
 0
nvts (2)
6/17/2004 3:54:39 PM

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