#### Time calculations for Scheduled vs Actual Employee Time and Wages 11-28-09

```I am THRYING and TRYING to make a simple schedule worksheet for a manger to
use to calculate the time he schedules an employee to clock in and out and
what it will cost him in regards to his allocated budget and then to be able
to compare it after the job is completed. BUT time calculations have thrown
me for loop and I am stuck for hours on trying to calculate time fields.

PLEASE DEAR GOD can someone help me.

Below is a simple example of my worksheet.

A2   (Time IN)             =   1:00 PM
A3 (Time OUT)           =   5:00 PM
A4 (Time Worked)      =   4:00 (h:mm format)  Formula A3-A2 in
This seems to be OK BUT when I
then
multiply the hours work by the
hourly rate it does
not work.

A5  (Hourly rate)           = \$12.00 (Currency Format)

A6   (Total Paid)             = \$2.00 WHEN IT SHOULD BE \$48.00

I know it is calculating the dollar amount due based on .20 Time worked but
for my life I cannot see how to make the changes necessary for this to work.

The actual fields I am using in case it makes a difference are:

Employee Name	(Drop List)  Hutson, Gregg
Pay Rate		(Drop List) \$12.00, \$15.00 ect.
Assigned Position	(Drop List) such as bartender, carver, chef etc.
Scheduled IN TIME	(Drop List) 12:00 PM, 12:30 PM ect
Scheduled OUT TIME  (Drop List) 12:00 PM, 12:30 PM ect
Actual IN TIME	(Drop List) 12:00 PM, 12:30 PM ect
Actual OUT TIME	(Drop  List) 12:00 PM, 12:30 PM ect
Scheduled Hours	(h:mm)
Actual Hours	(h:mm)
Difference		(h:mm)
Scheduled Pay Amount(currency)
Actual Pay Amount	(currency)
Difference		(currency)

I am sueing Excel 2007
```
 0
Utf
11/28/2009 11:38:02 PM
excel.misc 78881 articles. 5 followers.

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```      If desired, send your file to my address below. I will only look if:
1. You send a copy of this message on an inserted sheet
2. You give me the newsgroup and the subject line
3. You send a clear explanation of what you want
4. You send before/after examples and expected results.

--
Don Guillett
Microsoft MVP Excel
SalesAid Software
dguillett1@austin.rr.com
"The Caterer" <TheCaterer@discussions.microsoft.com> wrote in message
news:0D2D108F-F905-47D8-89D0-C653F7DBCFC8@microsoft.com...
>I am THRYING and TRYING to make a simple schedule worksheet for a manger to
> use to calculate the time he schedules an employee to clock in and out and
> what it will cost him in regards to his allocated budget and then to be
> able
> to compare it after the job is completed. BUT time calculations have
> thrown
> me for loop and I am stuck for hours on trying to calculate time fields.
>
> PLEASE DEAR GOD can someone help me.
>
> Below is a simple example of my worksheet.
>
> A2   (Time IN)             =   1:00 PM
> A3 (Time OUT)           =   5:00 PM
> A4 (Time Worked)      =   4:00 (h:mm format)  Formula A3-A2 in
>                                             This seems to be OK BUT when I
> then
>                                              multiply the hours work by
> the
> hourly rate it does
>                                              not work.
>
> A5  (Hourly rate)           = \$12.00 (Currency Format)
>
> A6   (Total Paid)             = \$2.00 WHEN IT SHOULD BE \$48.00
>
> I know it is calculating the dollar amount due based on .20 Time worked
> but
> for my life I cannot see how to make the changes necessary for this to
> work.
>
> The actual fields I am using in case it makes a difference are:
>
> Employee Name (Drop List)  Hutson, Gregg
> Pay Rate (Drop List) \$12.00, \$15.00 ect.
> Assigned Position (Drop List) such as bartender, carver, chef etc.
> Scheduled IN TIME (Drop List) 12:00 PM, 12:30 PM ect
> Scheduled OUT TIME  (Drop List) 12:00 PM, 12:30 PM ect
> Actual IN TIME (Drop List) 12:00 PM, 12:30 PM ect
> Actual OUT TIME (Drop  List) 12:00 PM, 12:30 PM ect
> Scheduled Hours (h:mm)
> Actual Hours (h:mm)
> Difference (h:mm)
> Scheduled Pay Amount(currency)
> Actual Pay Amount (currency)
> Difference (currency)
>
> I am sueing Excel 2007

```
 0
Don
11/28/2009 11:44:55 PM
```Times in Excel are fractions of a day. So when you think you have 8 (hours),
Excel has 1/3 (days). That's why your results are 1/24 of what you expect.

In A6, use =a4*a5*24

Regards,
Fred.

"The Caterer" <TheCaterer@discussions.microsoft.com> wrote in message
news:0D2D108F-F905-47D8-89D0-C653F7DBCFC8@microsoft.com...
>I am THRYING and TRYING to make a simple schedule worksheet for a manger to
> use to calculate the time he schedules an employee to clock in and out and
> what it will cost him in regards to his allocated budget and then to be
> able
> to compare it after the job is completed. BUT time calculations have
> thrown
> me for loop and I am stuck for hours on trying to calculate time fields.
>
> PLEASE DEAR GOD can someone help me.
>
> Below is a simple example of my worksheet.
>
> A2   (Time IN)             =   1:00 PM
> A3 (Time OUT)           =   5:00 PM
> A4 (Time Worked)      =   4:00 (h:mm format)  Formula A3-A2 in
>                                             This seems to be OK BUT when I
> then
>                                              multiply the hours work by
> the
> hourly rate it does
>                                              not work.
>
> A5  (Hourly rate)           = \$12.00 (Currency Format)
>
> A6   (Total Paid)             = \$2.00 WHEN IT SHOULD BE \$48.00
>
> I know it is calculating the dollar amount due based on .20 Time worked
> but
> for my life I cannot see how to make the changes necessary for this to
> work.
>
> The actual fields I am using in case it makes a difference are:
>
> Employee Name (Drop List)  Hutson, Gregg
> Pay Rate (Drop List) \$12.00, \$15.00 ect.
> Assigned Position (Drop List) such as bartender, carver, chef etc.
> Scheduled IN TIME (Drop List) 12:00 PM, 12:30 PM ect
> Scheduled OUT TIME  (Drop List) 12:00 PM, 12:30 PM ect
> Actual IN TIME (Drop List) 12:00 PM, 12:30 PM ect
> Actual OUT TIME (Drop  List) 12:00 PM, 12:30 PM ect
> Scheduled Hours (h:mm)
> Actual Hours (h:mm)
> Difference (h:mm)
> Scheduled Pay Amount(currency)
> Actual Pay Amount (currency)
> Difference (currency)
>
> I am sueing Excel 2007

```
 0
Fred
11/29/2009 12:20:03 AM

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