#### Using Record Count in an equation

I have a "yes/no" field called Sold.  I need to track and report what percent
of total solicitations sold.  I thought I could use the built in sum feature
which provides a record "Count(*)" for each record in a group.  However, I
dont know how to set up the equation as the control is called the same for
each grouping.

How do I either use that control  or set up a calculated field to count
total records and count the number of records with Sold="yes".
 0
Utf
2/25/2008 12:38:01 AM
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In the Report Footer section, place a text box with this in its Control
Source:
= - Sum([Sold])

This works because Access uses -1 for True, and 0 for False. Hence summing
the yes/no field gives the negative count of the number of Yeses.

--
Allen Browne - Microsoft MVP.  Perth, Western Australia
Tips for Access users - http://allenbrowne.com/tips.html
Reply to group, rather than allenbrowne at mvps dot org.

"Reici" <Reici@discussions.microsoft.com> wrote in message
news:E9F94781-E1DF-4C7B-84B6-615B022323E3@microsoft.com...
>I have a "yes/no" field called Sold.  I need to track and report what
>percent
> of total solicitations sold.  I thought I could use the built in sum
> feature
> which provides a record "Count(*)" for each record in a group.  However, I
> dont know how to set up the equation as the control is called the same for
> each grouping.
>
> How do I either use that control  or set up a calculated field to count
> total records and count the number of records with Sold="yes".

 0
Allen
2/25/2008 12:47:39 AM
Thanks Allen, but can I press you a bit further?  I need to report the % sold
of the total.  Would that be = Standard(Sum([Sold]/+ Sum([Sold]))   Get the
Idea?  I am not a good equation writer, need to study.

Thanks again

"Allen Browne" wrote:

> In the Report Footer section, place a text box with this in its Control
> Source:
>     = - Sum([Sold])
>
> This works because Access uses -1 for True, and 0 for False. Hence summing
> the yes/no field gives the negative count of the number of Yeses.
>
> --
> Allen Browne - Microsoft MVP.  Perth, Western Australia
> Tips for Access users - http://allenbrowne.com/tips.html
> Reply to group, rather than allenbrowne at mvps dot org.
>
> "Reici" <Reici@discussions.microsoft.com> wrote in message
> news:E9F94781-E1DF-4C7B-84B6-615B022323E3@microsoft.com...
> >I have a "yes/no" field called Sold.  I need to track and report what
> >percent
> > of total solicitations sold.  I thought I could use the built in sum
> > feature
> > which provides a record "Count(*)" for each record in a group.  However, I
> > dont know how to set up the equation as the control is called the same for
> > each grouping.
> >
> > How do I either use that control  or set up a calculated field to count
> > total records and count the number of records with Sold="yes".
>
>
 0
Utf
2/25/2008 1:12:00 AM
Total count is:
=Count("*")

You can therefore use:
= - Sum([Sold]) / Count("*")
assuming that the count is not zero.

--
Allen Browne - Microsoft MVP.  Perth, Western Australia
Tips for Access users - http://allenbrowne.com/tips.html
Reply to group, rather than allenbrowne at mvps dot org.

"Reici" <Reici@discussions.microsoft.com> wrote in message
news:EFF2A859-AF86-4753-ACDF-330486341293@microsoft.com...
> Thanks Allen, but can I press you a bit further?  I need to report the %
> sold
> of the total.  Would that be = Standard(Sum([Sold]/+ Sum([Sold]))   Get
> the
> Idea?  I am not a good equation writer, need to study.
>
> Thanks again
>
>
> "Allen Browne" wrote:
>
>> In the Report Footer section, place a text box with this in its Control
>> Source:
>>     = - Sum([Sold])
>>
>> This works because Access uses -1 for True, and 0 for False. Hence
>> summing
>> the yes/no field gives the negative count of the number of Yeses.
>>
>> "Reici" <Reici@discussions.microsoft.com> wrote in message
>> news:E9F94781-E1DF-4C7B-84B6-615B022323E3@microsoft.com...
>> >I have a "yes/no" field called Sold.  I need to track and report what
>> >percent
>> > of total solicitations sold.  I thought I could use the built in sum
>> > feature
>> > which provides a record "Count(*)" for each record in a group.
>> > However, I
>> > dont know how to set up the equation as the control is called the same
>> > for
>> > each grouping.
>> >
>> > How do I either use that control  or set up a calculated field to count
>> > total records and count the number of records with Sold="yes".

 0
Allen
2/25/2008 1:40:08 PM

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