New Records Not In Query
Hello All: I have a query with a very detailed criteria. I inputted new records by using forms that meet the criteria of the query. However, they are not there. Can anyone tell me of some type of refresh that I need to do in order for the records to show up in the query? The records are in the main table and the main query. Any input would be appreciated. -Anthony Moran Pension Fund Intern
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antmorano
6/5/2007 3:58:40 PM
access.queries
6343 articles. 
1 followers.
5 Replies
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Anthony Queries retrieve records from tables (and other queries). Tables store data. Forms are used to display (and enter/edit) data. If you've added records via your forms, those records should be in the underlying table. First confirm that your newly added records are being stored. Next, have you re-run the query after adding the records? Each time a "Select" query is run, it will look for all records matching the selection criteria. If you have confirmed that the new records are in the table, but the query (re-run) does not find them, then the selection criteria don't match what's in the new records. An example of this involves the difference between searching for a record that matches a specific date (say, #5/1/2007#) vs a field in the table that stores a date/time value (e.g. noon on 5/1/2007). Regards Jeff Boyce Microsoft Office/Access MVP <antmorano@gmail.com> wrote in message news:1181059120.410151.290810@q69g2000hsb.googlegroups.com... > Hello All: > > I have a query with a very detailed criteria. I inputted new records > by using forms that meet the criteria of the query. However, they are > not there. Can anyone tell me of some type of refresh that I need to > do in order for the records to show up in the query? The records are > in the main table and the main query. Any input would be appreciated. > > -Anthony Moran > Pension Fund Intern >
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Jeff
6/5/2007 4:13:51 PM
Thanks everyone for the efficient response. Yes the records are in the table. There are records already within the query that are equivalent to that the new records inputted. Jeff- when you say "re-run" do you mean hitting the exclamation point on the toolbar at the top? I'm a novice at access so I am not familiar with all the lingo. Thanks. -Anthony Morano
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antmorano
6/5/2007 4:22:17 PM
Anthony How were you "running" the query before? Two ways, right off the top... One is to highlight the query name in the database window and press <Enter>. Another is to open the query in design view and hit the <!> button, as you mentioned. (other ways involve using macros or code to run the query) Regards Jeff Boyce Microsoft Office/Access MVP <antmorano@gmail.com> wrote in message news:1181060537.927610.156680@n4g2000hsb.googlegroups.com... > Thanks everyone for the efficient response. Yes the records are in > the table. There are records already within the query that are > equivalent to that the new records inputted. > > Jeff- when you say "re-run" do you mean hitting the exclamation point > on the toolbar at the top? I'm a novice at access so I am not > familiar with all the lingo. > > Thanks. > > -Anthony Morano > >
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Jeff
6/5/2007 7:43:01 PM
I attempted to run the query again and unfortunately it did not work. I believe that I have an error in the Criteria. I have 9 lines of criteria and I believe that some may contradict each other. It is actually very hard to get it right. I don't understand why when I delete one field that something else works in its place instead. For example I delete <>"CANCELLED" and this brings up records that didn't have "CANCELLED" in that field. It is really frustrating. Anthony Morano Pension Fund Intern
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antmorano
6/5/2007 8:17:41 PM
Anthony When I have a particularly complex set of selection criteria to figure out, I start out from the beginning. I'll use a single selection criterion and make sure that's working, then add a second, and check. And again, ... and again, ... and again! Good luck! Regards Jeff Boyce Microsoft Office/Access MVP <antmorano@gmail.com> wrote in message news:1181074661.457091.253600@o5g2000hsb.googlegroups.com... >I attempted to run the query again and unfortunately it did not work. > I believe that I have an error in the Criteria. I have 9 lines of > criteria and I believe that some may contradict each other. It is > actually very hard to get it right. I don't understand why when I > delete one field that something else works in its place instead. For > example I delete <>"CANCELLED" and this brings up records that didn't > have "CANCELLED" in that field. It is really frustrating. > > Anthony Morano > Pension Fund Intern >
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Jeff
6/5/2007 10:54:39 PM
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