Understanding .pst folders,and how Outlook differs from OE.
Hi, I'm new to MS Outlook 2003, and am finding it difficult to understand the difference between Outlook and OE. I just want to make sure my observations are correct. OE stores email in multiple files with the .dbx extension, whereas Outlook stores email in one file, the *pst file. The disadvantage with this is with outlook you only have to backup the new files you create, i.e. if you have a client and you sort his emails by year, you only have to backup 2008, not 2007, 2006 etc. Not so with Outlook...you only have ONE file for everything..the .pst file. So you have to keep backing up the whole ..pst file. When I ran a search for my .pst files I found C:\Documents and Settings\Sheana\Local Settings\Application\Data\Microsoft\Outlook\Outlook.pst as well as Outlook1.pst, Outlook2.pst and Outlook3.pst. I have to Outlook profiles, but I don't know why I have 4 pst files, which ones belong to profile 1 or 2. Lastly, what are "Personal Folders" and what are "Archive Folders". There's a feature call "autoarchive" that pops up now and then...is that the same thing, or do you just create a new folder and name it "Archive". Thanks in advance.
sheana
outlook
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Yes, all of your active data is in PST files, the autoarchive process moves items past a certain age into another PST file. "sheana" <sheana@discussions.microsoft.com> wrote in message news:E930D4A3-9BC7-4DD2-813E-639F6FF66987@microsoft.com... > Hi, > > I'm new to MS Outlook 2003, and am finding it difficult to understand the > difference between Outlook and OE. I just want to make sure my > observations > are correct. OE stores email in multiple files with the .dbx extension, > whereas Outlook stores email in one file, the *pst file. The disadvantage > with this is with outlook you only have to backup the new files you > create, > i.e. if you have a client and you sort his emails by year, you only have > to > backup 2008, not 2007, 2006 etc. Not so with Outlook...you only have ONE > file for everything..the .pst file. So you have to keep backing up the > whole > .pst file. > > When I ran a search for my .pst files I found > C:\Documents and Settings\Sheana\Local > Settings\Application\Data\Microsoft\Outlook\Outlook.pst as well as > Outlook1.pst, Outlook2.pst and Outlook3.pst. > > I have to Outlook profiles, but I don't know why I have 4 pst files, which > ones belong to profile 1 or 2. > > Lastly, what are "Personal Folders" and what are "Archive Folders". > There's > a feature call "autoarchive" that pops up now and then...is that the same > thing, or do you just create a new folder and name it "Archive". Thanks > in > advance.
vince8328The outlook1.pst through to outlook3.pst are pst's you created Each Profile can use a different pst With outlook open if you examine the properties of Personal Folders, it will reveal both the path and name Autoarchive is a feature that removes mail from your pst file, according to the modified date, and moves items to an Archive pst You can modify both the archive settings and the path and or name used for an archive file The default name being Archive.pst, if in the path you rename this to eg archive2008 a new archive will be created Archives can be opened within Outlook and contents viewed just like any other data file (pst). Personal Folders is just a name for the outlook data file, which contains a number of Folders, eg Inbox/Outbox etc Do you actually need multiple Profiles? The MS Outlook site has a free Backup addin Since outlook requires full read/write access to its pst, if you open outlook, do nothing with it, then close Outlook the pst will be flagged as modified, such that backup software will then back it up. The pst file is in reality a database. "sheana" <sheana@discussions.microsoft.com> wrote in message news:E930D4A3-9BC7-4DD2-813E-639F6FF66987@microsoft.com... > Hi, > > I'm new to MS Outlook 2003, and am finding it difficult to understand the > difference between Outlook and OE. I just want to make sure my > observations > are correct. OE stores email in multiple files with the .dbx extension, > whereas Outlook stores email in one file, the *pst file. The disadvantage > with this is with outlook you only have to backup the new files you > create, > i.e. if you have a client and you sort his emails by year, you only have > to > backup 2008, not 2007, 2006 etc. Not so with Outlook...you only have ONE > file for everything..the .pst file. So you have to keep backing up the > whole > .pst file. > > When I ran a search for my .pst files I found > C:\Documents and Settings\Sheana\Local > Settings\Application\Data\Microsoft\Outlook\Outlook.pst as well as > Outlook1.pst, Outlook2.pst and Outlook3.pst. > > I have to Outlook profiles, but I don't know why I have 4 pst files, which > ones belong to profile 1 or 2. > > Lastly, what are "Personal Folders" and what are "Archive Folders". > There's > a feature call "autoarchive" that pops up now and then...is that the same > thing, or do you just create a new folder and name it "Archive". Thanks > in > advance.
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DL
9/22/2008 2:46:54 PM
Thank you for going into such detail..it was extremely helpful. I r-clicked on "Inbox" and selected Properties. The path displayed was "\\Personal Folders", not the complete path. Am I doing something wrong? "DL" wrote: > The outlook1.pst through to outlook3.pst are pst's you created > Each Profile can use a different pst > With outlook open if you examine the properties of Personal Folders, it will > reveal both the path and name > > Autoarchive is a feature that removes mail from your pst file, according to > the modified date, and moves items to an Archive pst > You can modify both the archive settings and the path and or name used for > an archive file > The default name being Archive.pst, if in the path you rename this to eg > archive2008 a new archive will be created > Archives can be opened within Outlook and contents viewed just like any > other data file (pst). > > Personal Folders is just a name for the outlook data file, which contains a > number of Folders, eg Inbox/Outbox etc > > Do you actually need multiple Profiles? > > The MS Outlook site has a free Backup addin > Since outlook requires full read/write access to its pst, if you open > outlook, do nothing with it, then close Outlook the pst will be flagged as > modified, such that backup software will then back it up. > The pst file is in reality a database. > > "sheana" <sheana@discussions.microsoft.com> wrote in message > news:E930D4A3-9BC7-4DD2-813E-639F6FF66987@microsoft.com... > > Hi, > > > > I'm new to MS Outlook 2003, and am finding it difficult to understand the > > difference between Outlook and OE. I just want to make sure my > > observations > > are correct. OE stores email in multiple files with the .dbx extension, > > whereas Outlook stores email in one file, the *pst file. The disadvantage > > with this is with outlook you only have to backup the new files you > > create, > > i.e. if you have a client and you sort his emails by year, you only have > > to > > backup 2008, not 2007, 2006 etc. Not so with Outlook...you only have ONE > > file for everything..the .pst file. So you have to keep backing up the > > whole > > .pst file. > > > > When I ran a search for my .pst files I found > > C:\Documents and Settings\Sheana\Local > > Settings\Application\Data\Microsoft\Outlook\Outlook.pst as well as > > Outlook1.pst, Outlook2.pst and Outlook3.pst. > > > > I have to Outlook profiles, but I don't know why I have 4 pst files, which > > ones belong to profile 1 or 2. > > > > Lastly, what are "Personal Folders" and what are "Archive Folders". > > There's > > a feature call "autoarchive" that pops up now and then...is that the same > > thing, or do you just create a new folder and name it "Archive". Thanks > > in > > advance. > > >
You have to select Personal Folders, in the folder view, and properties of that "sheana" <sheana@discussions.microsoft.com> wrote in message news:43A2E87A-78B7-4E92-B4FE-D968E44CF8E7@microsoft.com... > Thank you for going into such detail..it was extremely helpful. I > r-clicked > on "Inbox" and selected Properties. The path displayed was "\\Personal > Folders", not the complete path. Am I doing something wrong? > > > > "DL" wrote: > >> The outlook1.pst through to outlook3.pst are pst's you created >> Each Profile can use a different pst >> With outlook open if you examine the properties of Personal Folders, it >> will >> reveal both the path and name >> >> Autoarchive is a feature that removes mail from your pst file, according >> to >> the modified date, and moves items to an Archive pst >> You can modify both the archive settings and the path and or name used >> for >> an archive file >> The default name being Archive.pst, if in the path you rename this to eg >> archive2008 a new archive will be created >> Archives can be opened within Outlook and contents viewed just like any >> other data file (pst). >> >> Personal Folders is just a name for the outlook data file, which contains >> a >> number of Folders, eg Inbox/Outbox etc >> >> Do you actually need multiple Profiles? >> >> The MS Outlook site has a free Backup addin >> Since outlook requires full read/write access to its pst, if you open >> outlook, do nothing with it, then close Outlook the pst will be flagged >> as >> modified, such that backup software will then back it up. >> The pst file is in reality a database. >> >> "sheana" <sheana@discussions.microsoft.com> wrote in message >> news:E930D4A3-9BC7-4DD2-813E-639F6FF66987@microsoft.com... >> > Hi, >> > >> > I'm new to MS Outlook 2003, and am finding it difficult to understand >> > the >> > difference between Outlook and OE. I just want to make sure my >> > observations >> > are correct. OE stores email in multiple files with the .dbx extension, >> > whereas Outlook stores email in one file, the *pst file. The >> > disadvantage >> > with this is with outlook you only have to backup the new files you >> > create, >> > i.e. if you have a client and you sort his emails by year, you only >> > have >> > to >> > backup 2008, not 2007, 2006 etc. Not so with Outlook...you only have >> > ONE >> > file for everything..the .pst file. So you have to keep backing up the >> > whole >> > .pst file. >> > >> > When I ran a search for my .pst files I found >> > C:\Documents and Settings\Sheana\Local >> > Settings\Application\Data\Microsoft\Outlook\Outlook.pst as well as >> > Outlook1.pst, Outlook2.pst and Outlook3.pst. >> > >> > I have to Outlook profiles, but I don't know why I have 4 pst files, >> > which >> > ones belong to profile 1 or 2. >> > >> > Lastly, what are "Personal Folders" and what are "Archive Folders". >> > There's >> > a feature call "autoarchive" that pops up now and then...is that the >> > same >> > thing, or do you just create a new folder and name it "Archive". >> > Thanks >> > in >> > advance. >> >> >>
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DL
9/22/2008 8:25:33 PM
Thanks so much DL! "DL" <address@invalid> wrote in message news:OO6%23hFPHJHA.2580@TK2MSFTNGP05.phx.gbl... > You have to select Personal Folders, in the folder view, and properties of > that > > "sheana" <sheana@discussions.microsoft.com> wrote in message > news:43A2E87A-78B7-4E92-B4FE-D968E44CF8E7@microsoft.com... >> Thank you for going into such detail..it was extremely helpful. I >> r-clicked >> on "Inbox" and selected Properties. The path displayed was "\\Personal >> Folders", not the complete path. Am I doing something wrong? >> >> >> >> "DL" wrote: >> >>> The outlook1.pst through to outlook3.pst are pst's you created >>> Each Profile can use a different pst >>> With outlook open if you examine the properties of Personal Folders, it >>> will >>> reveal both the path and name >>> >>> Autoarchive is a feature that removes mail from your pst file, according >>> to >>> the modified date, and moves items to an Archive pst >>> You can modify both the archive settings and the path and or name used >>> for >>> an archive file >>> The default name being Archive.pst, if in the path you rename this to eg >>> archive2008 a new archive will be created >>> Archives can be opened within Outlook and contents viewed just like any >>> other data file (pst). >>> >>> Personal Folders is just a name for the outlook data file, which >>> contains a >>> number of Folders, eg Inbox/Outbox etc >>> >>> Do you actually need multiple Profiles? >>> >>> The MS Outlook site has a free Backup addin >>> Since outlook requires full read/write access to its pst, if you open >>> outlook, do nothing with it, then close Outlook the pst will be flagged >>> as >>> modified, such that backup software will then back it up. >>> The pst file is in reality a database. >>> >>> "sheana" <sheana@discussions.microsoft.com> wrote in message >>> news:E930D4A3-9BC7-4DD2-813E-639F6FF66987@microsoft.com... >>> > Hi, >>> > >>> > I'm new to MS Outlook 2003, and am finding it difficult to understand >>> > the >>> > difference between Outlook and OE. I just want to make sure my >>> > observations >>> > are correct. OE stores email in multiple files with the .dbx >>> > extension, >>> > whereas Outlook stores email in one file, the *pst file. The >>> > disadvantage >>> > with this is with outlook you only have to backup the new files you >>> > create, >>> > i.e. if you have a client and you sort his emails by year, you only >>> > have >>> > to >>> > backup 2008, not 2007, 2006 etc. Not so with Outlook...you only have >>> > ONE >>> > file for everything..the .pst file. So you have to keep backing up the >>> > whole >>> > .pst file. >>> > >>> > When I ran a search for my .pst files I found >>> > C:\Documents and Settings\Sheana\Local >>> > Settings\Application\Data\Microsoft\Outlook\Outlook.pst as well as >>> > Outlook1.pst, Outlook2.pst and Outlook3.pst. >>> > >>> > I have to Outlook profiles, but I don't know why I have 4 pst files, >>> > which >>> > ones belong to profile 1 or 2. >>> > >>> > Lastly, what are "Personal Folders" and what are "Archive Folders". >>> > There's >>> > a feature call "autoarchive" that pops up now and then...is that the >>> > same >>> > thing, or do you just create a new folder and name it "Archive". >>> > Thanks >>> > in >>> > advance. >>> >>> >>> > >
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Hi, We are testing Outlook 2003 at our office now and there is one very frustrating "feature" that is bugging all of us. When we create a new e-mail message and type in the first name of a person from the global address book and hit ctrl- k to check the name...we get a response that Outlook doesn't recognize the name and there are "no suggestions". The only way Check Name will successfully resolve the name is if we type it last name first (ie, Gates, Bill). This was not the case in Office XP or Outlook 2000. You could search by first name (or partial first name)...
Crash on 'Send"
My wife's Intel Celeron running ME started having this problem sporadically - now constantly. Outlook 2000 receives OK - everything seems fine until you hit the 'Send' button then Outlook crashes giving an error message that says 'Outlook has caused an error in <unknown> and has to shut down. If the problem persists you may have to restart your computer.' Re-starting however has no effect. I have re-installed Office. Used 'Detect & Repair' under the 'Help' tab, and installed all patches/updates from the Office site. But this error continues, now...
Tell the difference between upper and lower case
I have a column that has letters in it and I am using =COUNTIF(D13:D27,"M") in one cell and =COUNTIF(D13:D27,"m") in another. to keep track of what letters are put in the "D" column. But the both count the upper AND lowercase letters. Is there any way to mak excel tell the difference between upper and lowercase letters? Thanks Ro -- Message posted from http://www.ExcelForum.com RogerDaShrubber wrote... ... >=COUNTIF(D13:D27,"M") in one cell > >and > >=COUNTIF(D13:D27,"m") in another. > >to keep track of what lette...
Transferring over outlook data to new XP machine
How do I transfer over my old emails, address book to my new XP machine? I have looked over the internet and found nothing the tells me EXACTLY how to do this, any help would be greatly appreciated. senior_tech@yahoo.com If your using MS Outlook copy your .PST file across and import it into the new install. >If your using MS Outlook copy your .PST file across and import it into the new install. No, don't import it. Simply use "File">"Open" -- Brian Tillman Smiths Aerospace 3290 Patterson Ave. SE, MS 1B3 Grand Rapids, MI 49512-1991 Brian.Tillman is the nam...
how do I connect an object from one page to a different page?
I am trying to connect an object from one page to a seperate object on a different page. The instructions say to hold down your mouse button then click on the point you want it connected too. My problem is that is doesn't allow you to select the starting point of the connector, then select a different page, then click on your end point of the connector. Please help! try using a hyperlink. al "Pepper" <Pepper@discussions.microsoft.com> wrote in message news:3F5657F4-48EA-4681-A21E-D33FC7030401@microsoft.com... >I am trying to connect an object from one page to...
how do i add "Software Digrams" Folder in my Visio 2003
how do i add software diags folder in visio 2003 version. Like if i go to File->New it shows folders like brainstorming, project schedule, block diagrams but in my case its missing the Software Diags folder which contains activity diags, web mock ups, use case diags etc. please let me know how to get that template. thanks. Ankur What edition of Visio are you using? Check by going to the About Microsoft Office Visio dialog from the Help menu. "Ankur" <Ankur@discussions.microsoft.com> wrote in message news:F0D10BF0-A059-4A9C-B615-B99F3916F4E5@microsoft.com... > how...
Time differances
1 have 4 boxes start time end time lunch hours worked 09:00 17:00 1.00 7:00 09:00 17:00 0.30 7:70 (should be 7:50) (B3-A3)*24-C3 How do I make it 9.5 hours by changing forumla Thanks Trever, =(B3-A3)*24-C3*24 Format for General, Number, or anything except Date/Time. Format - Cells - Number. You'll get 7.5. If you got 7:50, as you requested, it would look like hours and minutes. -- Earl Kiosterud www.smokeylake.com "Trever B" <TreverB@discussions.microsoft.c...
Reminders in Outlook
Since upgrading to Great Plains 9.0, several users are not getting their appointment reminders in Outlook 2003. They all show up at once after rebooting computer. Outlook settings are set appropriately. Any ideas? -- Steve ...
Outlook default to paragraph
To whom ever can help, > > When using Microsoft Outlook, and starting a new E- Mail, The default > format is to "paragraph" which double spaces. Is there anyway to > select under a New Message, Format, Style, "Normal" as the default? > > Thank you in advance > > Dave daveandivy@netidea.com >-----Original Message----- >To whom ever can help, >> >> When using Microsoft Outlook, and starting a new E- >Mail, The default >> format is to "paragraph" which double spaces. Is there >anyway to >> select unde...
Change File Locations to Private Drive (not Folder)
Hi, I know that I can use "File Locations" in "Options" so that whenever I use the "Open..." command in Word, it will open to a specific folder. I'm wondering if there is a way that this can be applied not to a folder but to a specific drive on a network. Our company has a main public drive and has also assigned each of the Staff their own private drive. Is there a way to access the "main page" (for lack of a better term) of my private drive each time I use "Open..." in Word? Right now it goes to "My Computer" or ...
Percentage difference
Hi guys, Not exactly great at formulas, so any help would be appreciated. Excel 2207 In cell k2 and below are buying prices. In cell j2 and below are selling prices. I just need to know the 'mark-up' percentage. Also, would be a great advantage for the formula to work the other way around....showing 'loss' as well !!!!!!!!!!!! Have tried: =2*ABS(J2-K2) / (J2 + K2) and =(J2-K2)/J2 and several other variations, but to no avail. Not sure whether I am needing 'relative' or 'absolute' either!! Thanks in advance Bob Hi Bob, Am Sun, 30 Oct 2011 1...
[Exchange 2003] Mail enabled public folder and sender address
I have a Windows 2003 domain with a native mode Exchange 2003 organization; there are some mail enabled public folders. When a user replies to a message in a public folder, the outgoing mail's sender address is the user's one; I want it to be the public folder's one, or at least I'd like the "reply-to" address to be set to the public folder's. How can I accomplish this? Thanks Massimo You would need to grant the user permissions to be able to Send As the public folder. By default, when you reply to a message that is in a PF, the PF is not composing the ...
How to get rid of personal folders view in nagivation pane with MA
Hi, trying to help a friend who migrated to hosted mail with MAPI. She is running Oultlook 2003 with latest updates. In the navigation there are personal folders and MAPI folders. The personal folders always show at top and expanded, with the MAPI folders below and not expanded. She only wants to see the MAPI folders expanded in the navigation view. I tried deleting the personal folders and it would not let me and it will not let you deliver to MAPI, which I understand why. Does anyone know how to make this happen? Thanks. Is this a hosted Exchange account? You can change the...
Outlook 2003
Hello, we have one client pc with Outlook 2003 where the following problem occurs: if a mail is replied from a user created sub folder of the inbox, the reply will not appear in sent mails, but will end up in the same sub folder, sender and recipient appear as identical. The mail goes out properly though, it's just that Outlook sets internally sender = recipient and bounces the reply back to the subfolder in which the original mail is stored. This happens on a Win 2000 machine with SP4 and all updates, the other clients use Outlook 2000 or XP and there is no such problem. There are no ru...
sharing of folders
I tried configuring my folder to share it with the others but unfortunately as i tour around the outlook i could find the permissions tab when i right click the properties of a certain folder. What should I do with this problem? Is there other way in order I could share my folder? Pls. help Thanks and regards You'll have to tell us more about your Outlook version and mail environment. In the meantime, you might want to take a look at http://www.slipstick.com/outlook/share.htm -- Sue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Po...
cant start outlook pst file to large
Hi I hope somebody may be able to help im new to outlook and now I cant start outlook message says cannot open your default email folders pst file its too large as I cannot open outlook I cannot delete old folders See if this helps: http://support.microsoft.com/kb/296088 -- -Ben- Ben M. Schorr, MVP Roland Schorr & Tower http://www.rolandschorr.com http://www.officeforlawyers.com/outlook.html Author: The Lawyer's Guide to Microsoft Outlook 2007: http://tinyurl.com/ol4law-amazon "Ray" <Ray@discussions.microsoft.com> wrote in message news:B3B824DC-3C9B-4B1B-8EF3-61...
Outlook "Ruler" won't go away
I don't know how I turned this on so I don't know how to turn it off. It splits my emails so that I can only type so far over before it kicks me back to the left margin and makes me start a new line. Can anyone help me? ...
Moving Contacts to Outlook Address Book
Need some help. How do I move the names and email addresses from my Contacts list to my Outlook Address Book. When I click on the Outlook Address Book it is empty, but when I click on the Contacts List all the names are there. I am using Outlook 2002. Any help would be appreciated, Thanks Bob Situation normal. What is the problem? The OAB should be empty. Entries reside in the Contacts Folder. -- Russ Valentine [MVP-Outlook] "Bob R" <anonymous@discussions.microsoft.com> wrote in message news:5a2701c42d7e$3de2a7d0$a401280a@phx.gbl... > Need some help. How do I ...
outlook 98 corperate forms
In a corperate environment, Outlook 98 forms not active for using on some of the PCs. Why it happens? How can I solve this problem. ...