rules based on recipient address
We have one mailbox that has different email addresses that point to it. We
have within this mailbox folders. Depending on what email address mail was
sent to we want rules to move them into the relevent folder. Outlook and/or
Exchange shows the name of the account in the 'to' feild so that our rules do
not work as they are based on where the email was sent. how can we get over
IE main is Internet. Mail sent to email@example.com should go to Internet but
then get moved to the 'WEB' folder based on the firstname.lastname@example.org address. But
Internet is showing in the recpient field.
...Sent Message Rule
I know this is an Outlook ng. but I'm using Outlook Express and can't seem
to create a rule that copies my sent messages to a particular folder. 2
e-mail addresses in one Account. I want to send the sent messages from the
Sent Items folder to another.
The Bear <email@example.com> wrote:
> I know this is an Outlook ng. but I'm using Outlook Express
Then you should ask in an Outlook Express newsgroup.
...Either \ or conditions in rules
Is it possible in Outlook 2003 to create a rule with either \ or conditions,
eg If the message has certain words in the subject line OR if there are
certain words in the body of the message? As far as I can see, you can only
create conditions linked with AND.
In that scenario, you would need to create two separate rules, each with =
the same actions.=20
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
and Microsoft Outlook Programming - Jumpstart for=20
Administrators, Power Users, and Developers
I would like to use colors to change an email when
received from 1 of a group of like 60 people. (All 60
senders I would like to color their email when recieved)
I am limited by the number of color rules that I am
allowed to put into place.
I am unable to create one rule for the group of users as
well, as I get an error and outlook closes on me.
There is probably a very simple script that can be
written but I am not that familiar with writing those.
I have tried to assign category through a rule on the
list of these people, but it will not allow me to upload
to the exchange ...Message Rules
Why don't the message rules work? I keep making messages to block the word
Viagra (any combination of spelling variations) and numerous other words, and
delete the messages. I have over 400 rule, most about Viagra, and NONE of
them are working.
What exactly are you specifying? See http://www.insideoe.com/tips/rules.htm
The rules are the same in WinMail except they added the junk folder.
"Darrell Bartels" <Darrell Bartels@discussions.microsoft.com> wrote in
> Why don't the mes...How do I set up Server Rule to move Emails to a an Exchange 2007 public Folder?
Dear Exchange people,
We are using Exchange 2007 and Outlook 2003 and Outlook 2007. I have
emails that come in every day that need to be moved to an Exchange
public folder based on words in the emails subject. I set up a rule
in Outlook 2003 to move it to the public folder automatically and it
usually works when Outlook is open, but I need it to just run on the
server and not require Outlook to be open to run it. Would anyone be
so kind and friendly as to share with me an example of how to get it
to work on the server and not require the Outlook client to process
Thanks in...Emulate Out of Office Assistant in a rule?
I want to be able to emulate the OoO assistant in a server
side rule, specifically I want it to only reply once to
Currently we have several customer service and tech
support mailboxes that have server side reply rules that
reply with a template directing them to our website for
support. However, this rule EASILY gets caught up in loops
to the point where I have to check it daily and turn off
the rule temporarily to break the loop.
I would use the Out of office assistant on the mailboxes,
but the subject text "Out of Office:" seems to be static
which wouldn...Rules in Error
I have a number of rules in place to reduce spam by
permanently deleting certain messages upon their arrival
based on content. But every day the "Rules in Error"
window pops up with the message "You don't have
appropriate permission to perform this operation" and the
applicable rule is deactivated from that point on. This
seems to occur randomly for no particular reason. If I
subsequently run the rule manually, the messages are then
Is there a way to stop this?
...Outlook2003: Display rules disappear (Tools/Organize/Colors/Automatic..)
Some help needed re rules created in Tools/Organize/Colors/Automatic..:
Those rules disappear randomly and without obvious reason. Some of them move
to an other folder, where they are useless.
Is there any way to save/restore those rules in order to avoid rekeying
everything again and again?
Where are they located? Are they accessible?
Thanks for your help,
they are stored in views - did you change views on the folder where you lost
The best way to keep them is to copy the current view or make a new view and
set the rules.
Diane Poremsky [MVP - Outlook]
...Message Rules Unavailable (2002)
Running Outlook 2002, I don't seem to have the "message rules" installed. I
did select Junk-Mail during custom setup, but no rules option under Tools.
Also when right clicking on a message there is "Junk Email" but it results
in a blank submenu.
I seem to be missing the rules wizard. How can I remedy this?
"Battleax" <firstname.lastname@example.org> wrote in message
> Running Outlook 2002, I don't seem to have the "message rules" installed.
> did select Junk-Mail during custom setup, b...OL 2007 Rules
I am having some weird problems with the rules in Outlook.They seem to
stop working after awhile. I have to create a new one for them to start
I running Outlook 2007 (12.0.6423.1000) SP2 MSO (12.0.6425.1000)
Anyone else having any issues with rules?
...Rules, Rules, Rules
I am trying to make a rule that tells people I am out of
office because I don't have an out of office menu (do not
use Exchange). When I select "reply using a specific
template" I run into a problem. I do not have
any "Standard Templates" loaded so I want to create one
under "User Template in File System". But this is looking
for a *.oft file. What is a *.oft file and how do I create
one? Any other way to accomplish making this rule?
Create your out of office message using Outlook's mail editor, not word.
then use file->save as->outlook templ...Fonts AA Excel Report from Distribution Query Wizard
The Distribution Query Analyzer generates a font of Arial Regular 8 and I
need to go to an Arial 11 on the Excel report. Can this be done?
...Copy Local Message Rule
I've created a complicated message rule for filtering that I would like to
put on other client machines. Can I copy it?
Is this possible?
WIn2k server/ Exchange 2k w/all current SPs.
...how can i work with the templates wizard in excell 2003?
how can i work with the templates wizard in excell 2003?
In old versions i worked with templates wizard to create data in access or
in a worksheet.
i setuped the excell 2003 pro and then i canot work with previously
worksheets created with the old wizard.
...rules wizard #39
Is there a reason I can't cut and paste from and e-mail
into the rules wizard? There is so much spma coming with
creative spelling , accent marks etc. It would be so much
easier to just cut and paste them in the rules wizard.
..."Create Rules" question please
Can I WITH ONE RULE select several people from my addressbook & have their
mail moved to a specific folder when it is received?
Thanks in advance... Bob
"Bob Newmam" <email@example.com> wrote in message
> Outlook 2003
> Can I WITH ONE RULE select several people from my addressbook & have their
> mail moved to a specific folder when it is received?
To a single folder? Yes.
To seperate folders (for instance, to a folder named for the sender)? No.
I guess I should have asked, ho...Outlook 2003
I have created several active mail accounts in MS Office
Pro 2003 Outlook. I wish to create a rule that sends a
message addressed to a certain one of the accounts to a
specific folder. The problem is, when creating the rule
and selecting the account I wish the rule to apply to
everything is fine until I click OK or Apply. Then the
account is changed by Outlook to a different account.
(Neither of the accounts in question is the default
account) Try as I might I cannot get Outlook to accept
the account I wish to use the rule with. It is a valid
account and receives mail without a probl...Incoming Outlook Rules with Exchange Server
Please could some one help me out with this.
I have exchange server hosting multiple SMTP domains. Eg each user will
All I am trying to accoplish is an incoming mail rule that moves all
mail from domain1.com to folderA, domain2.com to folderB.
But because exchange doesn't show outlook the SMTP Address the mail was
received on the Rules cant work. Something that is so easily configured
with a POP account is a real pain on exchange.
Any help will be greatly appreciated.
Have you tried modifying to rule to work off th...No rules
No - there are no rules either. This is really odd! I
still seel in my folder list under my name all my folders
then another title that says Outlook Today with all my
folders under it too.
...rules change after closing rules wizard
I have recently installed Outlook 2002 (upgrading from
Outlook 2000) and imported my OE mail and address book.
My OE message rules did not import, although the dialog
box message said that they did. When I create the rules
again with the Rules Wizard to have messages from a
specified account move to the same named folder, some of
them look fine when I click "OK" and then, when I reopen
the Rules Wizard, I find that the account name has
changed to another account (always the same one). I have
installed all the updates I can find, closed and opened
the program several time...How to disable the "Rules in Error" pop-up in Outlook 2003
I used to set dozens of rules for filtering my emails, delete or
dispatch them to specific directories and it used to working fine for
years till last week.
Now, for a reason I ignore (and I have no time to investigate !), I
get 10 to 20 "Rules in Error" pop-up per days.
The strange thing is the rules seem to work fine anyway because the
filtered email are destroyed as requested in the rule.
The bad thing is I have to click on the "Close" button if I want the
pop-up to disappear. If I have 20 stacked pop-ups and even more (one
hundred if I get back from holidays), ...Creating a Rule
Basically I was wondering if it would be possible to setup a rule to:
1) Take an email and automatically move it to a folder with the senders name
2) If the folder with the senders name does not exist then create it.
Thanks in advance.
Submitted using http://www.outlookforums.com
No, that is not possible without some custom scripting of your own.
There is an add-in from Sperry Software which can do this though. It's
called Incoming Email Organizer.
For more details see;
If you decide to order use BH93RF24 t...Sorting with rules #2
Of, course a helper column with numbers. Now I know how to proceed
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...Rules and Alerts doesn't work
Your advice would be greatly appreciated.
In Outlook 2007, I created in Rules and Alerts:
(1) Desktop Alert Settings. When I click onto Preview, it works well.
However, in the MS Outlook application when I get incoming mail, it
does not work at all.
(2) "Apply this rule after the message arrives through the
???????@live.com.au account and on this machine only play ??????.wav
and stop processing more rules".
When I click onto Run Rules Now, Run Now, the sound works well.
However, in the MS Outlook application when I get incoming mail to the
???????@live.com.au Inbox, no soun...