Linking files issues

Hi all,
I use the 'Insert files' quite a lot, but keep encountering and issue
with it.

If I link to a Word document, for example, and make alterations from
within ON, it doesn't seem to keep the correct sync. For example, if I
make amendments straight in the Word doc (ie, not by opening it via
ON) and then open the same doc via ON, it opens an older copy.

Now I know for sure that there is only the one copy of this Word
document and ON indicates it's looking at it, but it seems to be
looking at an older version.

Does anyone have any clues?

Cheers,
Dayve
0
Dayve
4/30/2010 3:36:32 PM
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What menu/Ribbon item are you using to insert the files?  

OneNote does not support OLE.  Unless you're inserting a URL link to the 
Word file, you are inserting a separate copy of the file into OneNote.  
Editing the original file will not change the copy in OneNote and vice 
versa.  

If you want to reference a file in OneNote and still keep one copy of it, 
either place the file only in OneNote or insert a link/URL to the file's 
location.  



Dayve <enquiries@photographybyward.co.uk> wrote in news:bdcdb6c0-839b-46a0-
9330-111c705440c1@l32g2000yqm.googlegroups.com:

> Hi all,
> I use the 'Insert files' quite a lot, but keep encountering and issue
> with it.
> 
> If I link to a Word document, for example, and make alterations from
> within ON, it doesn't seem to keep the correct sync. For example, if I
> make amendments straight in the Word doc (ie, not by opening it via
> ON) and then open the same doc via ON, it opens an older copy.
> 
> Now I know for sure that there is only the one copy of this Word
> document and ON indicates it's looking at it, but it seems to be
> looking at an older version.
> 
> Does anyone have any clues?
> 
> Cheers,
> Dayve
> 

0
Erik
4/30/2010 9:19:24 PM

-------- Original-Nachricht --------

> Hi all,
> I use the 'Insert files' quite a lot, but keep encountering and issue
> with it.
> 
> If I link to a Word document, for example, and make alterations from
> within ON, it doesn't seem to keep the correct sync. For example, if I
> make amendments straight in the Word doc (ie, not by opening it via
> ON) and then open the same doc via ON, it opens an older copy.
> 
> Now I know for sure that there is only the one copy of this Word
> document and ON indicates it's looking at it, but it seems to be
> looking at an older version.
> 
> Does anyone have any clues?
> 
> Cheers,
> Dayve

"Insert Files" doesn't work as you think !

It works as the command says:
A copy of the file will be inserted into the section file where you used 
the command. Since that moment there are TWO independent unsynched 
copies of the inserted file. That explains all the effects you have seen.

To speak of a LINK as you did, is just wrong. There is no link to the 
original file.

That said, what is the solution ?

You have to use the command "Insert Hyperlink" and navigate to the file 
you want. Now OneNote will create a real link, and there is only ONE 
file with two ways to access it:
The old one using Windows Explorer, the new one using a (hyper)link in 
OneNote. No synching necessary.

But beware:

If you share the notebook containing that link, that means working with 
that notebook from more than one computer, you have to make sure, that 
the complete path to the linked file is valid/reachable from all 
participating computers !

A good idea would to locate that file near your "original" notebook on 
the SAME computer (where you created your notebook the 1st time), or at 
a central place in your network.

Bernd
0
Bernd
4/30/2010 9:26:54 PM
On Apr 30, 10:26=A0pm, Bernd <f...@gmx.de> wrote:
> -------- Original-Nachricht --------
>
>
>
>
>
> > Hi all,
> > I use the 'Insert files' quite a lot, but keep encountering and issue
> > with it.
>
> > If I link to a Word document, for example, and make alterations from
> > within ON, it doesn't seem to keep the correct sync. For example, if I
> > make amendments straight in the Word doc (ie, not by opening it via
> > ON) and then open the same doc via ON, it opens an older copy.
>
> > Now I know for sure that there is only the one copy of this Word
> > document and ON indicates it's looking at it, but it seems to be
> > looking at an older version.
>
> > Does anyone have any clues?
>
> > Cheers,
> > Dayve
>
> "Insert Files" doesn't work as you think !
>
> It works as the command says:
> A copy of the file will be inserted into the section file where you used
> the command. Since that moment there are TWO independent unsynched
> copies of the inserted file. That explains all the effects you have seen.
>
> To speak of a LINK as you did, is just wrong. There is no link to the
> original file.
>
> That said, what is the solution ?
>
> You have to use the command "Insert Hyperlink" and navigate to the file
> you want. Now OneNote will create a real link, and there is only ONE
> file with two ways to access it:
> The old one using Windows Explorer, the new one using a (hyper)link in
> OneNote. No synching necessary.
>
> But beware:
>
> If you share the notebook containing that link, that means working with
> that notebook from more than one computer, you have to make sure, that
> the complete path to the linked file is valid/reachable from all
> participating computers !
>
> A good idea would to locate that file near your "original" notebook on
> the SAME computer (where you created your notebook the 1st time), or at
> a central place in your network.
>
> Bernd- Hide quoted text -
>
> - Show quoted text -

Hi there,

Thanks Erik & Bernd.

That all make much more sense! The hyperlinking looks like the best
option to ensure I am working on a single file. If the insert file
said insert a copy of a file, then I may have twigged. Still, that's
all much clearer!

Cheers,
Dayve
0
Dayve
5/1/2010 8:01:54 AM
Reply:

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