Negative Expenses

I'm using Money 2007 Premium but have had this problem in the last several 
versions as well. Why is it that if I record a negative expensive, it is not 
reflected in the reports?

An example: Let's say I go out to dinner with a friend. We receive the check 
and I pay by credit card and my friend pays me with cash to cover his/her 
part. I record the restaurant in the Food: Dining Out category in my credit 
card account and then record that I received the cash in my Cash account and 
classify it as a negative expense to the same category. However, when I view 
the reports, only the positive expense shows up and it never subtracts the 
negative one from the total.

I suppose I could get around this problem by creating a liability account 
for when such a transaction is needed, but it shouldn't have to be so 
complicated. Any ideas?

Maaz 

0
maaz1 (6)
5/24/2007 3:00:47 AM
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In microsoft.public.money, Maaz Mansori wrote:

>I'm using Money 2007 Premium but have had this problem in the last several 
>versions as well. Why is it that if I record a negative expensive, it is not 
>reflected in the reports?
>
>An example: Let's say I go out to dinner with a friend. We receive the check 
>and I pay by credit card and my friend pays me with cash to cover his/her 
>part. I record the restaurant in the Food: Dining Out category in my credit 
>card account and then record that I received the cash in my Cash account and 
>classify it as a negative expense to the same category. However, when I view 
>the reports, only the positive expense shows up and it never subtracts the 
>negative one from the total.
>
>I suppose I could get around this problem by creating a liability account 
>for when such a transaction is needed, but it shouldn't have to be so 
>complicated. Any ideas?

To show negative expenses in a report, when you customize, make
sure the Details tab chooses AllTypes, rather than Payments.
0
via_newsgroup (13114)
5/24/2007 3:11:57 AM
On May 23, 10:11 pm, Cal Learner-- MVP <via_newsgr...@please.tnx>
wrote:
> In microsoft.public.money, Maaz Mansori wrote:
>
> >I'm using Money 2007 Premium but have had this problem in the last several
> >versions as well. Why is it that if I record a negative expensive, it is not
> >reflected in the reports?
>
> >An example: Let's say I go out to dinner with a friend. We receive the check
> >and I pay by credit card and my friend pays me with cash to cover his/her
> >part. I record the restaurant in the Food: Dining Out category in my credit
> >card account and then record that I received the cash in my Cash account and
> >classify it as a negative expense to the same category. However, when I view
> >the reports, only the positive expense shows up and it never subtracts the
> >negative one from the total.
>
> >I suppose I could get around this problem by creating a liability account
> >for when such a transaction is needed, but it shouldn't have to be so
> >complicated. Any ideas?
>
> To show negative expenses in a report, when you customize, make
> sure the Details tab chooses AllTypes, rather than Payments.

Thank you!  I'm not the original poster, but I stumbled across this,
and this has really been bugging me for some time now.

Question:  Is this the right way to handle such situations?  It seems
to me like it is, but I'm very new to microsoft money and no nothing
about accounting.

Another example that seems to fall into the same category is my
tuition re-imbursement.  My company re-imburses me for a certain
percentage of acredited education.  My college payments, my children's
private school tuition, lunch money, school supplies, and training
materials all fall under our "education" category.  I do not want to
classify tuition re-imbursement as any sort of income.  I just want it
to offset the education expense category.

Another example.  I make a, say, $200.00 withdrawel to go to the
casino and play some poker or blackjack.  I categorize the withdrawel
as "entertainment".  Say I don't spend/loose it all, or even better,
let's say I get lucky and win, then redeposit the money.  It seems
that I should re-deposit the money into the entertainment category to
offset that withdrawel.

Does this seem right to the Microsoft Money saavy folks here?

0
5/24/2007 4:06:26 PM
It's probably not the right way for Formal Accountants. For many of us 
longtime Money users it seems best for lots of the reasons you are grappling 
with.

<miller.nospam@gmail.com> wrote in message 
news:1180022786.152588.138410@q66g2000hsg.googlegroups.com...
> Thank you!  I'm not the original poster, but I stumbled across this,
> and this has really been bugging me for some time now.
>
> Question:  Is this the right way to handle such situations?  It seems
> to me like it is, but I'm very new to microsoft money and no nothing
> about accounting.
>
> Another example that seems to fall into the same category is my
> tuition re-imbursement.  My company re-imburses me for a certain
> percentage of acredited education.  My college payments, my children's
> private school tuition, lunch money, school supplies, and training
> materials all fall under our "education" category.  I do not want to
> classify tuition re-imbursement as any sort of income.  I just want it
> to offset the education expense category.
>
> Another example.  I make a, say, $200.00 withdrawel to go to the
> casino and play some poker or blackjack.  I categorize the withdrawel
> as "entertainment".  Say I don't spend/loose it all, or even better,
> let's say I get lucky and win, then redeposit the money.  It seems
> that I should re-deposit the money into the entertainment category to
> offset that withdrawel.
>
> Does this seem right to the Microsoft Money saavy folks here? 


0
5/24/2007 4:22:19 PM
In microsoft.public.money, miller.nospam@gmail.com wrote:

>On May 23, 10:11 pm, Cal Learner-- MVP <via_newsgr...@please.tnx>
>wrote:
>> In microsoft.public.money, Maaz Mansori wrote:
>>
>> >I'm using Money 2007 Premium but have had this problem in the last several
>> >versions as well. Why is it that if I record a negative expensive, it is not
>> >reflected in the reports?
>>
>> >An example: Let's say I go out to dinner with a friend. We receive the check
>> >and I pay by credit card and my friend pays me with cash to cover his/her
>> >part. I record the restaurant in the Food: Dining Out category in my credit
>> >card account and then record that I received the cash in my Cash account and
>> >classify it as a negative expense to the same category. However, when I view
>> >the reports, only the positive expense shows up and it never subtracts the
>> >negative one from the total.
>>
>> >I suppose I could get around this problem by creating a liability account
>> >for when such a transaction is needed, but it shouldn't have to be so
>> >complicated. Any ideas?
>>
>> To show negative expenses in a report, when you customize, make
>> sure the Details tab chooses AllTypes, rather than Payments.
>
>Thank you!  I'm not the original poster, but I stumbled across this,
>and this has really been bugging me for some time now.
>
>Question:  Is this the right way to handle such situations?  It seems
>to me like it is, but I'm very new to microsoft money and no nothing
>about accounting.

It is a good way, and it is probably the best way for most.


>
>Another example that seems to fall into the same category is my
>tuition re-imbursement.  My company re-imburses me for a certain
>percentage of acredited education.  My college payments, my children's
>private school tuition, lunch money, school supplies, and training
>materials all fall under our "education" category.  I do not want to
>classify tuition re-imbursement as any sort of income.  I just want it
>to offset the education expense category.
>
>Another example.  I make a, say, $200.00 withdrawel to go to the
>casino and play some poker or blackjack.  I categorize the withdrawel
>as "entertainment".  Say I don't spend/loose it all, or even better,
>let's say I get lucky and win, then redeposit the money.  It seems
>that I should re-deposit the money into the entertainment category to
>offset that withdrawel.
>
>Does this seem right to the Microsoft Money saavy folks here?

Seems right.

0
via_newsgroup (13114)
5/24/2007 4:31:44 PM
"Maaz Mansori" <maaz@msn.com> wrote in message =
news:0CB4E74C-FBDD-49D9-9EA4-2EBC1B707F29@microsoft.com...
> I'm using Money 2007 Premium but have had this problem in the last =
several=20
> versions as well. Why is it that if I record a negative expensive, it =
is not=20
> reflected in the reports?
>=20
> An example: Let's say I go out to dinner with a friend. We receive the =
check=20
> and I pay by credit card and my friend pays me with cash to cover =
his/her=20
> part. I record the restaurant in the Food: Dining Out category in my =
credit=20
> card account and then record that I received the cash in my Cash =
account and=20
> classify it as a negative expense to the same category. However, when =
I view=20
> the reports, only the positive expense shows up and it never subtracts =
the=20
> negative one from the total.
>=20
> I suppose I could get around this problem by creating a liability =
account=20
> for when such a transaction is needed, but it shouldn't have to be so=20
> complicated. Any ideas?

I don't have a cash account. I have a "cash withdrawal" category where =
money just disappears. Call it pocket money. Because I use my credit =
card for almost everything, the amount that goes to the cash withdrawal =
category is negligible, and I don't track the details. I have, for =
certain periods of time, but the results were always that the amounts =
involved were not worth tracking.

For circumstances such as dining out with friends, I split the =
transaction between Dining Out and Cash Withdrawal. The amount expensed =
on that reduces the amount of subsequent ATM withdrawals, because my =
spending of cash out of pocket doesn't change. I already have cash in my =
pocket (from my friend's reimbursement) and don't have to get it out of =
the bank.

For the other respondent who replied regarding company reimbursements:=20

<miller.nospam@gmail.com> wrote in message =
news:1180022786.152588.138410@q66g2000hsg.googlegroups.com...
>=20
> Another example that seems to fall into the same category is my
> tuition re-imbursement.  My company re-imburses me for a certain
> percentage of acredited education.  My college payments, my children's
> private school tuition, lunch money, school supplies, and training
> materials all fall under our "education" category.  I do not want to
> classify tuition re-imbursement as any sort of income.  I just want it
> to offset the education expense category.

In that case I'd create an asset account. Split the transactions between =
your share (if any) of the educational expense and a transfer to the =
'Reimbursements Due to Me" account. When you deposit the reimbursement =
check, deposit as a transfer from the reimbursement account.

This has a couple of advantages:

1. You can track how much you're owed.
2. Since reimbursements are after-the-fact, you don't have excess =
expenses in the starting month, and negative expenses in the =
reimbursement month.

Make sure the reimbursement account is in-budget, so transfers to and =
from are budget-neutral. Should you not meet the requirements for =
reimbursement, (low grades?) edit the original transaction to shift the =
expense to yourself.
--=20
Chris Cowles
Gainesville, FL
0
spam_magnet (1210)
5/24/2007 11:25:33 PM
> Another example.  I make a, say, $200.00 withdrawel to go to the
> casino and play some poker or blackjack.  I categorize the withdrawel
> as "entertainment".  Say I don't spend/loose it all, or even better,
> let's say I get lucky and win, then redeposit the money.  It seems
> that I should re-deposit the money into the entertainment category to
> offset that withdrawel.
> 
> Does this seem right to the Microsoft Money saavy folks here?

I bet this question wouldn't come up if money didn't show a scary popup 
every time you categorize a deposit as an expense category ;)
0
Mr.Warmth (27)
5/25/2007 1:50:31 AM
In microsoft.public.money, ed wrote:

>
>> Another example.  I make a, say, $200.00 withdrawel to go to the
>> casino and play some poker or blackjack.  I categorize the withdrawel
>> as "entertainment".  Say I don't spend/loose it all, or even better,
>> let's say I get lucky and win, then redeposit the money.  It seems
>> that I should re-deposit the money into the entertainment category to
>> offset that withdrawel.
>> 
>> Does this seem right to the Microsoft Money saavy folks here?
>
>I bet this question wouldn't come up if money didn't show a scary popup 
>every time you categorize a deposit as an expense category ;)

I think this was more about reports. However clearing
Tools->Settings->CategorySettings->RequireTheCorrectTypeOfEachCategory
would stop that pop-up you refer to if it bothers you.

0
via_newsgroup (13114)
5/25/2007 2:09:52 AM
Cal,

Thanks for the information. I changed the setting and the report now shows 
up correctly. There doesn't appear to be a way to customize it on the 
homepage but at least it now shows correctly when I use the Reports feature.

Maaz

"Cal Learner-- MVP" <via_newsgroup@please.tnx> wrote in message 
news:ih0a53dh30klmjevd79k4niugn07s01qvd@4ax.com...
> In microsoft.public.money, Maaz Mansori wrote:
>
>>I'm using Money 2007 Premium but have had this problem in the last several
>>versions as well. Why is it that if I record a negative expensive, it is 
>>not
>>reflected in the reports?
>>
>>An example: Let's say I go out to dinner with a friend. We receive the 
>>check
>>and I pay by credit card and my friend pays me with cash to cover his/her
>>part. I record the restaurant in the Food: Dining Out category in my 
>>credit
>>card account and then record that I received the cash in my Cash account 
>>and
>>classify it as a negative expense to the same category. However, when I 
>>view
>>the reports, only the positive expense shows up and it never subtracts the
>>negative one from the total.
>>
>>I suppose I could get around this problem by creating a liability account
>>for when such a transaction is needed, but it shouldn't have to be so
>>complicated. Any ideas?
>
> To show negative expenses in a report, when you customize, make
> sure the Details tab chooses AllTypes, rather than Payments. 

0
maaz1 (6)
5/26/2007 3:38:05 AM
Reply:

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