send tasks to outlook - microsoft.public.project

Hi, this option is still available in Microsoft Project 2002, 2003, 2007 and 2010 - how ever hidden. To show this feature, please perfom the following steps for Project previous to 2010: 1. Go to "Tools/Customize/Toolbars" 2. Switch to tab "Commands" 3. Select "All Commands" 4. Scroll to "ReminderSet" 5. Drop the toolbar button on a toolbar of your choice 6. Click "Close" For Microsoft Project 2010 take these steps: 1. Go to "File/Options/Quick Access Toolbar" 2. Under "Choose commands from" select "All Commands" 3. Scroll to "Set Reminder" and 4. Click "Add" 5. Click "OK" Now you can add a reminder in your local Outlook as task with reminder for selected Project tasks from you local MS Project. Best, Renke Linking Outlook and Notes with Project Server http://www.allocatus.com Project MVP Germany http://www.holert.com -- Renke Holert Project MVP Germany http://www.holert.com "Silene" <sileneev@hotmail.com> wrote in message news:32CD2E3E-322B-408B-8669-DFCFEAC9DE6F@microsoft.com... > I need to send reminders of tasks to my resource people. > I heard it is possible to send tasks to outlook. How can I do it? > > Txs > > Silene

Hi Silene, I'd like to add that with versions newer than Project 98 it's not possible to send these tasks directly to your resources out-of-the-box, how ever with Project Server that's possible. Depending on the version you can use the Outlook Add-in or the Exchange Server Integration. What's exact the scenario you prefer? Best, Renke Project MVP Germany http://www.holert.com "Renke Holert" <news@holert.com> wrote in message news:A9733C63-0E39-4A9E-BA37-B844D66B3BFE@microsoft.com... > Hi, > > this option is still available in Microsoft Project 2002, 2003, 2007 and > 2010 - > how ever hidden. To show this feature, please perfom > the following steps for Project previous to 2010: > > 1. Go to "Tools/Customize/Toolbars" > 2. Switch to tab "Commands" > 3. Select "All Commands" > 4. Scroll to "ReminderSet" > 5. Drop the toolbar button on a toolbar of your choice > 6. Click "Close" > > For Microsoft Project 2010 take these steps: > 1. Go to "File/Options/Quick Access Toolbar" > 2. Under "Choose commands from" select "All Commands" > 3. Scroll to "Set Reminder" and > 4. Click "Add" > 5. Click "OK" > > Now you can add a reminder in your local Outlook as task with reminder for > selected Project tasks from you local MS Project. > > Best, > Renke > > Linking Outlook and Notes with Project Server > http://www.allocatus.com > > Project MVP Germany > http://www.holert.com > > -- > Renke Holert > > Project MVP Germany > http://www.holert.com > > "Silene" <sileneev@hotmail.com> wrote in message > news:32CD2E3E-322B-408B-8669-DFCFEAC9DE6F@microsoft.com... >> I need to send reminders of tasks to my resource people. >> I heard it is possible to send tasks to outlook. How can I do it? >> >> Txs >> >> Silene >

On another note, every implementation I've been involved with that had email reminders, turned them off within a short period of time as the emails were treated as spam. Once you get more then one or two emails on a topic regularly, users tend to create rules to dump them to the delete folder or complain. So don't spend too much time or money on your solution! -- Rod Gill Microsoft MVP for Project - http://www.project-systems.co.nz Author of the only book on Project VBA, see: http://www.projectvbabook.com "Renke Holert" <news@holert.com> wrote in message news:3B385C2D-7357-48F0-AE03-B824404D5E90@microsoft.com... > Hi Silene, > > I'd like to add that with versions newer than Project 98 it's not possible > to send these tasks directly to your resources out-of-the-box, how ever > with Project Server that's possible. Depending on the version you can use > the Outlook Add-in or the Exchange Server Integration. What's exact the > scenario you prefer? > > Best, > Renke > > Project MVP Germany > http://www.holert.com > > "Renke Holert" <news@holert.com> wrote in message > news:A9733C63-0E39-4A9E-BA37-B844D66B3BFE@microsoft.com... >> Hi, >> >> this option is still available in Microsoft Project 2002, 2003, 2007 and >> 2010 - >> how ever hidden. To show this feature, please perfom >> the following steps for Project previous to 2010: >> >> 1. Go to "Tools/Customize/Toolbars" >> 2. Switch to tab "Commands" >> 3. Select "All Commands" >> 4. Scroll to "ReminderSet" >> 5. Drop the toolbar button on a toolbar of your choice >> 6. Click "Close" >> >> For Microsoft Project 2010 take these steps: >> 1. Go to "File/Options/Quick Access Toolbar" >> 2. Under "Choose commands from" select "All Commands" >> 3. Scroll to "Set Reminder" and >> 4. Click "Add" >> 5. Click "OK" >> >> Now you can add a reminder in your local Outlook as task with reminder >> for >> selected Project tasks from you local MS Project. >> >> Best, >> Renke >> >> Linking Outlook and Notes with Project Server >> http://www.allocatus.com >> >> Project MVP Germany >> http://www.holert.com >> >> -- >> Renke Holert >> >> Project MVP Germany >> http://www.holert.com >> >> "Silene" <sileneev@hotmail.com> wrote in message >> news:32CD2E3E-322B-408B-8669-DFCFEAC9DE6F@microsoft.com... >>> I need to send reminders of tasks to my resource people. >>> I heard it is possible to send tasks to outlook. How can I do it? >>> >>> Txs >>> >>> Silene >> > > __________ Information from ESET Smart Security, version of virus > signature database 5103 (20100510) __________ > > The message was checked by ESET Smart Security. > > http://www.eset.com > > > __________ Information from ESET Smart Security, version of virus signature database 5103 (20100510) __________ The message was checked by ESET Smart Security. http://www.eset.com

I brought the reminder icon into MS project but I still don't know how to send tasks from MS 2007 to the Outlook 2007. I don't have Project Server and I don't know how to use the Outlook Add-in. Txs, Silene "Renke Holert" <news@holert.com> wrote in message news:3B385C2D-7357-48F0-AE03-B824404D5E90@microsoft.com... > Hi Silene, > > I'd like to add that with versions newer than Project 98 it's not possible > to send these tasks directly to your resources out-of-the-box, how ever > with Project Server that's possible. Depending on the version you can use > the Outlook Add-in or the Exchange Server Integration. What's exact the > scenario you prefer? > > Best, > Renke > > Project MVP Germany > http://www.holert.com > > "Renke Holert" <news@holert.com> wrote in message > news:A9733C63-0E39-4A9E-BA37-B844D66B3BFE@microsoft.com... >> Hi, >> >> this option is still available in Microsoft Project 2002, 2003, 2007 and >> 2010 - >> how ever hidden. To show this feature, please perfom >> the following steps for Project previous to 2010: >> >> 1. Go to "Tools/Customize/Toolbars" >> 2. Switch to tab "Commands" >> 3. Select "All Commands" >> 4. Scroll to "ReminderSet" >> 5. Drop the toolbar button on a toolbar of your choice >> 6. Click "Close" >> >> For Microsoft Project 2010 take these steps: >> 1. Go to "File/Options/Quick Access Toolbar" >> 2. Under "Choose commands from" select "All Commands" >> 3. Scroll to "Set Reminder" and >> 4. Click "Add" >> 5. Click "OK" >> >> Now you can add a reminder in your local Outlook as task with reminder >> for >> selected Project tasks from you local MS Project. >> >> Best, >> Renke >> >> Linking Outlook and Notes with Project Server >> http://www.allocatus.com >> >> Project MVP Germany >> http://www.holert.com >> >> -- >> Renke Holert >> >> Project MVP Germany >> http://www.holert.com >> >> "Silene" <sileneev@hotmail.com> wrote in message >> news:32CD2E3E-322B-408B-8669-DFCFEAC9DE6F@microsoft.com... >>> I need to send reminders of tasks to my resource people. >>> I heard it is possible to send tasks to outlook. How can I do it? >>> >>> Txs >>> >>> Silene >>

Silene, My experience is as with Rod. A noticeable number of people often ask for such functionality; then when provided it they abandon. It's been years since I've had to deal with this. Via Google "project tasks to outlook" I found for you http://office.microsoft.com/en-us/project/HA010842281033.aspx This document refers to Project 2003 which my recollection is the last version of Project for which this was provided. Project is best a tool to compute project schedule/costs and provide a framework for project governance and reporting. It's not designed for task management and attempts to make it be are usually not successful. --rms www.rmschneider.com On 12/05/10 08:44, Silene wrote: > I brought the reminder icon into MS project but I still don't know how > to send tasks from MS 2007 to the Outlook 2007. > I don't have Project Server and I don't know how to use the Outlook Add-in. > > Txs, > Silene > > "Renke Holert" <news@holert.com> wrote in message > news:3B385C2D-7357-48F0-AE03-B824404D5E90@microsoft.com... >> Hi Silene, >> >> I'd like to add that with versions newer than Project 98 it's not >> possible to send these tasks directly to your resources >> out-of-the-box, how ever with Project Server that's possible. >> Depending on the version you can use the Outlook Add-in or the >> Exchange Server Integration. What's exact the scenario you prefer? >> >> Best, >> Renke >> >> Project MVP Germany >> http://www.holert.com >> >> "Renke Holert" <news@holert.com> wrote in message >> news:A9733C63-0E39-4A9E-BA37-B844D66B3BFE@microsoft.com... >>> Hi, >>> >>> this option is still available in Microsoft Project 2002, 2003, 2007 and >>> 2010 - >>> how ever hidden. To show this feature, please perfom >>> the following steps for Project previous to 2010: >>> >>> 1. Go to "Tools/Customize/Toolbars" >>> 2. Switch to tab "Commands" >>> 3. Select "All Commands" >>> 4. Scroll to "ReminderSet" >>> 5. Drop the toolbar button on a toolbar of your choice >>> 6. Click "Close" >>> >>> For Microsoft Project 2010 take these steps: >>> 1. Go to "File/Options/Quick Access Toolbar" >>> 2. Under "Choose commands from" select "All Commands" >>> 3. Scroll to "Set Reminder" and >>> 4. Click "Add" >>> 5. Click "OK" >>> >>> Now you can add a reminder in your local Outlook as task with >>> reminder for >>> selected Project tasks from you local MS Project. >>> >>> Best, >>> Renke >>> >>> Linking Outlook and Notes with Project Server >>> http://www.allocatus.com >>> >>> Project MVP Germany >>> http://www.holert.com >>> >>> -- >>> Renke Holert >>> >>> Project MVP Germany >>> http://www.holert.com >>> >>> "Silene" <sileneev@hotmail.com> wrote in message >>> news:32CD2E3E-322B-408B-8669-DFCFEAC9DE6F@microsoft.com... >>>> I need to send reminders of tasks to my resource people. >>>> I heard it is possible to send tasks to outlook. How can I do it? >>>> >>>> Txs >>>> >>>> Silene >>>

On second glance, this URL seems to refer to Project Server, which you say you don't have. I guess just read carefully and experiment to see if it can work without Server. --rms www.rmschneider.com On 12/05/10 08:58, Rob Schneider wrote: > Silene, > > My experience is as with Rod. A noticeable number of people often ask > for such functionality; then when provided it they abandon. It's been > years since I've had to deal with this. > > Via Google "project tasks to outlook" I found for you > http://office.microsoft.com/en-us/project/HA010842281033.aspx > > This document refers to Project 2003 which my recollection is the last > version of Project for which this was provided. > > Project is best a tool to compute project schedule/costs and provide a > framework for project governance and reporting. It's not designed for > task management and attempts to make it be are usually not successful. > > > --rms > > www.rmschneider.com > > > > > On 12/05/10 08:44, Silene wrote: >> I brought the reminder icon into MS project but I still don't know how >> to send tasks from MS 2007 to the Outlook 2007. >> I don't have Project Server and I don't know how to use the Outlook >> Add-in. >> >> Txs, >> Silene >> >> "Renke Holert" <news@holert.com> wrote in message >> news:3B385C2D-7357-48F0-AE03-B824404D5E90@microsoft.com... >>> Hi Silene, >>> >>> I'd like to add that with versions newer than Project 98 it's not >>> possible to send these tasks directly to your resources >>> out-of-the-box, how ever with Project Server that's possible. >>> Depending on the version you can use the Outlook Add-in or the >>> Exchange Server Integration. What's exact the scenario you prefer? >>> >>> Best, >>> Renke >>> >>> Project MVP Germany >>> http://www.holert.com >>> >>> "Renke Holert" <news@holert.com> wrote in message >>> news:A9733C63-0E39-4A9E-BA37-B844D66B3BFE@microsoft.com... >>>> Hi, >>>> >>>> this option is still available in Microsoft Project 2002, 2003, 2007 >>>> and >>>> 2010 - >>>> how ever hidden. To show this feature, please perfom >>>> the following steps for Project previous to 2010: >>>> >>>> 1. Go to "Tools/Customize/Toolbars" >>>> 2. Switch to tab "Commands" >>>> 3. Select "All Commands" >>>> 4. Scroll to "ReminderSet" >>>> 5. Drop the toolbar button on a toolbar of your choice >>>> 6. Click "Close" >>>> >>>> For Microsoft Project 2010 take these steps: >>>> 1. Go to "File/Options/Quick Access Toolbar" >>>> 2. Under "Choose commands from" select "All Commands" >>>> 3. Scroll to "Set Reminder" and >>>> 4. Click "Add" >>>> 5. Click "OK" >>>> >>>> Now you can add a reminder in your local Outlook as task with >>>> reminder for >>>> selected Project tasks from you local MS Project. >>>> >>>> Best, >>>> Renke >>>> >>>> Linking Outlook and Notes with Project Server >>>> http://www.allocatus.com >>>> >>>> Project MVP Germany >>>> http://www.holert.com >>>> >>>> -- >>>> Renke Holert >>>> >>>> Project MVP Germany >>>> http://www.holert.com >>>> >>>> "Silene" <sileneev@hotmail.com> wrote in message >>>> news:32CD2E3E-322B-408B-8669-DFCFEAC9DE6F@microsoft.com... >>>>> I need to send reminders of tasks to my resource people. >>>>> I heard it is possible to send tasks to outlook. How can I do it? >>>>> >>>>> Txs >>>>> >>>>> Silene >>>>

Hello Silene, To use the set reminder in Project 2007: - ensure the resource assigned to the task has an email address. Double click the resource's name and enter an email address for each resource. - select the task and click the Set Reminder button. - Look at the task list and the "To-Do bar" to see the reminders. I hope this helps. Let us know how you get along. Julie Project MVP Visit http://project.mvps.org/ for the FAQs and additional information about Microsoft Project On 5/12/2010 3:44 AM, Silene wrote: > I brought the reminder icon into MS project but I still don't know how > to send tasks from MS 2007 to the Outlook 2007. > I don't have Project Server and I don't know how to use the Outlook Add-in. > > Txs, > Silene > > "Renke Holert" <news@holert.com> wrote in message > news:3B385C2D-7357-48F0-AE03-B824404D5E90@microsoft.com... >> Hi Silene, >> >> I'd like to add that with versions newer than Project 98 it's not >> possible to send these tasks directly to your resources >> out-of-the-box, how ever with Project Server that's possible. >> Depending on the version you can use the Outlook Add-in or the >> Exchange Server Integration. What's exact the scenario you prefer? >> >> Best, >> Renke >> >> Project MVP Germany >> http://www.holert.com >> >> "Renke Holert" <news@holert.com> wrote in message >> news:A9733C63-0E39-4A9E-BA37-B844D66B3BFE@microsoft.com... >>> Hi, >>> >>> this option is still available in Microsoft Project 2002, 2003, 2007 and >>> 2010 - >>> how ever hidden. To show this feature, please perfom >>> the following steps for Project previous to 2010: >>> >>> 1. Go to "Tools/Customize/Toolbars" >>> 2. Switch to tab "Commands" >>> 3. Select "All Commands" >>> 4. Scroll to "ReminderSet" >>> 5. Drop the toolbar button on a toolbar of your choice >>> 6. Click "Close" >>> >>> For Microsoft Project 2010 take these steps: >>> 1. Go to "File/Options/Quick Access Toolbar" >>> 2. Under "Choose commands from" select "All Commands" >>> 3. Scroll to "Set Reminder" and >>> 4. Click "Add" >>> 5. Click "OK" >>> >>> Now you can add a reminder in your local Outlook as task with >>> reminder for >>> selected Project tasks from you local MS Project. >>> >>> Best, >>> Renke >>> >>> Linking Outlook and Notes with Project Server >>> http://www.allocatus.com >>> >>> Project MVP Germany >>> http://www.holert.com >>> >>> -- >>> Renke Holert >>> >>> Project MVP Germany >>> http://www.holert.com >>> >>> "Silene" <sileneev@hotmail.com> wrote in message >>> news:32CD2E3E-322B-408B-8669-DFCFEAC9DE6F@microsoft.com... >>>> I need to send reminders of tasks to my resource people. >>>> I heard it is possible to send tasks to outlook. How can I do it? >>>> >>>> Txs >>>> >>>> Silene >>>

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