Recurring Task Problem - microsoft.public.project

I've set up a recurring Task in Project to reflect our daily sync meeting, 1 hour a day for 4 months. The pertinent details are below: Duration: 1hr Recurrence Pattern: Daily, Every 1 workday Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10 Calendar: Standard, Scheduling ignores resource calendars The problem is that each person invited to this morning meeting is now assigned 689h of Work time from this task alone. On the advice of another person on this board, I set each meeting to Fixed Duration of 1hr each, but this had no effect on the 689 hours. Can anyone tell me what I'm doing wrong?

Nothing is "wrong" here. Setting a Task to Fixed Duration does absolutely nothing, by design and intent! Until, that is, you edit Work or Units when Fixed Duration means the duration will remain unchanged and the remaining value (work or units) will get re-calculated. Question: Do you want to include the hours of work for this meeting in your work budget for your project? If you have resource rates, should the cost for the meetings be included? If yes, then keep these hours. If no then remove the resources from the meetings, but reduce the Max units (resource sheet) to account for the fact the resources have 1h less per day to work on the project. -- Rod Gill Microsoft MVP for Project - http://www.project-systems.co.nz Author of the only book on Project VBA, see: http://www.projectvbabook.com "IHI" <IHI@discussions.microsoft.com> wrote in message news:BE17FD12-E208-478B-AEE4-A9773F7F4828@microsoft.com... > I've set up a recurring Task in Project to reflect our daily sync meeting, > 1 > hour a day for 4 months. The pertinent details are below: > > Duration: 1hr > Recurrence Pattern: Daily, Every 1 workday > Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10 > Calendar: Standard, Scheduling ignores resource calendars > > The problem is that each person invited to this morning meeting is now > assigned 689h of Work time from this task alone. On the advice of another > person on this board, I set each meeting to Fixed Duration of 1hr each, > but > this had no effect on the 689 hours. Can anyone tell me what I'm doing > wrong? > > __________ Information from ESET Smart Security, version of virus > signature database 4829 (20100202) __________ > > The message was checked by ESET Smart Security. > > http://www.eset.com > > > __________ Information from ESET Smart Security, version of virus signature database 4829 (20100202) __________ The message was checked by ESET Smart Security. http://www.eset.com

IHI -- Double-click the recurring task in your project to display the Recurring Task Information dialog. In the dialog, select the Calendar pick list and select the None value, and click the OK button. You do not need to select a Calendar value for this Recurring Task since Microsoft Project automatically scheduled the task using the Project Calendar (specified in Project - Project Information). If you apply the Resource Usage view, you should now see that there are only 87 hours of Work assigned to each resource for this Recurring Task. Do you? Let us know. -- Dale A. Howard [MVP] VP of Educational Services msProjectExperts http://www.msprojectexperts.com http://www.projectserverexperts.com "We write the books on Project Server" "IHI" <IHI@discussions.microsoft.com> wrote in message news:BE17FD12-E208-478B-AEE4-A9773F7F4828@microsoft.com... > I've set up a recurring Task in Project to reflect our daily sync meeting, > 1 > hour a day for 4 months. The pertinent details are below: > > Duration: 1hr > Recurrence Pattern: Daily, Every 1 workday > Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10 > Calendar: Standard, Scheduling ignores resource calendars > > The problem is that each person invited to this morning meeting is now > assigned 689h of Work time from this task alone. On the advice of another > person on this board, I set each meeting to Fixed Duration of 1hr each, > but > this had no effect on the 689 hours. Can anyone tell me what I'm doing > wrong?

Unfortunately, it didn't. Each resource still has 689 hours assigned to them from this task. "Dale Howard [MVP]" wrote: > IHI -- > > Double-click the recurring task in your project to display the Recurring > Task Information dialog. In the dialog, select the Calendar pick list and > select the None value, and click the OK button. You do not need to select a > Calendar value for this Recurring Task since Microsoft Project automatically > scheduled the task using the Project Calendar (specified in Project - > Project Information). If you apply the Resource Usage view, you should now > see that there are only 87 hours of Work assigned to each resource for this > Recurring Task. Do you? Let us know. > > -- > Dale A. Howard [MVP] > VP of Educational Services > msProjectExperts > http://www.msprojectexperts.com > http://www.projectserverexperts.com > "We write the books on Project Server"

I do want to include the hours of work for the meeting in my work budget for the project. I'm not tracking resource rates, but I would still like the hour per day reflected in the resource charts. The problem is not the fact that hours for the meeting are shown, it's that there are far too many. 1 hour per day for four months should be roughly 90 hours. Project is assigning eight hours per day, every work day, for four months to each resource based off of this one recurring task. I could reduce the Max Units by one hour per day, but wouldn't that throw off the work units of every other Task these resources are assigned to? "Rod Gill" wrote: > Nothing is "wrong" here. Setting a Task to Fixed Duration does absolutely > nothing, by design and intent! Until, that is, you edit Work or Units when > Fixed Duration means the duration will remain unchanged and the remaining > value (work or units) will get re-calculated. > > Question: Do you want to include the hours of work for this meeting in your > work budget for your project? If you have resource rates, should the cost > for the meetings be included? > > If yes, then keep these hours. If no then remove the resources from the > meetings, but reduce the Max units (resource sheet) to account for the fact > the resources have 1h less per day to work on the project. > > -- > > Rod Gill > Microsoft MVP for Project - http://www.project-systems.co.nz > > Author of the only book on Project VBA, see: http://www.projectvbabook.com

IHI -- Precisely where in Microsoft Project do you see this number of hours assigned to each resource? Let us know and we will try to help. -- Dale A. Howard [MVP] VP of Educational Services msProjectExperts http://www.msprojectexperts.com http://www.projectserverexperts.com "We write the books on Project Server" "IHI" <IHI@discussions.microsoft.com> wrote in message news:92470697-0036-402D-9796-C54A28793143@microsoft.com... > Unfortunately, it didn't. Each resource still has 689 hours assigned to > them > from this task. > > > "Dale Howard [MVP]" wrote: > >> IHI -- >> >> Double-click the recurring task in your project to display the Recurring >> Task Information dialog. In the dialog, select the Calendar pick list >> and >> select the None value, and click the OK button. You do not need to >> select a >> Calendar value for this Recurring Task since Microsoft Project >> automatically >> scheduled the task using the Project Calendar (specified in Project - >> Project Information). If you apply the Resource Usage view, you should >> now >> see that there are only 87 hours of Work assigned to each resource for >> this >> Recurring Task. Do you? Let us know. >> >> -- >> Dale A. Howard [MVP] >> VP of Educational Services >> msProjectExperts >> http://www.msprojectexperts.com >> http://www.projectserverexperts.com >> "We write the books on Project Server" >

I'm not sure the exact name of this screen, but when you select Window > Split from the top menu with this recurring task highlighted, each resource has 689h assigned to them. The 689h also appears associated with this Task in the Resource Usage screen, as well as the Task Usage screen, showing 8h per day of work associated with this Task. "Dale Howard [MVP]" wrote: > IHI -- > > Precisely where in Microsoft Project do you see this number of hours > assigned to each resource? Let us know and we will try to help. > > -- > Dale A. Howard [MVP] > VP of Educational Services > msProjectExperts > http://www.msprojectexperts.com > http://www.projectserverexperts.com > "We write the books on Project Server"

Hi, What if you invite the people to EACH individual meeting instead of the recurring task? -- Jan De Messemaeker Microsoft Project Most Valuable Professional +32 495 300 620 For availabliy check: http://users.online.be/prom-ade/Calendar.pdf "IHI" <IHI@discussions.microsoft.com> wrote in message news:BE17FD12-E208-478B-AEE4-A9773F7F4828@microsoft.com... > I've set up a recurring Task in Project to reflect our daily sync meeting, > 1 > hour a day for 4 months. The pertinent details are below: > > Duration: 1hr > Recurrence Pattern: Daily, Every 1 workday > Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10 > Calendar: Standard, Scheduling ignores resource calendars > > The problem is that each person invited to this morning meeting is now > assigned 689h of Work time from this task alone. On the advice of another > person on this board, I set each meeting to Fixed Duration of 1hr each, > but > this had no effect on the 689 hours. Can anyone tell me what I'm doing > wrong?

You are confusing Hours of Work and Hours of Duration. The rolled-up recurring task for a 1 hour per day daily meeting extending over 4 months does indeed have a summary duration of ~680 hours, the total potential working time in the calendar between the start of the first meeting and the end of the last meeting. But the work of a resource assigned to it is only ~80 man-hours, the time actually in the meetings. You should see about 80 hours per resource in the Work tabel in the REsource sheet, the task usage vew, or the resource usage view. -- Steve House MS Project Trainer & Consultant "IHI" <IHI@discussions.microsoft.com> wrote in message news:92470697-0036-402D-9796-C54A28793143@microsoft.com... > Unfortunately, it didn't. Each resource still has 689 hours assigned to > them > from this task. > > > "Dale Howard [MVP]" wrote: > >> IHI -- >> >> Double-click the recurring task in your project to display the Recurring >> Task Information dialog. In the dialog, select the Calendar pick list >> and >> select the None value, and click the OK button. You do not need to >> select a >> Calendar value for this Recurring Task since Microsoft Project >> automatically >> scheduled the task using the Project Calendar (specified in Project - >> Project Information). If you apply the Resource Usage view, you should >> now >> see that there are only 87 hours of Work assigned to each resource for >> this >> Recurring Task. Do you? Let us know. >> >> -- >> Dale A. Howard [MVP] >> VP of Educational Services >> msProjectExperts >> http://www.msprojectexperts.com >> http://www.projectserverexperts.com >> "We write the books on Project Server" >

All due respect, but that's not the case. Each individual resource is showing 689h assigned to them from this one task. It shows up under their names in the resource sheet, the task usage vew and the resource usage view. If there's a way to send you a screenshot, let me know and I'll show you. "Steve House" wrote: > You are confusing Hours of Work and Hours of Duration. The rolled-up > recurring task for a 1 hour per day daily meeting extending over 4 months > does indeed have a summary duration of ~680 hours, the total potential > working time in the calendar between the start of the first meeting and the > end of the last meeting. But the work of a resource assigned to it is only > ~80 man-hours, the time actually in the meetings. You should see about 80 > hours per resource in the Work tabel in the REsource sheet, the task usage > vew, or the resource usage view. > > > -- > Steve House > MS Project Trainer & Consultant

That does seem to solve the problem of having 689 hours assigned to each resource, but now there are 87 individual tasks showing up in my Resources Usage sheet (Daily Meeting 1, Daily Meeting 2, Daily Meeting 3, etc., etc.) It's messy, to say the least. There's really no way to aggregate these meetings? "Jan De Messemaeker" wrote: > Hi, > > What if you invite the people to EACH individual meeting instead of the > recurring task? > > -- > Jan De Messemaeker > Microsoft Project Most Valuable Professional > +32 495 300 620 > For availabliy check: > http://users.online.be/prom-ade/Calendar.pdf > "IHI" <IHI@discussions.microsoft.com> wrote in message > news:BE17FD12-E208-478B-AEE4-A9773F7F4828@microsoft.com... > > I've set up a recurring Task in Project to reflect our daily sync meeting, > > 1 > > hour a day for 4 months. The pertinent details are below: > > > > Duration: 1hr > > Recurrence Pattern: Daily, Every 1 workday > > Range of Recurrence: Start: Thu 1/7/10, End by: Fri 5/7/10 > > Calendar: Standard, Scheduling ignores resource calendars > > > > The problem is that each person invited to this morning meeting is now > > assigned 689h of Work time from this task alone. On the advice of another > > person on this board, I set each meeting to Fixed Duration of 1hr each, > > but > > this had no effect on the 689 hours. Can anyone tell me what I'm doing > > wrong? > > . >

I believe you, but I did a little test in Project 2007. Created new project, starting 01 Feb. All setting on the defaults, Project Calendar is the default 8-5, M-F Standard calendar. The only task in the project is a recurring task of a 1-hour meeting on each workday, ending 31 May. Resource Joe, assigned to the rolled up task, assignment propagates to the individual meetings. Rolled up task shows a duration of 85.13 days. Reformatting the duration to hours yields a duration of 681 hours. Switching to either resource or task usage view shows a work value of 86 hours. Where does what you did and what I did differ? (When you created the meeting task in your project, did you change the duration in the recurring task dialog box to "1H" or did you accidently leave it at the default "1D"? Leaving it at 1D would give you the work value you report you're getting.) -- Steve House MS Project Trainer & Consultant "IHI" <IHI@discussions.microsoft.com> wrote in message news:4F5FDFDC-012A-436B-B8DE-45C0766E5E6E@microsoft.com... > All due respect, but that's not the case. Each individual resource is > showing 689h assigned to them from this one task. It shows up under their > names in the resource sheet, the task usage > vew and the resource usage view. If there's a way to send you a > screenshot, > let me know and I'll show you. > > "Steve House" wrote: > >> You are confusing Hours of Work and Hours of Duration. The rolled-up >> recurring task for a 1 hour per day daily meeting extending over 4 >> months >> does indeed have a summary duration of ~680 hours, the total potential >> working time in the calendar between the start of the first meeting and >> the >> end of the last meeting. But the work of a resource assigned to it is >> only >> ~80 man-hours, the time actually in the meetings. You should see about >> 80 >> hours per resource in the Work tabel in the REsource sheet, the task >> usage >> vew, or the resource usage view. >> >> >> -- >> Steve House >> MS Project Trainer & Consultant >

Expand the Recurring Task to see all sub-tasks. Each of these needs a 1h duration with Resources at 100%. -- Rod Gill Microsoft MVP for Project - http://www.project-systems.co.nz Author of the only book on Project VBA, see: http://www.projectvbabook.com "IHI" <IHI@discussions.microsoft.com> wrote in message news:3AD169FD-CEA3-43D0-85FC-1A33B6699638@microsoft.com... > I do want to include the hours of work for the meeting in my work budget > for > the project. I'm not tracking resource rates, but I would still like the > hour per day reflected in the resource charts. > > The problem is not the fact that hours for the meeting are shown, it's > that > there are far too many. 1 hour per day for four months should be roughly > 90 > hours. Project is assigning eight hours per day, every work day, for four > months to each resource based off of this one recurring task. I could > reduce > the Max Units by one hour per day, but wouldn't that throw off the work > units > of every other Task these resources are assigned to? > > > "Rod Gill" wrote: > >> Nothing is "wrong" here. Setting a Task to Fixed Duration does absolutely >> nothing, by design and intent! Until, that is, you edit Work or Units >> when >> Fixed Duration means the duration will remain unchanged and the remaining >> value (work or units) will get re-calculated. >> >> Question: Do you want to include the hours of work for this meeting in >> your >> work budget for your project? If you have resource rates, should the cost >> for the meetings be included? >> >> If yes, then keep these hours. If no then remove the resources from the >> meetings, but reduce the Max units (resource sheet) to account for the >> fact >> the resources have 1h less per day to work on the project. >> >> -- >> >> Rod Gill >> Microsoft MVP for Project - http://www.project-systems.co.nz >> >> Author of the only book on Project VBA, see: >> http://www.projectvbabook.com > > > __________ Information from ESET Smart Security, version of virus > signature database 4829 (20100202) __________ > > The message was checked by ESET Smart Security. > > http://www.eset.com > > > __________ Information from ESET Smart Security, version of virus signature database 4829 (20100202) __________ The message was checked by ESET Smart Security. http://www.eset.com

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8/16/2012 2:12:30 AM