exception - working day - microsoft.public.project

Hello Silene, You'll need to change each resource's calendar. Double click on the resource's name in the Resource Sheet. Click the Working Time button and make the date working time. If you are recording actual work in a time-phased view (Task Usage or Resource Usage), you can also just record the actual work on the weekend without having to alter the calendar. I hope this helps. Let us know how you get along. Julie Project MVP Visit http://project.mvps.org/ for the FAQs and additional information about Microsoft Project On 6/2/2010 6:51 AM, Silene wrote: > How to I make a one specific nonworking day a working day (e.g.: 2 > resources had to work last weekend), how to make these 2 days working > days for these 2 resources only. > > Txs, > > Silene

Sorry Julie, I have MS 2007, where is the working time button. I only see Change working time and then work weeks to change the settings that it doesn't work only for one specific day!? The second option I didn't understand at all. I can see the working hours of the resource (it is what you call recording actual work?) but I cant edit at all on this view. Txs "JulieS" <JulieS@discussions.microsoft.com> wrote in message news:#$uD$LkALHA.3608@TK2MSFTNGP05.phx.gbl... > Hello Silene, > You'll need to change each resource's calendar. Double click on the > resource's name in the Resource Sheet. Click the Working Time button and > make the date working time. > > If you are recording actual work in a time-phased view (Task Usage or > Resource Usage), you can also just record the actual work on the weekend > without having to alter the calendar. > > I hope this helps. Let us know how you get along. > > Julie > Project MVP > > Visit http://project.mvps.org/ for the FAQs and additional > information about Microsoft Project > > On 6/2/2010 6:51 AM, Silene wrote: >> How to I make a one specific nonworking day a working day (e.g.: 2 >> resources had to work last weekend), how to make these 2 days working >> days for these 2 resources only. >> >> Txs, >> >> Silene

Don't apologize, Silene -- you're on the right track. Double click on the resource's name to show the Resource Information dialog. Click the "Change Working time" button to show the resource's calendar. Click the day(s) in the calendar you wish to change. Click the Exceptions tab and supply a name for the exception. Press the tab key and the selected dates should automatically fill in under Start and Finish. Click the details button to open the details window. Choose the "Working time" button and enter the working time in the grid if the default working time is incorrect. Click OK to close the Details window. Click OK to close the Change Working time. My second suggestion was to use the Task Usage or Resource Usage view. Right click in the time-scaled (right hand side) portion of the view and select "Actual Work" from the shortcut menu. You can then record Actual Work on the assignment line for the resource or task on any day the work occurred. I hope this helps. Let us know how you get along. Julie Project MVP Visit http://project.mvps.org/ for the FAQs and additional information about Microsoft Project On 6/3/2010 3:34 AM, Silene wrote: > Sorry Julie, I have MS 2007, where is the working time button. I only > see Change working time and then work weeks to change the settings that > it doesn't work only for one specific day!? > > The second option I didn't understand at all. I can see the working > hours of the resource (it is what you call recording actual work?) but I > cant edit at all on this view. > > Txs > > "JulieS" <JulieS@discussions.microsoft.com> wrote in message > news:#$uD$LkALHA.3608@TK2MSFTNGP05.phx.gbl... >> Hello Silene, >> You'll need to change each resource's calendar. Double click on the >> resource's name in the Resource Sheet. Click the Working Time button >> and make the date working time. >> >> If you are recording actual work in a time-phased view (Task Usage or >> Resource Usage), you can also just record the actual work on the >> weekend without having to alter the calendar. >> >> I hope this helps. Let us know how you get along. >> >> Julie >> Project MVP >> >> Visit http://project.mvps.org/ for the FAQs and additional >> information about Microsoft Project >> >> On 6/2/2010 6:51 AM, Silene wrote: >>> How to I make a one specific nonworking day a working day (e.g.: 2 >>> resources had to work last weekend), how to make these 2 days working >>> days for these 2 resources only. >>> >>> Txs, >>> >>> Silene >

I really was in the right track. My mistake was not to go to details after the exceptions tab. Both options worked. Txs a lot. But what I didn't say in the beginning is, the resources are in an global salary, they don't get paid for extra work but we want to show the hours worked! Where do I cancel the rate for these 2 days or I have to work differently? Can you help me on that?!! "JulieS" <JulieS@discussions.microsoft.com> wrote in message news:eOnvZGwALHA.1764@TK2MSFTNGP04.phx.gbl... > Don't apologize, Silene -- you're on the right track. Double click on the > resource's name to show the Resource Information dialog. Click the "Change > Working time" button to show the resource's calendar. Click the day(s) in > the calendar you wish to change. Click the Exceptions tab and supply a > name for the exception. Press the tab key and the selected dates should > automatically fill in under Start and Finish. Click the details button to > open the details window. Choose the "Working time" button and enter the > working time in the grid if the default working time is incorrect. Click > OK to close the Details window. Click OK to close the Change Working time. > > My second suggestion was to use the Task Usage or Resource Usage view. > Right click in the time-scaled (right hand side) portion of the view and > select "Actual Work" from the shortcut menu. You can then record Actual > Work on the assignment line for the resource or task on any day the work > occurred. > > I hope this helps. Let us know how you get along. > > Julie > Project MVP > > Visit http://project.mvps.org/ for the FAQs and additional > information about Microsoft Project > > On 6/3/2010 3:34 AM, Silene wrote: >> Sorry Julie, I have MS 2007, where is the working time button. I only >> see Change working time and then work weeks to change the settings that >> it doesn't work only for one specific day!? >> >> The second option I didn't understand at all. I can see the working >> hours of the resource (it is what you call recording actual work?) but I >> cant edit at all on this view. >> >> Txs >> >> "JulieS" <JulieS@discussions.microsoft.com> wrote in message >> news:#$uD$LkALHA.3608@TK2MSFTNGP05.phx.gbl... >>> Hello Silene, >>> You'll need to change each resource's calendar. Double click on the >>> resource's name in the Resource Sheet. Click the Working Time button >>> and make the date working time. >>> >>> If you are recording actual work in a time-phased view (Task Usage or >>> Resource Usage), you can also just record the actual work on the >>> weekend without having to alter the calendar. >>> >>> I hope this helps. Let us know how you get along. >>> >>> Julie >>> Project MVP >>> >>> Visit http://project.mvps.org/ for the FAQs and additional >>> information about Microsoft Project >>> >>> On 6/2/2010 6:51 AM, Silene wrote: >>>> How to I make a one specific nonworking day a working day (e.g.: 2 >>>> resources had to work last weekend), how to make these 2 days working >>>> days for these 2 resources only. >>>> >>>> Txs, >>>> >>>> Silene >>

Hi Silene, I'm pleased to hear that you were able to get the schedule where you need it. I understand that your resources are not getting "paid" for extra work. In most circumstances, we do not attempt to match payroll against project costs. However, you can achieve a zero rate against specific assignments by using a different Cost Rate Table. By default, the resource costs are in cost rate table A and that is the default rate table used for assignments. Display the Task Usage view and add the Cost Rate Table field. On the Sunday task, set the Cost Rate Table to "B". Assuming the B rate table doesn't have values, your cost should go to zero. I hope this helps. Let us know how you get along. Julie Project MVP Visit http://project.mvps.org/ for the FAQs and additional information about Microsoft Project On 6/6/2010 8:06 AM, Silene wrote: > I really was in the right track. My mistake was not to go to details > after the exceptions tab. > Both options worked. Txs a lot. But what I didn't say in the beginning > is, the resources are in an global salary, they don't get paid for extra > work but we want to show the hours worked! Where do I cancel the rate > for these 2 days or I have to work differently? > Can you help me on that?!! > > "JulieS" <JulieS@discussions.microsoft.com> wrote in message > news:eOnvZGwALHA.1764@TK2MSFTNGP04.phx.gbl... >> Don't apologize, Silene -- you're on the right track. Double click on >> the resource's name to show the Resource Information dialog. Click the >> "Change Working time" button to show the resource's calendar. Click >> the day(s) in the calendar you wish to change. Click the Exceptions >> tab and supply a name for the exception. Press the tab key and the >> selected dates should automatically fill in under Start and Finish. >> Click the details button to open the details window. Choose the >> "Working time" button and enter the working time in the grid if the >> default working time is incorrect. Click OK to close the Details >> window. Click OK to close the Change Working time. >> >> My second suggestion was to use the Task Usage or Resource Usage view. >> Right click in the time-scaled (right hand side) portion of the view >> and select "Actual Work" from the shortcut menu. You can then record >> Actual Work on the assignment line for the resource or task on any day >> the work occurred. >> >> I hope this helps. Let us know how you get along. >> >> Julie >> Project MVP >> >> Visit http://project.mvps.org/ for the FAQs and additional >> information about Microsoft Project >> >> On 6/3/2010 3:34 AM, Silene wrote: >>> Sorry Julie, I have MS 2007, where is the working time button. I only >>> see Change working time and then work weeks to change the settings that >>> it doesn't work only for one specific day!? >>> >>> The second option I didn't understand at all. I can see the working >>> hours of the resource (it is what you call recording actual work?) but I >>> cant edit at all on this view. >>> >>> Txs >>> >>> "JulieS" <JulieS@discussions.microsoft.com> wrote in message >>> news:#$uD$LkALHA.3608@TK2MSFTNGP05.phx.gbl... >>>> Hello Silene, >>>> You'll need to change each resource's calendar. Double click on the >>>> resource's name in the Resource Sheet. Click the Working Time button >>>> and make the date working time. >>>> >>>> If you are recording actual work in a time-phased view (Task Usage or >>>> Resource Usage), you can also just record the actual work on the >>>> weekend without having to alter the calendar. >>>> >>>> I hope this helps. Let us know how you get along. >>>> >>>> Julie >>>> Project MVP >>>> >>>> Visit http://project.mvps.org/ for the FAQs and additional >>>> information about Microsoft Project >>>> >>>> On 6/2/2010 6:51 AM, Silene wrote: >>>>> How to I make a one specific nonworking day a working day (e.g.: 2 >>>>> resources had to work last weekend), how to make these 2 days working >>>>> days for these 2 resources only. >>>>> >>>>> Txs, >>>>> >>>>> Silene >>>

The costs that Project is tracking are simply salary accounting. The fact that your resources are not being paid extra over their base salary for those 2 days worth of work does not mean you're getting those days for 'free' as far as the project budget is concerned. Assume the resources are exempt (ie, don't earn overtime) and get a salary of $50000 per year. That works out to about $25 per hour. An hour of their time is worth $25 to the project budget regardless of whether it's during their regular workday or at some other time (evening, weekend, regular day off, etc). While you're not paying them an extra $25 for the hour's work, for example, the economic cost to the firm is still $25 since there is a lost opportunity due to their working on your project when they could be working on something else productive during that time. Even though there's no increased payroll cost, the $25 cost of the lost opportunity is as real a cost as if you actually gave them an extra cheque. Never forget that Project is not an accounting application and does not do cash accounting. -- Steve House MS Project Trainer & Consultant wrote in message news:B852B50D-C66D-4170-A263-E38C1FAA1B75@microsoft.com... >I really was in the right track. My mistake was not to go to details after >the exceptions tab. > Both options worked. Txs a lot. But what I didn't say in the beginning is, > the resources are in an global salary, they don't get paid for extra work > but we want to show the hours worked! Where do I cancel the rate for these > 2 days or I have to work differently?{�$}y you help me on that?!! > > "JulieS" <JulieS@discussions.microsoft.com> wrote in message > news:eOnvZGwALHA.1764@TK2MSFTNGP04.phx.gbl... >> Don't apologize, Silene -- you're on the right track. Double click on >> the resource's name to show the Resource Information dialog. Click the >> "Change Working time" button to show the resource's calendar. Click the >> day(s) in the calendar you wish to change. Click the Exceptions tab and >> supply a name for the exception. Press the tab key and the >> selec$}�4{dates should automatically fill in under Start and >> Finish. Click the details button to open the details window. Choose the >> "Working time" button and enter the working time in the grid if the >> default working time is incorrect. Click OK to close the Details window. >> Click OK to close the Change Working time. >> >> My second suggestion was to use the Task Usage or Resource Usage view. >> Right click in the time-scaled (right hand side) portion of the view and >> select "Actual Work" from4�D�$} shortcut menu. You can then >> record Actual Work on the assignment line for the resource or task on any >> day the work occurred. >> >> I hope this helps. Let us know how you get along. >> >> Julie >> Project MVP >> >> Visit http://project.mvps.org/ for the FAQs and additional >> information about Microsoft Project >> >> On 6/3/2010 3:34 AM, Silene wrote: >>> Sorry Julie, I have MS 2007, where is the working time button. I only >>> see Change working time and then work weeks to change the >>> settingsD��4 4t >>> it doesn't work only for one specific day!? >>> >>> The second option I didn't understand at all. I can see the working >>> hours of the resource (it is what you call recording actual work?) but I >>> cant edit at all on this view. >>> >>> Txs >>> >>> "JulieS" <JulieS@discussions.microsoft.com> wrote in message >>> news:#$uD$LkALHA.3608@TK2MSFTNGP05.phx.gbl... >>>> Hello Silene, >>>> You'll need to change each resource's calendar. Double click on the >>>> resource's name in the Resource Sheet. CliTfd.D�he Working Time >>>> button >>>> and make the date working time. >>>> >>>> If you are recording actual work in a time-phased view (Task Usage or >>>> Resource Usage), you can also just record the actual work on the >>>> weekend without having to alter the calendar. >>>> >>>> I hope this helps. Let us know how you get along. >>>> >>>> Julie >>>> Project MVP >>>> >>>> Visit http://project.mvps.org/ for the FAQs and additional >>>> information about Microsoft Project >>>> >>>> On 6/2/2010 6:51 AM, Silene wrote:D��4 >> How to I make a one >>>> specific nonworking day a working day (e.g.: 2 >>>>> resources had to work last weekend), how to make these 2 days working >>>>> days for these 2 resources only. >>>>> >>>>> Txs, >>>>> >>>>> Silene >>> T�d�

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