(Outlook 2007) Best way to migrate POP3 account info + rules from one computer to another?

Hi, I am migrating to a new computer, and would like to transfer my Outlook 2007 stuff. I already know how to transfer the emails themselves (via archive-pst) but I'd also like to transfer the various account info (I have a dozen different POP3 email accounts that Outlook manages) as well as the created RULES I'd like to keep using on the new machine. How do I transfer the accounts (all the POP3 info) + various rules? (I don't think it matters, but just in case : old computer = WinXP 32 / new computer = Win7 64.) Thanks!

If you think you should use archive.pst to transfer your emails, then you are already confused. Archive.pst contains only the email you no longer need. Suggest reading the countless posts here that tell you how to transfer your current Outlook data. That's what you need to do. You cannot transfer your account data reliably. You should recreate your accounts from scratch. Rules will transfer with your PST file, but you will need to reset them to the new location before they'll work. -- Russ Valentine "Johnny Fever" <no@thanks.com> wrote in message news:OVnMZ7R0KHA.348@TK2MSFTNGP02.phx.gbl... > Hi, > > I am migrating to a new computer, and would like to transfer my Outlook > 2007 stuff. > > I already know how to transfer the emails themselves (via archive-pst) but > I'd also like to transfer the various account info (I have a dozen > different POP3 email accounts that Outlook manages) as well as the created > RULES I'd like to keep using on the new machine. > > How do I transfer the accounts (all the POP3 info) + various rules? > > (I don't think it matters, but just in case : old computer = WinXP 32 / > new computer = Win7 64.) > > Thanks! >

I'm not confused, I've always used .PST files to transfer my emails. It even keeps the folder structure. I'm not saying there's no other way to do it, but for you to suggest I'm somehow ignorant for doing it this way for the past 10 years was ignorant in and of itself. Clearly I'm not going to get much cooperation from Russ, but if anyone else wants to help me transfer POP account info + rules, I'd appreciate. "Russ Valentine" <russval@mvps.org> wrote in message news:uk8fSCS0KHA.4412@TK2MSFTNGP02.phx.gbl... > If you think you should use archive.pst to transfer your emails, then you > are already confused. Archive.pst contains only the email you no longer > need. > Suggest reading the countless posts here that tell you how to transfer > your current Outlook data. That's what you need to do. > You cannot transfer your account data reliably. You should recreate your > accounts from scratch. > Rules will transfer with your PST file, but you will need to reset them to > the new location before they'll work. > -- > Russ Valentine > "Johnny Fever" <no@thanks.com> wrote in message > news:OVnMZ7R0KHA.348@TK2MSFTNGP02.phx.gbl... >> Hi, >> >> I am migrating to a new computer, and would like to transfer my Outlook >> 2007 stuff. >> >> I already know how to transfer the emails themselves (via archive-pst) >> but I'd also like to transfer the various account info (I have a dozen >> different POP3 email accounts that Outlook manages) as well as the >> created RULES I'd like to keep using on the new machine. >> >> How do I transfer the accounts (all the POP3 info) + various rules? >> >> (I don't think it matters, but just in case : old computer = WinXP 32 / >> new computer = Win7 64.) >> >> Thanks!

The accounts will need to be recreated - they are stored in the registry and while you could export the registry, doing so can introduce corruption if the computers are not identical. Rules are stored in the pst. You should export them to a file, just incase... -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com/ Outlook Tips by email: mailto:dailytips-subscribe-request@lists.outlooktips.net EMO - a weekly newsletter about Outlook and Exchange: mailto:EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM Do you sync your mailbox with a smartphone or pda? http://forums.slipstick.com/showthread.php?t=39473 "Johnny Fever" <no@thanks.com> wrote in message news:OVnMZ7R0KHA.348@TK2MSFTNGP02.phx.gbl... > Hi, > > I am migrating to a new computer, and would like to transfer my Outlook > 2007 stuff. > > I already know how to transfer the emails themselves (via archive-pst) but > I'd also like to transfer the various account info (I have a dozen > different POP3 email accounts that Outlook manages) as well as the created > RULES I'd like to keep using on the new machine. > > How do I transfer the accounts (all the POP3 info) + various rules? > > (I don't think it matters, but just in case : old computer = WinXP 32 / > new computer = Win7 64.) > > Thanks! >

On Apr 1, 5:59=A0am, "Diane Poremsky [MVP]" <outlook...@msn.com> wrote: > The accounts will need to be recreated - they are stored in the registry = and > while you could export the registry, doing so can introduce corruption if > the computers are not identical. Rules are stored in the pst. You should > export them to a file, just incase... > > -- > Diane Poremsky [MVP - Outlook] > Outlook Tips:http://www.outlook-tips.net/ > Outlook & Exchange Solutions Center:http://www.slipstick.com/ > > Outlook Tips by email: > mailto:dailytips-subscribe-requ...@lists.outlooktips.net > > EMO - a weekly newsletter about Outlook and Exchange: > mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU...@PEACH.EASE.LSOFT.COM > > Do you sync your mailbox with a smartphone or pda?http://forums.slipstick= ..com/showthread.php?t=3D39473 > > "Johnny Fever" <n...@thanks.com> wrote in message > > news:OVnMZ7R0KHA.348@TK2MSFTNGP02.phx.gbl... > > > > > Hi, > > > I am migrating to a new computer, and would like to transfer my Outlook > > 2007 stuff. > > > I already know how to transfer the emails themselves (via archive-pst) = but > > I'd also like to transfer the various account info (I have a dozen > > different POP3 email accounts that Outlook manages) as well as the crea= ted > > RULES I'd like to keep using on the new machine. > > > How do I transfer the accounts (all the POP3 info) + various rules? > > > (I don't think it matters, but just in case : old computer =3D WinXP 32= / > > new computer =3D Win7 64.) > > > Thanks! Correct me if I'm wrong! But isn't it as simple as exporting the account details from Outlook and moving the PST?

I never said not to use PST file. I'm saying your Archive.pst file does not contain your current data. -- Russ Valentine "Johnny Fever" <no@thanks.com> wrote in message news:esZF5PU0KHA.4412@TK2MSFTNGP02.phx.gbl... > I'm not confused, I've always used .PST files to transfer my emails. It > even keeps the folder structure. I'm not saying there's no other way to do > it, but for you to suggest I'm somehow ignorant for doing it this way for > the past 10 years was ignorant in and of itself. > > Clearly I'm not going to get much cooperation from Russ, but if anyone > else wants to help me transfer POP account info + rules, I'd appreciate. > > "Russ Valentine" <russval@mvps.org> wrote in message > news:uk8fSCS0KHA.4412@TK2MSFTNGP02.phx.gbl... >> If you think you should use archive.pst to transfer your emails, then you >> are already confused. Archive.pst contains only the email you no longer >> need. >> Suggest reading the countless posts here that tell you how to transfer >> your current Outlook data. That's what you need to do. >> You cannot transfer your account data reliably. You should recreate your >> accounts from scratch. >> Rules will transfer with your PST file, but you will need to reset them >> to the new location before they'll work. >> -- >> Russ Valentine >> "Johnny Fever" <no@thanks.com> wrote in message >> news:OVnMZ7R0KHA.348@TK2MSFTNGP02.phx.gbl... >>> Hi, >>> >>> I am migrating to a new computer, and would like to transfer my Outlook >>> 2007 stuff. >>> >>> I already know how to transfer the emails themselves (via archive-pst) >>> but I'd also like to transfer the various account info (I have a dozen >>> different POP3 email accounts that Outlook manages) as well as the >>> created RULES I'd like to keep using on the new machine. >>> >>> How do I transfer the accounts (all the POP3 info) + various rules? >>> >>> (I don't think it matters, but just in case : old computer = WinXP 32 / >>> new computer = Win7 64.) >>> >>> Thanks! > >

You cannot export and transfer account settings. -- Russ Valentine "waykone" <waykone@gmail.com> wrote in message news:fd493136-a32f-4e40-8fb7-65e726898c78@u22g2000yqf.googlegroups.com... On Apr 1, 5:59 am, "Diane Poremsky [MVP]" <outlook...@msn.com> wrote: > The accounts will need to be recreated - they are stored in the registry > and > while you could export the registry, doing so can introduce corruption if > the computers are not identical. Rules are stored in the pst. You should > export them to a file, just incase... > > -- > Diane Poremsky [MVP - Outlook] > Outlook Tips:http://www.outlook-tips.net/ > Outlook & Exchange Solutions Center:http://www.slipstick.com/ > > Outlook Tips by email: > mailto:dailytips-subscribe-requ...@lists.outlooktips.net > > EMO - a weekly newsletter about Outlook and Exchange: > mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU...@PEACH.EASE.LSOFT.COM > > Do you sync your mailbox with a smartphone or > pda?http://forums.slipstick.com/showthread.php?t=39473 > > "Johnny Fever" <n...@thanks.com> wrote in message > > news:OVnMZ7R0KHA.348@TK2MSFTNGP02.phx.gbl... > > > > > Hi, > > > I am migrating to a new computer, and would like to transfer my Outlook > > 2007 stuff. > > > I already know how to transfer the emails themselves (via archive-pst) > > but > > I'd also like to transfer the various account info (I have a dozen > > different POP3 email accounts that Outlook manages) as well as the > > created > > RULES I'd like to keep using on the new machine. > > > How do I transfer the accounts (all the POP3 info) + various rules? > > > (I don't think it matters, but just in case : old computer = WinXP 32 / > > new computer = Win7 64.) > > > Thanks! Correct me if I'm wrong! But isn't it as simple as exporting the account details from Outlook and moving the PST?

"Johnny Fever" <no@thanks.com> wrote in message news:esZF5PU0KHA.4412@TK2MSFTNGP02.phx.gbl... > I'm not confused, I've always used .PST files to transfer my emails. It even > keeps the folder structure. I'm not saying there's no other way to do it, > but for you to suggest I'm somehow ignorant for doing it this way for the > past 10 years was ignorant in and of itself. > > Clearly I'm not going to get much cooperation from Russ, but if anyone else > wants to help me transfer POP account info + rules, I'd appreciate. You're taking offense unnecessarily. In Outlook's parlance, "archive PST" has a very specific meaning. It is the PST created and used by the autoarchive process to store items that haven't been modified for a specified period of time, removing them from the main folders so they don't take space needed for active work. When you say "archive PST", we believe that's what you mean and we can't know that you're using the term in a different way unless you tell us. -- Brian Tillman [MVP-Outlook]

Hi Diane, I've been manually creating PST files to transfer my email folders and items for over a decade, but never have the rules migrated with them. Is there something specific I need to do during either the saving or re-opening process? Thanks. "Diane Poremsky [MVP]" <outlookmvp@msn.com> wrote in message news:88914E6E-24FA-40C2-A199-CB2DDC5A9DA6@microsoft.com... > The accounts will need to be recreated - they are stored in the registry > and while you could export the registry, doing so can introduce corruption > if the computers are not identical. Rules are stored in the pst. You > should export them to a file, just incase...

What are the two of you still talking about? To create my PST's, I have to go to File / Archive. This opens a dialog that allows me to archive my folder structure and all my email items to PST file. I don't accept that the expression "Archive PST" in this situation is unacceptable and should open the door to people suggesting I'm confused or ignorant. And I am quite surprised and disappointed that you would align yourself with that side of the debate. You're a MVP. If anyone should be open and sympathetic to people referring to the expression "Archive PST" when referring to "PST" files created through the "Archive" command, it would be you. It's not like I was referring to ZIP files for crying out loud. Would your time not have been better served telling me about email account and rules migration, like Diane did? Little too late now, but thanks anyway. "Brian Tillman [MVP-Outlook]" <tillman1952@yahoo.com> wrote in message news:%23BcwsvZ0KHA.348@TK2MSFTNGP02.phx.gbl... > > You're taking offense unnecessarily. In Outlook's parlance, "archive PST" > has a very specific meaning. It is the PST created and used by the > autoarchive process to store items that haven't been modified for a > specified period of time, removing them from the main folders so they > don't take space needed for active work. When you say "archive PST", we > believe that's what you mean and we can't know that you're using the term > in a different way unless you tell us. > -- > Brian Tillman [MVP-Outlook]

I never used the word archive.pst. I referred to archive pst files. You added the dot, not me. "Russ Valentine" <russval@mvps.org> wrote in message news:ezb2y5X0KHA.3652@TK2MSFTNGP04.phx.gbl... >I never said not to use PST file. I'm saying your Archive.pst file does not >contain your current data. > -- > Russ Valentine

No, unfortunately. There is a 2step you could do to export them, but its often easier to let outlook recreate the account, especially if autodiscovery can find the accounts. The 2step: on old computer, import accounts into OE/Mail/Live then save the iaf's for each account. Import them into OE/Mail/LM on the other computer and then import into Outlook. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com/ Outlook Tips by email: mailto:dailytips-subscribe-request@lists.outlooktips.net EMO - a weekly newsletter about Outlook and Exchange: mailto:EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM Do you sync your mailbox with a smartphone or pda? http://forums.slipstick.com/showthread.php?t=39473 "waykone" <waykone@gmail.com> wrote in message news:fd493136-a32f-4e40-8fb7-65e726898c78@u22g2000yqf.googlegroups.com... > On Apr 1, 5:59 am, "Diane Poremsky [MVP]" <outlook...@msn.com> wrote: >> The accounts will need to be recreated - they are stored in the registry >> and >> while you could export the registry, doing so can introduce corruption if >> the computers are not identical. Rules are stored in the pst. You should >> export them to a file, just incase... >> >> -- >> Diane Poremsky [MVP - Outlook] >> Outlook Tips:http://www.outlook-tips.net/ >> Outlook & Exchange Solutions Center:http://www.slipstick.com/ >> >> Outlook Tips by email: >> mailto:dailytips-subscribe-requ...@lists.outlooktips.net >> >> EMO - a weekly newsletter about Outlook and Exchange: >> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU...@PEACH.EASE.LSOFT.COM >> >> Do you sync your mailbox with a smartphone or >> pda?http://forums.slipstick.com/showthread.php?t=39473 >> >> "Johnny Fever" <n...@thanks.com> wrote in message >> >> news:OVnMZ7R0KHA.348@TK2MSFTNGP02.phx.gbl... >> >> >> >> > Hi, >> >> > I am migrating to a new computer, and would like to transfer my Outlook >> > 2007 stuff. >> >> > I already know how to transfer the emails themselves (via archive-pst) >> > but >> > I'd also like to transfer the various account info (I have a dozen >> > different POP3 email accounts that Outlook manages) as well as the >> > created >> > RULES I'd like to keep using on the new machine. >> >> > How do I transfer the accounts (all the POP3 info) + various rules? >> >> > (I don't think it matters, but just in case : old computer = WinXP 32 / >> > new computer = Win7 64.) >> >> > Thanks! > > Correct me if I'm wrong! But isn't it as simple as exporting the > account details from Outlook and moving the PST?

No need to use File, Archive - just find the PST your profile uses and copy it. See http://www.slipstick.com/config/move_outlook.asp -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com/ Outlook Tips by email: mailto:dailytips-subscribe-request@lists.outlooktips.net EMO - a weekly newsletter about Outlook and Exchange: mailto:EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM Do you sync your mailbox with a smartphone or pda? http://forums.slipstick.com/showthread.php?t=39473 "Johnny Fever" <no@thanks.com> wrote in message news:#wKo3la0KHA.3676@TK2MSFTNGP05.phx.gbl... > What are the two of you still talking about? > > To create my PST's, I have to go to File / Archive. This opens a dialog > that allows me to archive my folder structure and all my email items to > PST file. I don't accept that the expression "Archive PST" in this > situation is unacceptable and should open the door to people suggesting > I'm confused or ignorant. > > And I am quite surprised and disappointed that you would align yourself > with that side of the debate. You're a MVP. If anyone should be open and > sympathetic to people referring to the expression "Archive PST" when > referring to "PST" files created through the "Archive" command, it would > be you. It's not like I was referring to ZIP files for crying out loud. > > Would your time not have been better served telling me about email account > and rules migration, like Diane did? > > Little too late now, but thanks anyway. > > > "Brian Tillman [MVP-Outlook]" <tillman1952@yahoo.com> wrote in message > news:%23BcwsvZ0KHA.348@TK2MSFTNGP02.phx.gbl... >> >> You're taking offense unnecessarily. In Outlook's parlance, "archive >> PST" has a very specific meaning. It is the PST created and used by the >> autoarchive process to store items that haven't been modified for a >> specified period of time, removing them from the main folders so they >> don't take space needed for active work. When you say "archive PST", we >> believe that's what you mean and we can't know that you're using the term >> in a different way unless you tell us. >> -- >> Brian Tillman [MVP-Outlook] > >

Its new to either 2007 or 2003. Plus, you need to move the current pst, not use Export or Archive to create the pst you are moving as the rules are a hidden file stored in the default pst. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com/ Outlook Tips by email: mailto:dailytips-subscribe-request@lists.outlooktips.net EMO - a weekly newsletter about Outlook and Exchange: mailto:EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM Do you sync your mailbox with a smartphone or pda? http://forums.slipstick.com/showthread.php?t=39473 "Johnny Fever" <no@thanks.com> wrote in message news:uGlahga0KHA.2196@TK2MSFTNGP05.phx.gbl... > Hi Diane, > > I've been manually creating PST files to transfer my email folders and > items for over a decade, but never have the rules migrated with them. Is > there something specific I need to do during either the saving or > re-opening process? > > Thanks. > > > "Diane Poremsky [MVP]" <outlookmvp@msn.com> wrote in message > news:88914E6E-24FA-40C2-A199-CB2DDC5A9DA6@microsoft.com... >> The accounts will need to be recreated - they are stored in the registry >> and while you could export the registry, doing so can introduce >> corruption if the computers are not identical. Rules are stored in the >> pst. You should export them to a file, just incase... > >

Then you're still making a mistake. You do not transfer Outlook data by creating an archive. You transfer Outlook data by copying your existing Outlook data file. Creating an archive doesn't transfer all your data. You wanted to transfer your rules, right? You sure won't transfer rules using your method. As I said, the correct methods for data transfer are posted here daily. Feel free to read those posts. -- Russ Valentine "Johnny Fever" <no@thanks.com> wrote in message news:OQxjhma0KHA.3500@TK2MSFTNGP02.phx.gbl... >I never used the word archive.pst. I referred to archive pst files. You >added the dot, not me. > > "Russ Valentine" <russval@mvps.org> wrote in message > news:ezb2y5X0KHA.3652@TK2MSFTNGP04.phx.gbl... >>I never said not to use PST file. I'm saying your Archive.pst file does >>not contain your current data. >> -- >> Russ Valentine > >

There is and was no debate. You do not use the archive process to transfer your Outlook data. That was the confusion I was trying to point out. PST files contain a lot of data that the archive process leaves behind. That's why I suggested using one of the correct methods for data transfer we've documented here countless times. Like copying your Outlook data file for example. -- Russ Valentine "Johnny Fever" <no@thanks.com> wrote in message news:%23wKo3la0KHA.3676@TK2MSFTNGP05.phx.gbl... > What are the two of you still talking about? > > To create my PST's, I have to go to File / Archive. This opens a dialog > that allows me to archive my folder structure and all my email items to > PST file. I don't accept that the expression "Archive PST" in this > situation is unacceptable and should open the door to people suggesting > I'm confused or ignorant. > > And I am quite surprised and disappointed that you would align yourself > with that side of the debate. You're a MVP. If anyone should be open and > sympathetic to people referring to the expression "Archive PST" when > referring to "PST" files created through the "Archive" command, it would > be you. It's not like I was referring to ZIP files for crying out loud. > > Would your time not have been better served telling me about email account > and rules migration, like Diane did? > > Little too late now, but thanks anyway. > > > "Brian Tillman [MVP-Outlook]" <tillman1952@yahoo.com> wrote in message > news:%23BcwsvZ0KHA.348@TK2MSFTNGP02.phx.gbl... >> >> You're taking offense unnecessarily. In Outlook's parlance, "archive >> PST" has a very specific meaning. It is the PST created and used by the >> autoarchive process to store items that haven't been modified for a >> specified period of time, removing them from the main folders so they >> don't take space needed for active work. When you say "archive PST", we >> believe that's what you mean and we can't know that you're using the term >> in a different way unless you tell us. >> -- >> Brian Tillman [MVP-Outlook] > >

Just to point out to a few issues, there has been conflicting views expressed here. First, you can actually move your outlook data by archiving them first and importing them back to the new pc. Maybe not the best method but it's quite possible. Wrong Suggestions To say that Archiving only means autoarchive. Manual archiving is also possible. My method will be; If you're using different version of Outlook on the PCs then; Make sure you import your old pst files into the new PC's outlook using the import function. If you're using the same version of Outlook then you just need to copy the files across; eg using xcopy from the new pc. xcopy "\\Old PC\C$\Documents and Settings\%username%\Application Data\Microsoft\Outlook" "C:\Users\%username%\AppData\Roaming\Microsoft\Outlook" /D /S /E /Y xcopy "\\Old PC\C$\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook" "C:\Users\%username%\AppData\Local\Microsoft\Outlook" /D /S /E /Y Let's know if you are able to resolve this.

"John" <user@msgroups.net/> wrote in message news:uT9n$Ry2KHA.3652@TK2MSFTNGP02.phx.gbl... > Just to point out to a few issues, there has been conflicting views > expressed here. > > First, you can actually move your outlook data by archiving them first and > importing them back to the new pc. Wrong. See below as to why not. > My method will be; > If you're using different version of Outlook on the PCs then; > Make sure you import your old pst files into the new PC's outlook using > the import function. Wrong again. See below. > If you're using the same version of Outlook then you just need to copy the > files across; eg using xcopy from the new pc. Partially correct solution. > > xcopy "\\Old PC\C$\Documents and Settings\%username%\Application > Data\Microsoft\Outlook" > "C:\Users\%username%\AppData\Roaming\Microsoft\Outlook" /D /S /E /Y > > xcopy "\\Old PC\C$\Documents and Settings\%username%\Local > Settings\Application Data\Microsoft\Outlook" > "C:\Users\%username%\AppData\Local\Microsoft\Outlook" /D /S /E /Y Do NOT paste into the default location, particularly if there is a pst file already there. (Courtesy of Russ Valentine [MVP-Outlook]) Importing an entire PST may well corrupt your profile and may create a ghost PST that you can't close. Importing PST's will lose: 1. Custom Forms 2. Custom Views 3. Connections between contacts and activities 4. Received dates on mail 5. Birthdays and anniversaries in calendar 6. Journal connections 7. Distribution Lists Opening a PST file will preserve all of these. That is why we do not advise people to import a native file into Outlook.

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