How to keep OneNote Notebook off local drives.

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I've got my notebook pointed to my external drive.  I noticed however even if 
my drive is not connected, I can still open that notebook.  So where is it 
storing this locally?  I do NOT want this stuff stored locally at work, I do 
not want my employer being able to read my notebook.  That's why I pointed it 
to be stored on my external drive yet I see that I can still open this puppy 
even though that drive is off.  Not cool.

-- 
C# Software Engineer
1
Reply Utf 11/25/2009 3:49:01 PM

OneNote keeps a cached copy of all your open notebooks.  You can control 
where the cache is stored by going to Tools | Options | Save and moving the 
cache.  But be careful - ON expects the cache to be available, and if you 
move it to someplace that is not always available, you can hit problems.

A better solution may be to just close the notebook when you are done with 
it at work.  That removes the information from the cache.

While you are looking around at the Save options, you will probably want to 
change where OneNote stores its backup copies as well.

-- 
Hope this helps,
John Guin
OneNote Test Team
http://blogs.msdn.com/johnguin


"dba123" wrote:

> I've got my notebook pointed to my external drive.  I noticed however even if 
> my drive is not connected, I can still open that notebook.  So where is it 
> storing this locally?  I do NOT want this stuff stored locally at work, I do 
> not want my employer being able to read my notebook.  That's why I pointed it 
> to be stored on my external drive yet I see that I can still open this puppy 
> even though that drive is off.  Not cool.
> 
> -- 
> C# Software Engineer
0
Reply Utf 11/25/2009 5:08:03 PM

dba123 wrote:
> I've got my notebook pointed to my external drive.  I noticed however
> even if my drive is not connected, I can still open that notebook.
> So where is it storing this locally?

The notebook files are not stored locally.
But ON works with a cache.
You can check for the location of the cache via Tools | Options |  Save

There the data are stored in a different format.
The can not be read with ON or any other program.

A specialist, however, could decipher something.

And - even more important - all linked and embedded files are held in
the cache's subdirectory "OneNoteOfflineCache_Files" in there native
format. Therefore everyone having the necessary rights for this
directory can see and open these files.

> I do NOT want this stuff stored
> locally at work, I do not want my employer being able to read my
> notebook.  That's why I pointed it to be stored on my external drive
> yet I see that I can still open this puppy even though that drive is
> off.  Not cool.

There is no way to change this. The cache can be stored on an external
device.

A workaround would be to use Ceedo[1].
With Ceedo and its Argo-installer installed on your external drive you
could install ON there and run it from the external device.
Then the cache would also be stored on the external drive and no traces
would be left in the computer used (the same with other applications,
f.e. your browser run under Ceedo.

Drawbacks: (a) The "Send to OneNote" printer is not available if it's
not installed in the computer
(b) The search does not work index-based (which makes it slower).

Rainald
[1] http://www.ceedo.com/products/ceedo-personal.html

0
Reply Rainald 11/25/2009 5:58:16 PM

John Guin [msft] wrote:

>> I've got my notebook pointed to my external drive.  I noticed
>> however even if my drive is not connected, I can still open that
>> notebook.  So where is it storing this locally?  I do NOT want this
>> stuff stored locally at work, I do not want my employer being able
>> to read my notebook.  That's why I pointed it to be stored on my
>> external drive yet I see that I can still open this puppy even
>> though that drive is off.  Not cool.

> OneNote keeps a cached copy of all your open notebooks.  You can
> control where the cache is stored by going to Tools | Options | Save
> and moving the cache.  But be careful - ON expects the cache to be
> available, and if you move it to someplace that is not always
> available, you can hit problems.

The major problem is that the cache can only be stored on a "non
removable" drive. So the danger you are speaking about is not given.

> A better solution may be to just close the notebook when you are done
> with it at work.  That removes the information from the cache.

Wouldn't this require "optimization" in addition?

Rainald

0
Reply Rainald 11/25/2009 6:07:26 PM

Even when I close out, the cache still has it.  I guess I don't get the "ON"

is ON an option or are you figuratively speaking about something?

"Rainald Taesler" wrote:

> dba123 wrote:
> > I've got my notebook pointed to my external drive.  I noticed however
> > even if my drive is not connected, I can still open that notebook.
> > So where is it storing this locally?
> 
> The notebook files are not stored locally.
> But ON works with a cache.
> You can check for the location of the cache via Tools | Options |  Save
> 
> There the data are stored in a different format.
> The can not be read with ON or any other program.
> 
> A specialist, however, could decipher something.
> 
> And - even more important - all linked and embedded files are held in
> the cache's subdirectory "OneNoteOfflineCache_Files" in there native
> format. Therefore everyone having the necessary rights for this
> directory can see and open these files.
> 
> > I do NOT want this stuff stored
> > locally at work, I do not want my employer being able to read my
> > notebook.  That's why I pointed it to be stored on my external drive
> > yet I see that I can still open this puppy even though that drive is
> > off.  Not cool.
> 
> There is no way to change this. The cache can be stored on an external
> device.
> 
> A workaround would be to use Ceedo[1].
> With Ceedo and its Argo-installer installed on your external drive you
> could install ON there and run it from the external device.
> Then the cache would also be stored on the external drive and no traces
> would be left in the computer used (the same with other applications,
> f.e. your browser run under Ceedo.
> 
> Drawbacks: (a) The "Send to OneNote" printer is not available if it's
> not installed in the computer
> (b) The search does not work index-based (which makes it slower).
> 
> Rainald
> [1] http://www.ceedo.com/products/ceedo-personal.html
> 
> .
> 
0
Reply Utf 11/25/2009 8:15:01 PM

duh "One Note" nevermind, it's been a long day.


"dba123" wrote:

> Even when I close out, the cache still has it.  I guess I don't get the "ON"
> 
> is ON an option or are you figuratively speaking about something?
> 
> "Rainald Taesler" wrote:
> 
> > dba123 wrote:
> > > I've got my notebook pointed to my external drive.  I noticed however
> > > even if my drive is not connected, I can still open that notebook.
> > > So where is it storing this locally?
> > 
> > The notebook files are not stored locally.
> > But ON works with a cache.
> > You can check for the location of the cache via Tools | Options |  Save
> > 
> > There the data are stored in a different format.
> > The can not be read with ON or any other program.
> > 
> > A specialist, however, could decipher something.
> > 
> > And - even more important - all linked and embedded files are held in
> > the cache's subdirectory "OneNoteOfflineCache_Files" in there native
> > format. Therefore everyone having the necessary rights for this
> > directory can see and open these files.
> > 
> > > I do NOT want this stuff stored
> > > locally at work, I do not want my employer being able to read my
> > > notebook.  That's why I pointed it to be stored on my external drive
> > > yet I see that I can still open this puppy even though that drive is
> > > off.  Not cool.
> > 
> > There is no way to change this. The cache can be stored on an external
> > device.
> > 
> > A workaround would be to use Ceedo[1].
> > With Ceedo and its Argo-installer installed on your external drive you
> > could install ON there and run it from the external device.
> > Then the cache would also be stored on the external drive and no traces
> > would be left in the computer used (the same with other applications,
> > f.e. your browser run under Ceedo.
> > 
> > Drawbacks: (a) The "Send to OneNote" printer is not available if it's
> > not installed in the computer
> > (b) The search does not work index-based (which makes it slower).
> > 
> > Rainald
> > [1] http://www.ceedo.com/products/ceedo-personal.html
> > 
> > .
> > 
0
Reply Utf 11/25/2009 8:18:08 PM

Thanks and it wouldn't be a bad idea for added protection to password protect 
my notebook.  Although I don't know if that would protect me from anyone 
exploiting the cached files if I did not yet move the cache location to my 
external drive yet.


"Rainald Taesler" wrote:

> dba123 wrote:
> > I've got my notebook pointed to my external drive.  I noticed however
> > even if my drive is not connected, I can still open that notebook.
> > So where is it storing this locally?
> 
> The notebook files are not stored locally.
> But ON works with a cache.
> You can check for the location of the cache via Tools | Options |  Save
> 
> There the data are stored in a different format.
> The can not be read with ON or any other program.
> 
> A specialist, however, could decipher something.
> 
> And - even more important - all linked and embedded files are held in
> the cache's subdirectory "OneNoteOfflineCache_Files" in there native
> format. Therefore everyone having the necessary rights for this
> directory can see and open these files.
> 
> > I do NOT want this stuff stored
> > locally at work, I do not want my employer being able to read my
> > notebook.  That's why I pointed it to be stored on my external drive
> > yet I see that I can still open this puppy even though that drive is
> > off.  Not cool.
> 
> There is no way to change this. The cache can be stored on an external
> device.
> 
> A workaround would be to use Ceedo[1].
> With Ceedo and its Argo-installer installed on your external drive you
> could install ON there and run it from the external device.
> Then the cache would also be stored on the external drive and no traces
> would be left in the computer used (the same with other applications,
> f.e. your browser run under Ceedo.
> 
> Drawbacks: (a) The "Send to OneNote" printer is not available if it's
> not installed in the computer
> (b) The search does not work index-based (which makes it slower).
> 
> Rainald
> [1] http://www.ceedo.com/products/ceedo-personal.html
> 
> .
> 
0
Reply Utf 11/25/2009 8:22:05 PM

dba123 wrote:
> Thanks and it wouldn't be a bad idea for added protection to password
> protect my notebook.  

Yes. But oe ca only protect *sections*, not a whole nioebbook.

> Although I don't know if that would protect me from anyone 
> exploiting the cached files

It would only protect your notebook, it waht's in the cache.

> if I did not yet move the cache location to my external drive yet.

A said: The cache can not be moved to an external device.

Rainald

0
Reply Rainald 11/25/2009 9:53:51 PM


-------- Original-Nachricht --------

> I've got my notebook pointed to my external drive.  I noticed however even if 
> my drive is not connected, I can still open that notebook.  So where is it 
> storing this locally?  I do NOT want this stuff stored locally at work, I do 
> not want my employer being able to read my notebook.  That's why I pointed it 
> to be stored on my external drive yet I see that I can still open this puppy 
> even though that drive is off.  Not cool.
> 

Why do you post the same question you asked at 9/16/2009; (and, by the 
way, got the same answers) ... ?

Bernd
0
Reply Bernd 11/26/2009 1:26:31 AM

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