Working with Expiration Dates - microsoft.public.access.forms

I am trying to set an expiration date in my form. What it does is if the classroom is Bumble Bears, then add 1 year to the field [Date]. If the classroom is Kool Kidz, then it needs to default to 9/1/? (? being the year of the next 9/1). This is what I have so far. Can anybody help. Thank you! =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), ([ClassroomID]="Kool Kidz",9/1/2008))

You need to test the current date and determine if it's later than 1 September so that you can determine the correct year to show. So change your expression to this: =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), [ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - (CLng(Format(Date(),"mmdd"))>901), 9, 1)) I note that you're using the word Date as the name of a field in your table. It and many other words are reserved words in ACCESS and should not be used for control names, field names, etc. Allen Browne (MVP) has a very comprehensive list of reserved words at his website: Problem names and reserved words in Access http://www.allenbrowne.com/AppIssueBadWord.html See these Knowledge Base articles for more information about reserved words and characters that should not be used: List of reserved words in Access 2002 and Access 2003 http://support.microsoft.com/default.aspx?scid=kb;en-us;286335 List of Microsoft Jet 4.0 reserved words http://support.microsoft.com/?id=321266 Special characters that you must avoid when you work with Access databases http://support.microsoft.com/?id=826763 See this site for code that allows you to validate your names as not being VBA keywords: basIsValidIdent - Validate Names to Make Sure They Aren't VBA Keywords http://www.trigeminal.com/lang/1033/codes.asp?ItemID=18#18 -- Ken Snell <MS ACCESS MVP> <debbiep@ywcaofjamestown.com> wrote in message news:1191088129.660508.176560@g4g2000hsf.googlegroups.com... >I am trying to set an expiration date in my form. What it does is if > the classroom is Bumble Bears, then add 1 year to the field [Date]. > If the classroom is Kool Kidz, then it needs to default to 9/1/? (? > being the year of the next 9/1). This is what I have so far. Can > anybody help. Thank you! > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > ([ClassroomID]="Kool Kidz",9/1/2008)) >

On Sep 29, 4:02 pm, "Ken Snell \(MVP\)" <kthsneisll...@ncoomcastt.renaetl> wrote: > You need to test the current date and determine if it's later than 1 > September so that you can determine the correct year to show. So change your > expression to this: > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - > (CLng(Format(Date(),"mmdd"))>901), 9, 1)) > > I note that you're using the word Date as the name of a field in your table. > It and many other words are reserved words in ACCESS and should not be used > for control names, field names, etc. Allen Browne (MVP) has a very > comprehensive list of reserved words at his website: > > Problem names and reserved words in Accesshttp://www.allenbrowne.com/AppIssueBadWord.html > > See these Knowledge Base articles for more information about reserved words > and characters that should not be used: > > List of reserved words in Access 2002 and Access 2003 > http://support.microsoft.com/default.aspx?scid=kb;en-us;286335 > > List of Microsoft Jet 4.0 reserved words > http://support.microsoft.com/?id=321266 > > Special characters that you must avoid when you work with Access > databases > http://support.microsoft.com/?id=826763 > > See this site for code that allows you to validate your names as not being > VBA keywords: > > basIsValidIdent - Validate Names to Make Sure They Aren't VBA Keywords > http://www.trigeminal.com/lang/1033/codes.asp?ItemID=18#18 > > -- > > Ken Snell > <MS ACCESS MVP> > > <debb...@ywcaofjamestown.com> wrote in message > > news:1191088129.660508.176560@g4g2000hsf.googlegroups.com... > > > > >I am trying to set an expiration date in my form. What it does is if > > the classroom is Bumble Bears, then add 1 year to the field [Date]. > > If the classroom is Kool Kidz, then it needs to default to 9/1/? (? > > being the year of the next 9/1). This is what I have so far. Can > > anybody help. Thank you! > > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > ([ClassroomID]="Kool Kidz",9/1/2008))- Hide quoted text - > > - Show quoted text - What am I doing wrong. Has something to do with missing parentheis. =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), ([ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), ([ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), ([ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), ([ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - (CLng(Format(Date(),"mmdd"))>901), 9, 1))

On Sep 29, 10:18 pm, "debb...@ywcaofjamestown.com" <debb...@ywcaofjamestown.com> wrote: > On Sep 29, 4:02 pm, "Ken Snell \(MVP\)" > > > > > > <kthsneisll...@ncoomcastt.renaetl> wrote: > > You need to test the current date and determine if it's later than 1 > > September so that you can determine the correct year to show. So change your > > expression to this: > > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > [ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - > > (CLng(Format(Date(),"mmdd"))>901), 9, 1)) > > > I note that you're using the word Date as the name of a field in your table. > > It and many other words are reserved words in ACCESS and should not be used > > for control names, field names, etc. Allen Browne (MVP) has a very > > comprehensive list of reserved words at his website: > > > Problem names and reserved words in Accesshttp://www.allenbrowne.com/AppIssueBadWord.html > > > See these Knowledge Base articles for more information about reserved words > > and characters that should not be used: > > > List of reserved words in Access 2002 and Access 2003 > > http://support.microsoft.com/default.aspx?scid=kb;en-us;286335 > > > List of Microsoft Jet 4.0 reserved words > > http://support.microsoft.com/?id=321266 > > > Special characters that you must avoid when you work with Access > > databases > > http://support.microsoft.com/?id=826763 > > > See this site for code that allows you to validate your names as not being > > VBA keywords: > > > basIsValidIdent - Validate Names to Make Sure They Aren't VBA Keywords > > http://www.trigeminal.com/lang/1033/codes.asp?ItemID=18#18 > > > -- > > > Ken Snell > > <MS ACCESS MVP> > > > <debb...@ywcaofjamestown.com> wrote in message > > >news:1191088129.660508.176560@g4g2000hsf.googlegroups.com... > > > >I am trying to set an expiration date in my form. What it does is if > > > the classroom is Bumble Bears, then add 1 year to the field [Date]. > > > If the classroom is Kool Kidz, then it needs to default to 9/1/? (? > > > being the year of the next 9/1). This is what I have so far. Can > > > anybody help. Thank you! > > > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > > ([ClassroomID]="Kool Kidz",9/1/2008))- Hide quoted text - > > > - Show quoted text - > > What am I doing wrong. Has something to do with missing parentheis. > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > ([ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > ([ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > ([ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > ([ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - > (CLng(Format(Date(),"mmdd"))>901), 9, 1))- Hide quoted text - > > - Show quoted text - It works great to a point. Kool Kidz only should default to 9/1/? only if [Date] is >=9/1/07

<debbiep@ywcaofjamestown.com> wrote in message news:1191120020.372016.73360@r29g2000hsg.googlegroups.com... >> What am I doing wrong. Has something to do with missing parentheis. >> >> =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), >> ([ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), >> ([ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), >> ([ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), >> ([ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - >> (CLng(Format(Date(),"mmdd"))>901), 9, 1))- Hide quoted text - >> >> - Show quoted text - > > It works great to a point. Kool Kidz only should default to 9/1/? > only if [Date] is >=9/1/07 > The expression I provided for when [ClassroomID]="Kool Kidz" should give you a date of 9/1/07 for a current date (returned by the Date() function, which gives you today's date) that is between January 1, 2007 and September 1, 2007; and a date of 9/1/08 for a current date of September 2, 2007 through September 1, 2008. Perhaps you don't want to test against today's date, but against the value of the [Date] field in your table? If yes, then replace Date() with [Date] in the expression in both places where it's found: DateSerial(Year([Date]) - (CLng(Format([Date],"mmdd"))>901), 9, 1) -- Ken Snell <MS ACCESS MVP>

On Sep 29, 10:50 pm, "Ken Snell \(MVP\)" <kthsneisll...@ncoomcastt.renaetl> wrote: > <debb...@ywcaofjamestown.com> wrote in message > > news:1191120020.372016.73360@r29g2000hsg.googlegroups.com... > > >> What am I doing wrong. Has something to do with missing parentheis. > > >> =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > >> ([ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > >> ([ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > >> ([ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > >> ([ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - > >> (CLng(Format(Date(),"mmdd"))>901), 9, 1))- Hide quoted text - > > >> - Show quoted text - > > > It works great to a point. Kool Kidz only should default to 9/1/? > > only if [Date] is >=9/1/07 > > The expression I provided for when [ClassroomID]="Kool Kidz" should give you > a date of 9/1/07 for a current date (returned by the Date() function, which > gives you today's date) that is between January 1, 2007 and September 1, > 2007; and a date of 9/1/08 for a current date of September 2, 2007 through > September 1, 2008. > > Perhaps you don't want to test against today's date, but against the value > of the [Date] field in your table? If yes, then replace > Date() > with > [Date] > in the expression in both places where it's found: > DateSerial(Year([Date]) - (CLng(Format([Date],"mmdd"))>901), 9, 1) > > -- > > Ken Snell > <MS ACCESS MVP> It says that "the expression you entered contains invalid syntax, or you need to enclose your text data in quotes. Below is the formula I pasted into ACCESS. Thank you again for you support. =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), [ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), [ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), [ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), [ClassroomID]="Kool Kidz"),DateSerial(Year([Date]) - (CLng(Format([Date],"mmdd"))>901), 9, 1)

On Sep 29, 11:33 pm, "debb...@ywcaofjamestown.com" <debb...@ywcaofjamestown.com> wrote: > On Sep 29, 10:50 pm, "Ken Snell \(MVP\)" > > > > <kthsneisll...@ncoomcastt.renaetl> wrote: > > <debb...@ywcaofjamestown.com> wrote in message > > >news:1191120020.372016.73360@r29g2000hsg.googlegroups.com... > > > >> What am I doing wrong. Has something to do with missing parentheis. > > > >> =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > >> ([ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > > >> ([ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > > >> ([ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > > >> ([ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - > > >> (CLng(Format(Date(),"mmdd"))>901), 9, 1))- Hide quoted text - > > > >> - Show quoted text - > > > > It works great to a point. Kool Kidz only should default to 9/1/? > > > only if [Date] is >=9/1/07 > > > The expression I provided for when [ClassroomID]="Kool Kidz" should give you > > a date of 9/1/07 for a current date (returned by the Date() function, which > > gives you today's date) that is between January 1, 2007 and September 1, > > 2007; and a date of 9/1/08 for a current date of September 2, 2007 through > > September 1, 2008. > > > Perhaps you don't want to test against today's date, but against the value > > of the [Date] field in your table? If yes, then replace > > Date() > > with > > [Date] > > in the expression in both places where it's found: > > DateSerial(Year([Date]) - (CLng(Format([Date],"mmdd"))>901), 9, 1) > > > -- > > > Ken Snell > > <MS ACCESS MVP> > > It says that "the expression you entered contains invalid syntax, or > you need to enclose your text data in quotes. Below is the formula I > pasted into ACCESS. Thank you again for you support. > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Kool Kidz"),DateSerial(Year([Date]) - > (CLng(Format([Date],"mmdd"))>901), 9, 1)- Hide quoted text - > > - Show quoted text - ok, great. I got it working. Had to many parenthesis. Thank you so much for your time.

On Sep 29, 11:33 pm, "debb...@ywcaofjamestown.com" <debb...@ywcaofjamestown.com> wrote: > On Sep 29, 10:50 pm, "Ken Snell \(MVP\)" > > > > <kthsneisll...@ncoomcastt.renaetl> wrote: > > <debb...@ywcaofjamestown.com> wrote in message > > >news:1191120020.372016.73360@r29g2000hsg.googlegroups.com... > > > >> What am I doing wrong. Has something to do with missing parentheis. > > > >> =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > >> ([ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > > >> ([ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > > >> ([ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > > >> ([ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - > > >> (CLng(Format(Date(),"mmdd"))>901), 9, 1))- Hide quoted text - > > > >> - Show quoted text - > > > > It works great to a point. Kool Kidz only should default to 9/1/? > > > only if [Date] is >=9/1/07 > > > The expression I provided for when [ClassroomID]="Kool Kidz" should give you > > a date of 9/1/07 for a current date (returned by the Date() function, which > > gives you today's date) that is between January 1, 2007 and September 1, > > 2007; and a date of 9/1/08 for a current date of September 2, 2007 through > > September 1, 2008. > > > Perhaps you don't want to test against today's date, but against the value > > of the [Date] field in your table? If yes, then replace > > Date() > > with > > [Date] > > in the expression in both places where it's found: > > DateSerial(Year([Date]) - (CLng(Format([Date],"mmdd"))>901), 9, 1) > > > -- > > > Ken Snell > > <MS ACCESS MVP> > > It says that "the expression you entered contains invalid syntax, or > you need to enclose your text data in quotes. Below is the formula I > pasted into ACCESS. Thank you again for you support. > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > [ClassroomID]="Kool Kidz"),DateSerial(Year([Date]) - > (CLng(Format([Date],"mmdd"))>901), 9, 1)- Hide quoted text - > > - Show quoted text - One more question. It works great if the [Date] is 9/2/07 and greater. Now my situation is if the [Date], for example is 8/31/07, it shows an expiration date of 9/1/07. If the [Date] is less than 9/2/07, it needs to be 1 year from that date. Is this possible. Thanks again.

On Sep 30, 12:11 am, "debb...@ywcaofjamestown.com" <debb...@ywcaofjamestown.com> wrote: > On Sep 29, 11:33 pm, "debb...@ywcaofjamestown.com" > > > > > > <debb...@ywcaofjamestown.com> wrote: > > On Sep 29, 10:50 pm, "Ken Snell \(MVP\)" > > > <kthsneisll...@ncoomcastt.renaetl> wrote: > > > <debb...@ywcaofjamestown.com> wrote in message > > > >news:1191120020.372016.73360@r29g2000hsg.googlegroups.com... > > > > >> What am I doing wrong. Has something to do with missing parentheis. > > > > >> =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > > >> ([ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > > > >> ([ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > > > >> ([ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > > > >> ([ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - > > > >> (CLng(Format(Date(),"mmdd"))>901), 9, 1))- Hide quoted text - > > > > >> - Show quoted text - > > > > > It works great to a point. Kool Kidz only should default to 9/1/? > > > > only if [Date] is >=9/1/07 > > > > The expression I provided for when [ClassroomID]="Kool Kidz" should give you > > > a date of 9/1/07 for a current date (returned by the Date() function, which > > > gives you today's date) that is between January 1, 2007 and September 1, > > > 2007; and a date of 9/1/08 for a current date of September 2, 2007 through > > > September 1, 2008. > > > > Perhaps you don't want to test against today's date, but against the value > > > of the [Date] field in your table? If yes, then replace > > > Date() > > > with > > > [Date] > > > in the expression in both places where it's found: > > > DateSerial(Year([Date]) - (CLng(Format([Date],"mmdd"))>901), 9, 1) > > > > -- > > > > Ken Snell > > > <MS ACCESS MVP> > > > It says that "the expression you entered contains invalid syntax, or > > you need to enclose your text data in quotes. Below is the formula I > > pasted into ACCESS. Thank you again for you support. > > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > [ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > > [ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > > [ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > > [ClassroomID]="Kool Kidz"),DateSerial(Year([Date]) - > > (CLng(Format([Date],"mmdd"))>901), 9, 1)- Hide quoted text - > > > - Show quoted text - > > One more question. It works great if the [Date] is 9/2/07 and greater. > Now my situation is if the [Date], for example is 8/31/07, it shows an > expiration date of 9/1/07. If the [Date] is less than 9/2/07, it > needs to be 1 year from [Date]. Is this possible. Thanks again.- Hide quoted text - > > - Show quoted text -

On Sep 30, 12:13 am, "debb...@ywcaofjamestown.com" <debb...@ywcaofjamestown.com> wrote: > On Sep 30, 12:11 am, "debb...@ywcaofjamestown.com" > > > > <debb...@ywcaofjamestown.com> wrote: > > On Sep 29, 11:33 pm, "debb...@ywcaofjamestown.com" > > > <debb...@ywcaofjamestown.com> wrote: > > > On Sep 29, 10:50 pm, "Ken Snell \(MVP\)" > > > > <kthsneisll...@ncoomcastt.renaetl> wrote: > > > > <debb...@ywcaofjamestown.com> wrote in message > > > > >news:1191120020.372016.73360@r29g2000hsg.googlegroups.com... > > > > > >> What am I doing wrong. Has something to do with missing parentheis. > > > > > >> =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > > > >> ([ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > > > > >> ([ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > > > > >> ([ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > > > > >> ([ClassroomID]="Kool Kidz", DateSerial(Year(Date()) - > > > > >> (CLng(Format(Date(),"mmdd"))>901), 9, 1))- Hide quoted text - > > > > > >> - Show quoted text - > > > > > > It works great to a point. Kool Kidz only should default to 9/1/? > > > > > only if [Date] is >=9/1/07 > > > > > The expression I provided for when [ClassroomID]="Kool Kidz" should give you > > > > a date of 9/1/07 for a current date (returned by the Date() function, which > > > > gives you today's date) that is between January 1, 2007 and September 1, > > > > 2007; and a date of 9/1/08 for a current date of September 2, 2007 through > > > > September 1, 2008. > > > > > Perhaps you don't want to test against today's date, but against the value > > > > of the [Date] field in your table? If yes, then replace > > > > Date() > > > > with > > > > [Date] > > > > in the expression in both places where it's found: > > > > DateSerial(Year([Date]) - (CLng(Format([Date],"mmdd"))>901), 9, 1) > > > > > -- > > > > > Ken Snell > > > > <MS ACCESS MVP> > > > > It says that "the expression you entered contains invalid syntax, or > > > you need to enclose your text data in quotes. Below is the formula I > > > pasted into ACCESS. Thank you again for you support. > > > > =Switch([ClassroomID]="Bumble Bears",DateAdd("yyyy",1,[Date]), > > > [ClassroomID]="Doodlebugs",DateAdd("yyyy",1,[Date]), > > > [ClassroomID]="Dandeelions",DateAdd("yyyy",1,[Date]), > > > [ClassroomID]="Kinder-Ready",DateAdd("yyyy",1,[Date]), > > > [ClassroomID]="Kool Kidz"),DateSerial(Year([Date]) - > > > (CLng(Format([Date],"mmdd"))>901), 9, 1)- Hide quoted text - > > > > - Show quoted text - > > > One more question. It works great if the [Date] is 9/2/07 and greater. > > Now my situation is if the [Date], for example is 8/31/07, it shows an > > expiration date of 9/1/07. If the [Date] is less than 9/2/07, it > > needs to be 1 year from [Date]. Is this possible. Thanks again.- Hide quoted text - > > > - Show quoted text -- Hide quoted text - > > - Show quoted text - YEAH. I got it. Thank you for all your suggestions. This is the final formula. =IIf([ClassroomID]="Kool Kidz" And (Format([Date],"mmdd")>901),DateSerial(Year([Date])- (CLng(Format([Date],"mmdd"))>901),9,1),DateAdd("yyyy",1,[Date]))

<debbiep@ywcaofjamestown.com> wrote in message news:1191177397.834279.157670@19g2000hsx.googlegroups.com... > > YEAH. I got it. Thank you for all your suggestions. This is the final > formula. > > =IIf([ClassroomID]="Kool Kidz" And > (Format([Date],"mmdd")>901),DateSerial(Year([Date])- > (CLng(Format([Date],"mmdd"))>901),9,1),DateAdd("yyyy",1,[Date])) > Congratulations to you for solving the issue. Good luck. -- Ken Snell <MS ACCESS MVP>

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