Unapplying a Check

Invoices were paid with a check. The invoices which were paid are not the 
correct ones. The check is in history. 

What Accounts want is to bring the paid invoices as well as the check into 
an 'open' status.

Can the 'void historical transactions' do this? If not, how can it done?
0
RCR (234)
3/2/2009 3:34:29 PM
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You are correct that Void Historical Transaction will move them back to open. 
 However, did the Vendor already cash the Check?  Voiding a check will also 
void it out of your Checkbook balance so it is best to void the check if you 
still have it with you, otherwise you will have to make a manual payment or 
something.  Unlike the receivables side where you can apply and unapply 
payments all you want before you manually go in and move orders to history, 
they payables side typically does it automatically and you can't just 
"unapply" payments because you are writing checks for actual invoices.

"rcr" wrote:

> Invoices were paid with a check. The invoices which were paid are not the 
> correct ones. The check is in history. 
> 
> What Accounts want is to bring the paid invoices as well as the check into 
> an 'open' status.
> 
> Can the 'void historical transactions' do this? If not, how can it done?
0
Kevin105 (377)
3/2/2009 4:31:03 PM
I will put the options to the accounts dept, it appears wrong invoices were 
applied, this is on the AP side, and they will decide 

"Kevin" wrote:

> You are correct that Void Historical Transaction will move them back to open. 
>  However, did the Vendor already cash the Check?  Voiding a check will also 
> void it out of your Checkbook balance so it is best to void the check if you 
> still have it with you, otherwise you will have to make a manual payment or 
> something.  Unlike the receivables side where you can apply and unapply 
> payments all you want before you manually go in and move orders to history, 
> they payables side typically does it automatically and you can't just 
> "unapply" payments because you are writing checks for actual invoices.
> 
> "rcr" wrote:
> 
> > Invoices were paid with a check. The invoices which were paid are not the 
> > correct ones. The check is in history. 
> > 
> > What Accounts want is to bring the paid invoices as well as the check into 
> > an 'open' status.
> > 
> > Can the 'void historical transactions' do this? If not, how can it done?
0
RCR (234)
3/2/2009 4:46:04 PM
just to confirm, this involves voiding the check? 

"Kevin" wrote:

> You are correct that Void Historical Transaction will move them back to open. 
>  However, did the Vendor already cash the Check?  Voiding a check will also 
> void it out of your Checkbook balance so it is best to void the check if you 
> still have it with you, otherwise you will have to make a manual payment or 
> something.  Unlike the receivables side where you can apply and unapply 
> payments all you want before you manually go in and move orders to history, 
> they payables side typically does it automatically and you can't just 
> "unapply" payments because you are writing checks for actual invoices.
> 
> "rcr" wrote:
> 
> > Invoices were paid with a check. The invoices which were paid are not the 
> > correct ones. The check is in history. 
> > 
> > What Accounts want is to bring the paid invoices as well as the check into 
> > an 'open' status.
> > 
> > Can the 'void historical transactions' do this? If not, how can it done?
0
RCR (234)
3/2/2009 8:44:23 PM
If the check is already sent, so you can't "void" the physical check and you 
aren't going to get it back from the vendor, what we do is to void the check. 
Then make a manual payment using the same check number with an A at the end. 
That way check reconciliation still works. We keep a listing of checks that 
we have to do this on for audit purposes. We only have 1 or 2 a year, but 
this makes everything work together.

"rcr" wrote:

> just to confirm, this involves voiding the check? 
> 
> "Kevin" wrote:
> 
> > You are correct that Void Historical Transaction will move them back to open. 
> >  However, did the Vendor already cash the Check?  Voiding a check will also 
> > void it out of your Checkbook balance so it is best to void the check if you 
> > still have it with you, otherwise you will have to make a manual payment or 
> > something.  Unlike the receivables side where you can apply and unapply 
> > payments all you want before you manually go in and move orders to history, 
> > they payables side typically does it automatically and you can't just 
> > "unapply" payments because you are writing checks for actual invoices.
> > 
> > "rcr" wrote:
> > 
> > > Invoices were paid with a check. The invoices which were paid are not the 
> > > correct ones. The check is in history. 
> > > 
> > > What Accounts want is to bring the paid invoices as well as the check into 
> > > an 'open' status.
> > > 
> > > Can the 'void historical transactions' do this? If not, how can it done?
0
BobHarrison (192)
3/4/2009 3:06:04 PM
Reply:

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