Fixed Asset problems, please help
On a depreciation report, there are some funny things showing up on the report. Several items had the wrong account set for it, and before depreciation was run, the account was changed to the right account. However, when the post to GL is run for the periods, the postings are wrong. There is a FADEP source transaction to the wrong account, plus there are also two postings to the correct a count, they are FADEP-R sources to the correct account, one positive and one negative that offset each other. In addition to this, the depreciation has started to be split up during the month, For example, in June, there is a depreciation from June 1 to June 13th, and then another transaction from June 14th to June 30th. In July, July 1 - July 16th is posted to wrong account, but July 17th - July 31st is posted to the correct account, this transaction is a FADEP-O source transaction. If that wasn't enough, some of the Assets have "Account not found" rather than the account, but when I look at the Account Card for the Fixed Asset, the accout is there. Does anyone know what the FADEP-R and FADEP-O sources represent? Any other thoughts on how to correct the other problems? Any help on any of this would be very helpful. Thanks, KJ
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KJ, Go to Inquiry->Fixed Assets->Financial Detail. This holds the specifics of what's happened with each asset and you can drill back on each transaction. Pick the asset with the most problems first and you may find common issues with other assets. Take a look at the Fixed Asset calendar in Tools-Setup-Fixed Assets Quarter and Tools-Utilities-Fixed Assets-Build Calendar. If your FA calendar is different from your Fiscal calendar you can get split payments. Also, conceivably, if someone ran the deprec. 2 times (once through the 13th and once through the 30th) this could happen but a calendar problem is more likely. I always set my posting period from the beginning of the year though month end so that even if I have a calendar problem, the posting happens in the next month. Posting depr in the wrong month is bad but forgivable, not posting it at all is hideous. Tools-Setup-Posting-Source Document tells me that FADEP-R is a depreciation result from a reset and FADEP-O is an asset depreciation, one only. It looks like this asset may have been changed and depreciated by itself. You can lookup any other document sources there as well. I don't have a great answer for the account problem. I'm not aware of any known issues. Every time I have a problem with FA accounts its user error and often I'm the user! I find when troubleshooting FA, it helps to do things in little batches to isolate issues. Post depreciation by class for a month or two and you'll be able to isolate issues without having to search through monster postings. Separate the GL interface process so that new assets, retirements and depreciation each get a transaction in the GL. That kind of thing. Here are few more resources that may help. http://msdynamicsgp.blogspot.com/2007/02/weekly-dynamic-matching-fixed-asset.html http://msdynamicsgp.blogspot.com/2007/02/weekly-dynamicchange-fixed-asset.html http://msdynamicsgp.blogspot.com/2006/05/weekly-dynamicfixed-assetgl-best.html http://msdynamicsgp.blogspot.com/2006/04/weekly-dynamic-putting-fix-in-fixed.html http://msdynamicsgp.blogspot.com/2005/09/weekly-feature-account-rollup.html Mark (DynamicAccounting.net) On Aug 10, 1:15 am, KJ <kjj...@msn.com> wrote: > On a depreciation report, there are some funny things showing up on > the report. Several items had the wrong account set for it, and > before depreciation was run, the account was changed to the right > account. However, when the post to GL is run for the periods, the > postings are wrong. There is a FADEP source transaction to the wrong > account, plus there are also two postings to the correct a count, they > are FADEP-R sources to the correct account, one positive and one > negative that offset each other. In addition to this, the > depreciation has started to be split up during the month, For example, > in June, there is a depreciation from June 1 to June 13th, and then > another transaction from June 14th to June 30th. In July, July 1 - > July 16th is posted to wrong account, but July 17th - July 31st is > posted to the correct account, this transaction is a FADEP-O source > transaction. If that wasn't enough, some of the Assets have "Account > not found" rather than the account, but when I look at the Account > Card for the Fixed Asset, the accout is there. > > Does anyone know what the FADEP-R and FADEP-O sources represent? Any > other thoughts on how to correct the other problems? > > Any help on any of this would be very helpful. > > Thanks, > KJ
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