#### Quickly moving down one row on pasted data from another worksheet.

```Ok,  this should be fairly simple but I'm a excel novice.  I have two
worksheets.  One contains all data with each row representing a
different store.   I then have another worksheet that is a form.  I
need to fill out a form for each store.  The information maps the same
every time, just one row down.  It looks like this...

WORKSHEET1
A             B           C          D          E

1        A1            B1           C1         D1        E1

2        A2            B2           C2         D2        E2

WORKSHEET2

Name:   =Worksheet1!A1

Company:   Worksheet1!B1

Parts:   Worksheet1!C1

----------------------------------------------------------
How do I have it so I can be on Worksheet2 and automatically have the
data move down one row and then print off the form.  I have 500 of
these to do with lots of info.

I tried this:

WORKSHEET2

Name:   =Worksheet1!A(1 + Worksheet2!F6)  and then changing the value
of F6 by 1 each time....but obviously that didn't work.
What's the trick.

```
 0
1/11/2005 12:52:42 AM
excel 39879 articles. 2 followers.

4 Replies
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```One guess as to what you're after ..

Assume you have

In Sheet1
------------
in cols A to C, data in row1 down

Name1 Comp1 Part1
Name2 Comp2 Part2
Name3 Comp3 Part3
etc

In Sheet2
------------
Put the "labels" below in A1:A3

Name:
Comp:
Part:

Put in B1:

=OFFSET(Sheet1!\$A\$1,INT((ROWS(\$A\$1:A1)-1)/3),MOD(ROWS(\$A\$1:A1)-1,3))

Copy B1 down to B3

Select A1:B3

Fill down as many rows as needed
to exhaust the data in Sheet1
(zeros in col B will signal data exhausted),
terminating the fill-down at a multiple of 3 rows,
e.g.: at B6, or B9 or B12 etc

For the sample data,
you'll get in cols A and B:

Name: Name1
Comp: Comp1
Part: Part1
Name: Name2
Comp: Comp2
Part: Part2
Name: Name3
Comp: Comp3
Part: Part3
etc

If you have 4 cols in Sheet1
to transpose vertically in col B in Sheet2
(instead of the sample 3 cols),
just change the "3"'s in the formula in B1 to "4"'s, viz.:

change:
.... INT((ROWS(\$A\$1:A1)-1)/3),MOD(ROWS(\$A\$1:A1)-1,3))

to:
.... INT((ROWS(\$A\$1:A1)-1)/4),MOD(ROWS(\$A\$1:A1)-1,4))

and then copy B1 down correspondingly to B4, etc

--
Rgds
Max
xl 97
---
GMT+8,  1� 22' N  103� 45' E
xdemechanik <at>yahoo<dot>com
----
<petemccarthy@gmail.com> wrote in message
> Ok,  this should be fairly simple but I'm a excel novice.  I have two
> worksheets.  One contains all data with each row representing a
> different store.   I then have another worksheet that is a form.  I
> need to fill out a form for each store.  The information maps the same
> every time, just one row down.  It looks like this...
>
> WORKSHEET1
> A             B           C          D          E
>
> 1        A1            B1           C1         D1        E1
>
> 2        A2            B2           C2         D2        E2
>
>
>
> WORKSHEET2
>
> Name:   =Worksheet1!A1
>
> Company:   Worksheet1!B1
>
> Parts:   Worksheet1!C1
>
> ----------------------------------------------------------
> How do I have it so I can be on Worksheet2 and automatically have the
> data move down one row and then print off the form.  I have 500 of
> these to do with lots of info.
>
> I tried this:
>
> WORKSHEET2
>
> Name:   =Worksheet1!A(1 + Worksheet2!F6)  and then changing the value
> of F6 by 1 each time....but obviously that didn't work.
> What's the trick.
>
>

```
 0
demechanik (4694)
1/11/2005 1:53:23 AM
```Pete,

Do you mean that each form should have the data from a row, and the next
form should have data from the next row, and so on?  This sounds like a good
job for a mail-merge with Microsoft Word.  You can use your Excel table.  If
your intent is to print them, this is probably what you need.

--
Earl Kiosterud
mvpearl omitthisword at verizon period net
-------------------------------------------

<petemccarthy@gmail.com> wrote in message
> Ok,  this should be fairly simple but I'm a excel novice.  I have two
> worksheets.  One contains all data with each row representing a
> different store.   I then have another worksheet that is a form.  I
> need to fill out a form for each store.  The information maps the same
> every time, just one row down.  It looks like this...
>
> WORKSHEET1
> A             B           C          D          E
>
> 1        A1            B1           C1         D1        E1
>
> 2        A2            B2           C2         D2        E2
>
>
>
> WORKSHEET2
>
> Name:   =Worksheet1!A1
>
> Company:   Worksheet1!B1
>
> Parts:   Worksheet1!C1
>
> ----------------------------------------------------------
> How do I have it so I can be on Worksheet2 and automatically have the
> data move down one row and then print off the form.  I have 500 of
> these to do with lots of info.
>
> I tried this:
>
> WORKSHEET2
>
> Name:   =Worksheet1!A(1 + Worksheet2!F6)  and then changing the value
> of F6 by 1 each time....but obviously that didn't work.
> What's the trick.
>
>

```
 0
nothanks4548 (968)
1/11/2005 3:12:21 AM
```Can I do something similiar using Excel?

I've already created the form in Excel.

Earl Kiosterud wrote:
> Pete,
>
> Do you mean that each form should have the data from a row, and the
next
> form should have data from the next row, and so on?  This sounds like
a good
> job for a mail-merge with Microsoft Word.  You can use your Excel
table.  If
> your intent is to print them, this is probably what you need.
>
> --
> Earl Kiosterud
> mvpearl omitthisword at verizon period net
> -------------------------------------------
>
> <petemccarthy@gmail.com> wrote in message
> > Ok,  this should be fairly simple but I'm a excel novice.  I have
two
> > worksheets.  One contains all data with each row representing a
> > different store.   I then have another worksheet that is a form.  I
> > need to fill out a form for each store.  The information maps the
same
> > every time, just one row down.  It looks like this...
> >
> > WORKSHEET1
> > A             B           C          D          E
> >
> > 1        A1            B1           C1         D1        E1
> >
> > 2        A2            B2           C2         D2        E2
> >
> >
> >
> > WORKSHEET2
> >
> > Name:   =Worksheet1!A1
> >
> > Company:   Worksheet1!B1
> >
> > Parts:   Worksheet1!C1
> >
> > ----------------------------------------------------------
> > How do I have it so I can be on Worksheet2 and automatically have
the
> > data move down one row and then print off the form.  I have 500 of
> > these to do with lots of info.
> >
> > I tried this:
> >
> > WORKSHEET2
> >
> > Name:   =Worksheet1!A(1 + Worksheet2!F6)  and then changing the
value
> > of F6 by 1 each time....but obviously that didn't work.
> > What's the trick.
> >
> >

```
 0
1/11/2005 5:54:41 PM
```Pete,

You could, but you'd have to write a macro.  Excel prints the sheet as-is,
giving you no options apart from what's in Page Setup.  There's no "one row
per form" as with an Access report (printout) or a Word mail-merge.  You can
have your list in Excel, and do the mail merge in Word, using the Excel
list.   You can also use Access, and still use the Excel list.

--
Earl Kiosterud
mvpearl omitthisword at verizon period net
-------------------------------------------

"Pete" <petemccarthy@gmail.com> wrote in message
> Can I do something similiar using Excel?
>
> I've already created the form in Excel.
>
> Earl Kiosterud wrote:
>> Pete,
>>
>> Do you mean that each form should have the data from a row, and the
> next
>> form should have data from the next row, and so on?  This sounds like
> a good
>> job for a mail-merge with Microsoft Word.  You can use your Excel
> table.  If
>> your intent is to print them, this is probably what you need.
>>
>> --
>> Earl Kiosterud
>> mvpearl omitthisword at verizon period net
>> -------------------------------------------
>>
>> <petemccarthy@gmail.com> wrote in message
>> > Ok,  this should be fairly simple but I'm a excel novice.  I have
> two
>> > worksheets.  One contains all data with each row representing a
>> > different store.   I then have another worksheet that is a form.  I
>> > need to fill out a form for each store.  The information maps the
> same
>> > every time, just one row down.  It looks like this...
>> >
>> > WORKSHEET1
>> > A             B           C          D          E
>> >
>> > 1        A1            B1           C1         D1        E1
>> >
>> > 2        A2            B2           C2         D2        E2
>> >
>> >
>> >
>> > WORKSHEET2
>> >
>> > Name:   =Worksheet1!A1
>> >
>> > Company:   Worksheet1!B1
>> >
>> > Parts:   Worksheet1!C1
>> >
>> > ----------------------------------------------------------
>> > How do I have it so I can be on Worksheet2 and automatically have
> the
>> > data move down one row and then print off the form.  I have 500 of
>> > these to do with lots of info.
>> >
>> > I tried this:
>> >
>> > WORKSHEET2
>> >
>> > Name:   =Worksheet1!A(1 + Worksheet2!F6)  and then changing the
> value
>> > of F6 by 1 each time....but obviously that didn't work.
>> > What's the trick.
>> >
>> >
>

```
 0
nothanks4548 (968)
1/11/2005 8:25:34 PM

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