Making Excel act like a database.
I need some help on a common problem in our company. We have several clients that we have agreed to do some Excel 2003 spreadsheets for. The spreadsheets analyze our performance for them. These spreadsheets follow a very specific formatting that the clients have gotten use to and are unwilling to change. When we have to update the spreadsheets once a month, it can take all day to do the updating for each client because we are currently using copy and paste to get the data in the right cells. I'll explain more in a second, but what I am hoping to find out from this posting is alternate ways to do the spreadsheet updating to save us time. Here is a rough idea of the spreadsheets. On one worksheet, there are a hundred or more 30 "tables" for each office location for the client. A "table" is their term and refers to a set of cells with borders, data and formulas relative to a specific location for our client. So you might see "tables" like this SAMPLE of TABLES: ----- Los Angeles Month Desc Trans Retail Jan Brand X 6 $466.07 Feb Brand X 9 $2,740.36 Total 15 $3,206.43 New York Month Desc Trans Retail Jan Brand X 81 $11,446.40 Feb Brand X 47 $13,042.66 Total 128 $24,489.06 Now the actual tables are much more complicated and each row much, much longer. When I get data for a new month or brand, it comes to me like this: SAMPLE of DATA FILE: ----- Los Angeles Mar Brand X 6 $466.07 New York Mar Brand Z 9 $2,740.36 (Again this is a very simplified version of the actual data. Every month we have to go in row by row and cut and paste a row for each city into the above table for that city. And to complicate matters, we don't get one Data File, we get 5. The 5 data files have a row per city per brand and only some of the cells for that city and brand. that make up one row in the "Tables". Thus we have to cut and paste 5 times to finish one row. I know this is a very bad design, and I can think of several ways to organize the "tables" better. So far the clients have refused to allow us to redesign the top "tables". So my problem is how to get away from the cut and pasting we are doing. Another way to think of this is we get the data in 5 files and in a different sort order, and we have to extrract certain cells per row 5 times, assemble a new row, reorder the data, and apply some very complicate formatting. Can anyone think of a way to do our updating more automatically? I have been experimenting with copying in the 5 data files to separate worksheets in the same file, one month's worth of data per worksheet, and then using vlookups for each cell in the "Tables". It is very tedious work setting these all up, and I am worried the resulting amount of calculation will be huge. Are there other people that have the same type of problem? How did you solve this? Another thought I had, by the way is this: this record manipulation reminds me of a database. So maybe we ought to replace our cut and pasting with an Access routine. Before I go this route, I wanted to see if there is any way to keep this in Excel. Thanks for any help or thoughts.
jfrick100
excel
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The simplest way would be to create a macro that imports one file, takes a line and pastes it into the table. You might be able to record a macro that does some of the basic steps and amend that to loop all the data. To add further, we would need a better idea of the data, but it should not be hard for someone who knows what they are doing. -- --- HTH Bob (there's no email, no snail mail, but somewhere should be gmail in my addy) "jfrick" <jfrick100@gmail.com> wrote in message news:1192737617.787469.132360@k35g2000prh.googlegroups.com... >I need some help on a common problem in our company. > > We have several clients that we have agreed to do some Excel 2003 > spreadsheets for. The spreadsheets analyze our performance for them. > > These spreadsheets follow a very specific formatting that the clients > have gotten use to and are unwilling to change. > > When we have to update the spreadsheets once a month, it can take all > day to do the updating for each client because we are currently using > copy and paste to get the data in the right cells. > > I'll explain more in a second, but what I am hoping to find out from > this posting is alternate ways to do the spreadsheet updating to save > us time. > > Here is a rough idea of the spreadsheets. > > On one worksheet, there are a hundred or more 30 "tables" for each > office location for the client. A "table" is their term and refers to > a set of cells with borders, data and formulas relative to a specific > location for our client. So you might see "tables" like this > > SAMPLE of TABLES: > ----- > Los Angeles > Month Desc Trans Retail > Jan Brand X 6 $466.07 > Feb Brand X 9 $2,740.36 > Total 15 $3,206.43 > > New York > Month Desc Trans Retail > Jan Brand X 81 $11,446.40 > Feb Brand X 47 $13,042.66 > Total 128 $24,489.06 > > Now the actual tables are much more complicated and each row much, > much longer. > > When I get data for a new month or brand, it comes to me like this: > > SAMPLE of DATA FILE: > ----- > Los Angeles Mar Brand X 6 $466.07 > New York Mar Brand Z 9 $2,740.36 > > (Again this is a very simplified version of the actual data. > > Every month we have to go in row by row and cut and paste a row for > each city into the above table for that city. And to complicate > matters, we don't get one Data File, we get 5. The 5 data files have > a row per city per brand and only some of the cells for that city and > brand. that make up one row in the "Tables". Thus we have to cut and > paste 5 times to finish one row. > > I know this is a very bad design, and I can think of several ways to > organize the "tables" better. So far the clients have refused to > allow us to redesign the top "tables". > > So my problem is how to get away from the cut and pasting we are > doing. Another way to think of this is we get the data in 5 files and > in a different sort order, and we have to extrract certain cells per > row 5 times, assemble a new row, reorder the data, and apply some very > complicate formatting. > > Can anyone think of a way to do our updating more automatically? > > I have been experimenting with copying in the 5 data files to separate > worksheets in the same file, one month's worth of data per worksheet, > and then using vlookups for each cell in the "Tables". It is very > tedious work setting these all up, and I am worried the resulting > amount of calculation will be huge. > > Are there other people that have the same type of problem? How did > you solve this? > > Another thought I had, by the way is this: this record manipulation > reminds me of a database. So maybe we ought to replace our cut and > pasting with an Access routine. Before I go this route, I wanted to > see if there is any way to keep this in Excel. > > Thanks for any help or thoughts. >
bob.NGs1One possible solution would be to combine the five data files into a single file on one worksheet and then use a Pivot Table to display the final results. "jfrick" wrote: > I need some help on a common problem in our company. > > We have several clients that we have agreed to do some Excel 2003 > spreadsheets for. The spreadsheets analyze our performance for them. > > These spreadsheets follow a very specific formatting that the clients > have gotten use to and are unwilling to change. > > When we have to update the spreadsheets once a month, it can take all > day to do the updating for each client because we are currently using > copy and paste to get the data in the right cells. > > I'll explain more in a second, but what I am hoping to find out from > this posting is alternate ways to do the spreadsheet updating to save > us time. > > Here is a rough idea of the spreadsheets. > > On one worksheet, there are a hundred or more 30 "tables" for each > office location for the client. A "table" is their term and refers to > a set of cells with borders, data and formulas relative to a specific > location for our client. So you might see "tables" like this > > SAMPLE of TABLES: > ----- > Los Angeles > Month Desc Trans Retail > Jan Brand X 6 $466.07 > Feb Brand X 9 $2,740.36 > Total 15 $3,206.43 > > New York > Month Desc Trans Retail > Jan Brand X 81 $11,446.40 > Feb Brand X 47 $13,042.66 > Total 128 $24,489.06 > > Now the actual tables are much more complicated and each row much, > much longer. > > When I get data for a new month or brand, it comes to me like this: > > SAMPLE of DATA FILE: > ----- > Los Angeles Mar Brand X 6 $466.07 > New York Mar Brand Z 9 $2,740.36 > > (Again this is a very simplified version of the actual data. > > Every month we have to go in row by row and cut and paste a row for > each city into the above table for that city. And to complicate > matters, we don't get one Data File, we get 5. The 5 data files have > a row per city per brand and only some of the cells for that city and > brand. that make up one row in the "Tables". Thus we have to cut and > paste 5 times to finish one row. > > I know this is a very bad design, and I can think of several ways to > organize the "tables" better. So far the clients have refused to > allow us to redesign the top "tables". > > So my problem is how to get away from the cut and pasting we are > doing. Another way to think of this is we get the data in 5 files and > in a different sort order, and we have to extrract certain cells per > row 5 times, assemble a new row, reorder the data, and apply some very > complicate formatting. > > Can anyone think of a way to do our updating more automatically? > > I have been experimenting with copying in the 5 data files to separate > worksheets in the same file, one month's worth of data per worksheet, > and then using vlookups for each cell in the "Tables". It is very > tedious work setting these all up, and I am worried the resulting > amount of calculation will be huge. > > Are there other people that have the same type of problem? How did > you solve this? > > Another thought I had, by the way is this: this record manipulation > reminds me of a database. So maybe we ought to replace our cut and > pasting with an Access routine. Before I go this route, I wanted to > see if there is any way to keep this in Excel. > > Thanks for any help or thoughts. > >
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For some reason my Excel 2002 locks up when I attempt to save a document. It seems that it does it when I have several Excel documents open at the same time. Not to say that it won't do it when I only have one document open, I just have only experienced with several documents open. I'm running Windows 2K Pro on a Sony PCG-R505DCK laptop. I don't know if this info helps but I guess it can't hurt. Any help you can give is great. Thank you in advance, Tony ...
Un Save a Excel Worksheet
I accidently saved a worksheet on a previous worksheet with the same file name. Can I restore the worksheet, or un-save the worksheet to the earlier worksheet. No. The file has been overwritten. -- Regards, Tom Ogilvy Gregory Pearson <anonymous@discussions.microsoft.com> wrote in message news:07ea01c39384$2e7fa7f0$a401280a@phx.gbl... > I accidently saved a worksheet on a previous worksheet > with the same file name. Can I restore the worksheet, or > un-save the worksheet to the earlier worksheet. ...
Can't open more than one Excel file.
I'm using Excel 2002, W2k with all recent patches. When I'm working on an Excel worksheet and I attempt to open another Excel file the first one is closed when the second one is opened. What do I do to retain the first one open? Eppie Are you sure the first one is closed or just taken off the Taskbar? If you go to Window(on the menu) do you see one or more files listed? You may just need to go to Tools>Options>View and check "windows in taskbar". Gord Dibben Excel MVP On Fri, 30 Jul 2004 08:17:44 -0700, "Eppie" <anonymous@discussions.microsoft.com&...
Password Prompt When I Close an Excel Document I Opened in a Web Browser
Hi, Each time I close an excel document it prompts me a username and a password. I found an article (Q324328) http://support.microsoft.com/default.aspx?kbid=324328 in Microsoft support web site about the same issue with Word. I tried to apply the same solution but it didnt work. The document is on our Intranet. If i enter a userID who has permission to write to the folder where th doc is stored it works. Internet guest account has list content right. Any ideas? Thanks Lenny ...
How do I make the X-Axis increase in scale with the quantity?
For example: If I have the values 1.5, 3.5, 8.7, 9.9 in the x values for a line graph, is there anyway to make them spaced apart so that they are in scale with eachother... Like so the distance between 3.5 and 8.7 is larger than, the distance between 1.5 and 3.5? Create a XY Scatter chart. It, and a bubble chart, are the only 2 that allow for cardinals values on the x axis. -- Regards, Tushar Mehta www.tushar-mehta.com Excel, PowerPoint, and VBA add-ins, tutorials Custom MS Office productivity solutions In article <F2D3DC58-86D3-4D21-9D57-F704A78941FB@microsoft.com>, =?Utf- 8...
how do you make all incoming emails bold?
"Beth" <Beth@discussions.microsoft.com> wrote in message news:CD76AE42-9EC9-44C8-90FB-3A0566671AC4@microsoft.com... > I could've sworn there was a message here, but when I looked the body was completely blank. Oh well, guess the poster really didn't want to ask a question. how do you make all incoming emails bold? "Vanguard (NPI)" wrote: > "Beth" <Beth@discussions.microsoft.com> wrote in message > news:CD76AE42-9EC9-44C8-90FB-3A0566671AC4@microsoft.com... > > > > > I could've sworn there was a messag...
How to make VLOOKUP work for this
I have a "master" spreadsheet where column A is a time column and every row represents a second (in plain text format) such as 00:00, 00:01, 00:02.... 00:59:, 01:00, 01:01, 01:02,... and continues on for 24 minutes... 23:59, 24:00. (1442 rows). Off to the side (I'm thinking of putting it on another sheet though) I have a small table where I'll enter the time and corresponding data I need populated in Column B, and will look something like the following example; My question(s) are, is the VLOOKUP function the best way to populate column B with the values? It's ...
removing duplicate records in excel, how to do it?
How to remove duplicart entries within excel? Data>advanced filter, unique records only Regards, Peo Sjoblom "Don" wrote: > How to remove duplicart entries within excel? Hi see: http://www.cpearson.com/excel/deleting.htm#DeleteDuplicateRows -- Regards Frank Kabel Frankfurt, Germany Don wrote: > How to remove duplicart entries within excel? Have you notice that the first entry is duplicated in both cases: when header line is included or exclude "Peo Sjoblom" wrote: > Data>advanced filter, unique records only > > Regards, > > Peo S...
Make Personal Calendar Read Only
I would like to make a users personal calendar read-only to the user. The individuals calendar is delegated to about 5 others and they need full access, but I do not want the end-user to have full access but read only. How do I go about changing these permissions? Thanks, Brian I don't believe that is even possible through the standard means, it is a little bizarre. You may be able to do it through a tool like ADSIEdit. Nue "HoosierDaddy" <bjorgenson@charter.net> wrote in message news:1139250053.396235.106790@o13g2000cwo.googlegroups.com... >I would like to make a...
Database DYNAMICS cannot be opened. It is in the middle of a restore.
Does anybody know why I would all of a sudden get such a message when trying to login to GP 9.0.0301? I was logged in to the db, got a get/ change error, logged out and when trying to log back in am now getting this error. Thx, Frank Hamelly MCP-GP, MCT, MVP East Coast Dynamics www.eastcoast-dynamics.com Looking at the SQL db's, I have 3 db's in the process of restoring - DYNAMICS and two others. What would cause this besides someone manually starting a restore process? Frank Hamelly MCP-GP, MCT, MVP East Coast Dynamics www.eastcoast-dynamics.com Frank, Here are a few options: ...
a sample question about excel VBA
How can I make msgbox like this? �� there are X sheets of this workbook the first page name is : Sheets(1).Name the secod page name is : Sheets(2).Name �� until to the last page the X page mane is : Sheets(X).Name How can I write this module? Sub WorksheetNames() Dim i As Long Dim strAnswer As String strAnswer = _ "There are " & Worksheets.Count & _ " sheets of this workbook" For i = 1 To Worksheets.Count strAnswer = strAnswer & vbCr & _ "Sheet " & i & " : " & _...
How do I make more than 12 entries in excel balance sheet templat.
The excel balance sheet template is exactly what I need. How do I get it to expand to an infinite number of entries?? office xp ...
Excel 2002 and Adobe PDFMaker
My Adobe PDFMaker 5.0 icon has gone missing off my toolbar in Excel 2002 and it is no longer available in my toolbar options or customize windows for selection. It was working for a whole year and now it has vanished. It is still available in PowerPoint however I do not know how to return it to Excel. I have uninstalled and reinstalled my Microsoft Office XP Professional software and it still has not returned. It is very important that this function be restored . . . Please help me! Calypso Have you looked in Tools>Add-ins to see if the PDFMaker add-in is checked(enabled)? ...
Is it Possible to make a table from a query without a Make Table Q
Is it possible to make a table with a query as the record source, without using a Make Table Query. The reason that I as is that I have a rather large database that I use to create tables for each day of the month based on activity recieved from a larger database. I use one Pass-Through query as the source for 31 Make Table queries. The reason I have done this is because I need to segregate the activity by date so that I can produce daily averages over the entire month. The reason that I have had to break each one per day is the Pass Through query is huge (returning 7,000,000 + rec...