Data Validation Dependant Lists
Hi there, Is it possible to 'source' data validation/dependant lists from seperate worksheet within the same workbook. I know it is possibl when using only data validation lists, but when I try to sourc dependant lists using '=INDIRECT(Sheet2!A2) for example, Excel say this is not allowed?? Kind regards And -- Message posted from http://www.ExcelForum.com
andyp161.1chptu
excel
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If you give that range a name, you can use it in the Data|validation dialog. Debra Dalgleish explains it at: http://www.contextures.com/xlDataVal01.html#Name "andyp161 <" wrote: > > Hi there, > > Is it possible to 'source' data validation/dependant lists from a > seperate worksheet within the same workbook. I know it is possible > when using only data validation lists, but when I try to source > dependant lists using '=INDIRECT(Sheet2!A2) for example, Excel says > this is not allowed?? > > Kind regards > > Andy > > --- > Message posted from http://www.ExcelForum.com/ -- Dave Peterson ec35720@msn.com
ec35720Dave, Thanks for your response. I have actually been using Debra's site to learn about data validation. However, from my understanding she does not explain how to source dependent lists from seperate worksheets. She does explain that by naming ranges it is possible to source basic data validation lists. However, her section on dependent lists says that "In the Source box, type an equal sign and INDIRECT function, referring to the first data cell in the Category column: =INDIRECT(A2)". When I have tried substituting (A2) with the name of my category column, the dependent list will only give options to one particular category, irrespective of what category I have chosen. Kind regards Andy --- Message posted from http://www.ExcelForum.com/
andyp161.1cic1xThere's no reason you can't use lists on different sheets - you just
need to name your range that contains the first list. For example, name
the cell with the category selection, say, "Source". Then on a different
sheet, set the validation to
Allow: List
Source: =INDIRECT(Source)
See
ftp://ftp.mcgimpsey.com/excel/andyp161demo.xls
for an example
In article <andyp161.1cic1x@excelforum-nospam.com>,
andyp161 <<andyp161.1cic1x@excelforum-nospam.com>> wrote:
> Dave,
>
> Thanks for your response. I have actually been using Debra's site to
> learn about data validation. However, from my understanding she does
> not explain how to source dependent lists from seperate worksheets.
> She does explain that by naming ranges it is possible to source basic
> data validation lists. However, her section on dependent lists says
> that "In the Source box, type an equal sign and INDIRECT function,
> referring to the first data cell in the Category column:
> =INDIRECT(A2)". When I have tried substituting (A2) with the name of
> my category column, the dependent list will only give options to one
> particular category, irrespective of what category I have chosen.
jemcgimpseyAndy Yes, you need to name your list (range), for example 'mylist', then select list from the options in data validation and type =mylist to identify the list. "andyp161 >" wrote: > Hi there, > > Is it possible to 'source' data validation/dependant lists from a > seperate worksheet within the same workbook. I know it is possible > when using only data validation lists, but when I try to source > dependant lists using '=INDIRECT(Sheet2!A2) for example, Excel says > this is not allowed?? > > Kind regards > > Andy > > > --- > Message posted from http://www.ExcelForum.com/ > >
canaryIn the sample workbook for this page:
http://www.contextures.com/xlDataVal02.html
(the link is at the bottom of the page)
the lists are on a separate worksheet.
The reference to "the first data cell in the Category column" is the
first cell in which you've selected a category, not the list of categories.
andyp161 < wrote:
> Thanks for your response. I have actually been using Debra's site to
> learn about data validation. However, from my understanding she does
> not explain how to source dependent lists from seperate worksheets.
> She does explain that by naming ranges it is possible to source basic
> data validation lists. However, her section on dependent lists says
> that "In the Source box, type an equal sign and INDIRECT function,
> referring to the first data cell in the Category column:
> =INDIRECT(A2)". When I have tried substituting (A2) with the name of
> my category column, the dependent list will only give options to one
> particular category, irrespective of what category I have chosen.
--
Debra Dalgleish
Excel FAQ, Tips & Book List
http://www.contextures.com/tiptech.html
dsd1
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I have a list the is in one sheet - this list contains names an departments and then the data that I seek. Currently there are seperate lists on different "department" sheet that break down the people that are on the complete list so tha department managers can click on their sheet and just view their data. This is all done manually. The problem: With turnaround (hiring, firing, dpeartment moves, etc these sheets are becoming a nightmare to maintain. The question: Is there a formula that I can use that will use the mai listing as a starting point that will filter the other sheets...