Importing Access DB into Excel changes my calculated fields in Exc
I currently have an Excel worksheet that imports data from MSAccess. I have calulated fields built into this Excel sheet that calculates info from the results that are returned. When I refreshed this new year, less data is returned and the calculated fields where there is no data returned are showing #REF!. How do I keep the calculated fields static so they don't try to change when new data is brought in and some fields are now blank? See example below. The calculated fields are Variance and Pct Change Columns Year Month Dollars1 Dollars2 Dollars3 Total Variance Pct Change Data 2008 December 500 500 100 1100 =IF(F4 ="","",SUM(F3-F4)) =IF(G3 ="","",SUM(G3/F4)) When I hit refresh, the Variance and Pct Change columns that returned data prior to refreshing but now since it is a new year don't return any data now look like this. Variance =IF(#REF! ="","",SUM(F25-#REF!)) Pct Change =IF(G25 ="","",SUM(G25/#REF!))
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Utf
1/7/2010 6:40:01 PM
excel.worksheet.functions
4936 articles. 
2 followers.
3 Replies
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See me answers: 1)"When I refreshed this new year, less data is returned" - check your access data base,. it it possible that some query doesn't work properly. You may new codes that the query doens't capture. Go to the source and check it there. 2)"the calculated fields where there is no data returned are showing #REF"" - One of the cause of this is that you are using a link to a program that is not running. It is possible that somebody moved Ms Access database somewhere else? (other cause is when you try linking to a Dynamic Data Exchange (DDE) topic such as "system" that is not available) See how it has been linked to your excel file :Data/Import external data/edit query You may also insert a new sheet, link it again and see if you still have a problem -- Click yes if helped Greatly appreciated Eva "Shadow27_us" wrote: > I currently have an Excel worksheet that imports data from MSAccess. I have > calulated fields built into this Excel sheet that calculates info from the > results that are returned. When I refreshed this new year, less data is > returned and the calculated fields where there is no data returned are > showing #REF!. How do I keep the calculated fields static so they don't try > to change when new data is brought in and some fields are now blank? See > example below. The calculated fields are Variance and Pct Change > > Columns > Year Month Dollars1 Dollars2 Dollars3 Total Variance Pct Change > > Data > 2008 December 500 500 100 1100 =IF(F4 ="","",SUM(F3-F4)) =IF(G3 > ="","",SUM(G3/F4)) > > > When I hit refresh, the Variance and Pct Change columns that returned data > prior to refreshing but now since it is a new year don't return any data now > look like this. > > Variance > =IF(#REF! ="","",SUM(F25-#REF!)) > > Pct Change > =IF(G25 ="","",SUM(G25/#REF!)) >
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Utf
1/7/2010 9:40:01 PM
Thanks Eva. That got my mind thinking. I figure out how to fix this so I thought I would share with all in case someone in the future has the same issue. I right clicked on my cell that is linked to the MS Access database and choose Data Range Properties. In there under "If the number of rows in the data range changes upon refresh:" I had "Insert cells for a new data, delet unused cells" checked. I should have check the second option which is "Insert entire rows for new data, clear unused cells". Also, I didn't have "Fill down formulas in cells with new data, clear unused cells" checked. Once I changed these two things, all it good. "Eva" wrote: > See me answers: > 1)"When I refreshed this new year, less data is returned" - check your > access data base,. it it possible that some query doesn't work properly. You > may new codes that the query doens't capture. Go to the source and check it > there. > > 2)"the calculated fields where there is no data returned are showing #REF"" > - One of the cause of this is that you are using a link to a program that is > not running. It is possible that somebody moved Ms Access database somewhere > else? (other cause is when you try linking to a Dynamic Data Exchange (DDE) > topic such as "system" that is not available) > See how it has been linked to your excel file :Data/Import external > data/edit query > > You may also insert a new sheet, link it again and see if you still have a > problem > -- > Click yes if helped > Greatly appreciated > Eva > > > "Shadow27_us" wrote: > > > I currently have an Excel worksheet that imports data from MSAccess. I have > > calulated fields built into this Excel sheet that calculates info from the > > results that are returned. When I refreshed this new year, less data is > > returned and the calculated fields where there is no data returned are > > showing #REF!. How do I keep the calculated fields static so they don't try > > to change when new data is brought in and some fields are now blank? See > > example below. The calculated fields are Variance and Pct Change > > > > Columns > > Year Month Dollars1 Dollars2 Dollars3 Total Variance Pct Change > > > > Data > > 2008 December 500 500 100 1100 =IF(F4 ="","",SUM(F3-F4)) =IF(G3 > > ="","",SUM(G3/F4)) > > > > > > When I hit refresh, the Variance and Pct Change columns that returned data > > prior to refreshing but now since it is a new year don't return any data now > > look like this. > > > > Variance > > =IF(#REF! ="","",SUM(F25-#REF!)) > > > > Pct Change > > =IF(G25 ="","",SUM(G25/#REF!)) > >
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Utf
1/7/2010 9:56:09 PM
That is a good inside. I was looking at data range properties for a moment:) It is helpfull hint for the future ( I also have number of excel files linked to access databases) -- Greatly appreciated Eva "Shadow27_us" wrote: > Thanks Eva. That got my mind thinking. I figure out how to fix this so I > thought I would share with all in case someone in the future has the same > issue. I right clicked on my cell that is linked to the MS Access database > and choose Data Range Properties. In there under "If the number of rows in > the data range changes upon refresh:" I had "Insert cells for a new data, > delet unused cells" checked. I should have check the second option which is > "Insert entire rows for new data, clear unused cells". Also, I didn't have > "Fill down formulas in cells with new data, clear unused cells" checked. > Once I changed these two things, all it good. > > "Eva" wrote: > > > See me answers: > > 1)"When I refreshed this new year, less data is returned" - check your > > access data base,. it it possible that some query doesn't work properly. You > > may new codes that the query doens't capture. Go to the source and check it > > there. > > > > 2)"the calculated fields where there is no data returned are showing #REF"" > > - One of the cause of this is that you are using a link to a program that is > > not running. It is possible that somebody moved Ms Access database somewhere > > else? (other cause is when you try linking to a Dynamic Data Exchange (DDE) > > topic such as "system" that is not available) > > See how it has been linked to your excel file :Data/Import external > > data/edit query > > > > You may also insert a new sheet, link it again and see if you still have a > > problem > > -- > > Click yes if helped > > Greatly appreciated > > Eva > > > > > > "Shadow27_us" wrote: > > > > > I currently have an Excel worksheet that imports data from MSAccess. I have > > > calulated fields built into this Excel sheet that calculates info from the > > > results that are returned. When I refreshed this new year, less data is > > > returned and the calculated fields where there is no data returned are > > > showing #REF!. How do I keep the calculated fields static so they don't try > > > to change when new data is brought in and some fields are now blank? See > > > example below. The calculated fields are Variance and Pct Change > > > > > > Columns > > > Year Month Dollars1 Dollars2 Dollars3 Total Variance Pct Change > > > > > > Data > > > 2008 December 500 500 100 1100 =IF(F4 ="","",SUM(F3-F4)) =IF(G3 > > > ="","",SUM(G3/F4)) > > > > > > > > > When I hit refresh, the Variance and Pct Change columns that returned data > > > prior to refreshing but now since it is a new year don't return any data now > > > look like this. > > > > > > Variance > > > =IF(#REF! ="","",SUM(F25-#REF!)) > > > > > > Pct Change > > > =IF(G25 ="","",SUM(G25/#REF!)) > > >
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Utf
1/7/2010 10:10:05 PM
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Can anyone help me by telling me how to import palm files (dat files) into outlook. I want to import contact, calendar, etc Depends what you can export to from Palm Desktop. Personally, I've found this messy. Why not just get sync software that can sync your Palm with Outlook directly? Chapura Pocketmirror or Pumatech Intellisync are two ideas....or your Palm CD may have come with this option. F. Carvalho wrote: > Can anyone help me by telling me how to import palm files > (dat files) into outlook. I want to import contact, > calendar, etc ...
Does anyone have a dashboard gauge (speedometer style) for Excel?
I am trying to create dashboard charts from Excel data and would love other templates not available in Excel today - speedometer charts, multi-dimension comparitive charts, charts that build information overlays. I regularly create these in a manual way for executive and customer summaries but would appreciate the ability to automatically generate these types of charts allowing for real time viewing of "what if" scenarios. Steve, there are tons of these things out there to review, few better than this collection: http://www.andypope.info/charts.htm Andy Pope has put together...
Globally change part of a field
I have a text field that holds the file location of a picture. The content looks like this: H:\Access Data\Personnel Pictures\picturefile.bmp The "picturefile.bmp" is different for every record. Everything preceding it is identical in all records. I've moved the folder with all the pictures to a new location and need to update this field to the following: S:\Everyone\Member Database\Personnel Pictures\picturefile.bmp So basically, I need to swap out "H:\Access Data" for "S:\Everyone\Member Database" in every record. How so? Thanks in advance. Jer...
connect a form to excel database
I have a database in excel which lists our stock and prices etc. I would like to be able to enter a stock number on an invoice that will retrieve the details and price from my excel database. Can this be done? Excel has built in option--try data|form. If that doesn't quite work, but it's close, John Walkenbach has an enhanced dataform at: http://j-walk.com/ss/dataform/index.htm And if you want to design your own, Debra Dalgleish has a get started with userforms: http://contextures.com/xlUserForm01.html Kathy wrote: > > I have a database in excel which lists our stock and p...
Does anyone know where I can download EXCEL.MSI?
I am missing my Excel 2002 CD, and can't install Office Update Service Pack 3 without this file. ...
Excel ignores boot-time regional settings when interpreting a date
I have a third party DDE app that exports dates as strings, correctly using the short date format in the regional and language settings, which, in my case is MM/DD/YYYY (reset at every boot). Unfortunately excel insists in interpreting that date as DD/MM/YYYY [Application.International(xlDateOrder)=1, it should be 0], disregarding my regional settings. The result is that all the dates are wrong or #VALUES! If this is not wierd enough, listen to this: it only happens after I reboot (when the date format is reset to MM/DD/YYYY). If subsequently I change the short date format in the regional se...
Excel to check for regular expression?
Hi, How do you use Regular expression in excel? For eg: Check a column of data to see whether are all of them valid email addresses? Please advise THanks By valid, do you mean that the email is in proper syntax or that it is an actual email address. Text formulas can be used for proper syntax. Perhaps a Visual Basic proceedure. I doubt you can check that the email address actually exists, as many companies and ISPs will simply disregard and drop mail to invalid email addresses to eliminate spam "user" wrote: > Hi, > > How do you use Regular expression ...
Contact not importing names of csv lists
Whenever I import a csv file into outlook 2007 it imports only the email addresses, nothing else. I've titled the csv columns with the exact same headings as the outlook contact headings. Still, it imports only the email addresses. What do I need to do to get it to import the full names as well? Is it correct to assume that because you stated that you "titled the csv columns the same as the Outlook contact headings" - that you used "auto-map" to import your data? There is absolutely no reason, benefit or value whatsoever (under any circumstances) in ...
Changing Posting Settings
I just wanted to double check that if I am currently Posting TO General Ledger in the Purchasing Series, if I change that to Post THROUGH General Ledger will this have any ill effects. I would make sure everyone is off the system, however if there are batches in the GL that were generated by the AP subledger is this ok and would it then post through the general ledger for any new transactions posted once I change this option? You are fine. Manual post any GL batches. You can do this before or after you change the option. "VDebattista" wrote: > I just wanted to double che...
Excel Cells Contents to HTML Pages
Hi, I have an excel sheet which has two columns. Column 1: PageName Column 2: HTMLCode PageName has information like: OurServices.htm which is the name of th HTML page. HTMLCode clumn has actual HTML Code like: <html> <head> <meta http-equiv="Content-Language" content="en-us"> <meta name="GENERATOR" content="Microsoft FrontPage 5.0"> <meta name="ProgId" content="FrontPage.Editor.Document"> <meta http-equiv="Content-Type" content="text/html charset=windows-1252"> ...
In Excel program shows a broken line and don't know how to get ri.
I am trying to put in entries in Excel program and when I go to Print Preview, it only shows part of the entries I put in. When I go to the last entry that it shows in Print Preview, there is a broken line between it and the next entry. I don't know what I did. I could use some help You probably have multiple areas selected for your print area. you can check this by <view><page break preview> One possibility to correct this would be <file><print area><clear print area> or specifically select the area you want printed and <file ><Print area>...