TOOLS: Adding docs (PDF) to a database
I am looking for add-on tools or code to allow me to attach scanned PDF documents to a database record. I would like to know if there are developer tools out there that can do the following: - Appending muliple as in many PDF docs to a specific record. - Or maybe I create a folder and the AccessDB reads the contents of the folder showing the files related to the specific record. Kinda like a achive file manger of related files to a database record. Note: Eventually this access database will be pushed to SQL server if that helps. Can anybody help me with this? Thank you in advance. Michael Kintner
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Michael
5/29/2007 1:29:27 PM
access
16762 articles. 
3 followers.
6 Replies
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Access 2007 is the first version which allows attachments to a record. Earlier versions allowed embedding some document types. You can simply open a document by using the ShellExecute api on the stored path to the document: http://www.mvps.org/access/api/api0018.htm -- Arvin Meyer, MCP, MVP http://www.datastrat.com http://www.mvps.org/access http://www.accessmvp.com "Michael Kintner" <nospam@nospam.com> wrote in message news:135oalogo1gte09@corp.supernews.com... >I am looking for add-on tools or code to allow me to attach scanned PDF >documents to a database record. > > I would like to know if there are developer tools out there that can do > the following: > - Appending muliple as in many PDF docs to a specific record. > - Or maybe I create a folder and the AccessDB reads the contents of the > folder showing the files related to the specific record. > > Kinda like a achive file manger of related files to a database record. > > Note: Eventually this access database will be pushed to SQL server if that > helps. > > Can anybody help me with this? > > Thank you in advance. > Michael Kintner >
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Arvin
5/29/2007 2:38:37 PM
You can also open a document with the Application.FollowHyperlink statement. It's worked for documents on which I've used it whose file types were registered. Is it any _better_ than using ShellExecute? I don't know. Anybody have information one way or the other? Larry Linson Microsoft Access MVP "Arvin Meyer [MVP]" <a@m.com> wrote in message news:%23TY%23N8foHHA.3660@TK2MSFTNGP04.phx.gbl... > Access 2007 is the first version which allows attachments to a record. > Earlier versions allowed embedding some document types. > > You can simply open a document by using the ShellExecute api on the stored > path to the document: > > http://www.mvps.org/access/api/api0018.htm > -- > Arvin Meyer, MCP, MVP > http://www.datastrat.com > http://www.mvps.org/access > http://www.accessmvp.com > > "Michael Kintner" <nospam@nospam.com> wrote in message > news:135oalogo1gte09@corp.supernews.com... >>I am looking for add-on tools or code to allow me to attach scanned PDF >>documents to a database record. >> >> I would like to know if there are developer tools out there that can do >> the following: >> - Appending muliple as in many PDF docs to a specific record. >> - Or maybe I create a folder and the AccessDB reads the contents of the >> folder showing the files related to the specific record. >> >> Kinda like a achive file manger of related files to a database record. >> >> Note: Eventually this access database will be pushed to SQL server if >> that helps. >> >> Can anybody help me with this? >> >> Thank you in advance. >> Michael Kintner >> > >
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Larry
5/29/2007 5:01:14 PM
Michael, I'm against storing the "attachment" in the database. It bloats the database, which depending on your application and the size of the attachments, could quickly reach the 2GB max for Access. Personally, I prefer to store pointers to the file. In some applications, I have copied the files to a central repository and renamed them, then stored the original name and the new name in my database. The user can browse the application select an item, and click an Open button to open the file. By copying the file to a hidden folder on the network, I can prevent the user from modifying it. When they click on the Open button, I can copy the file from the repository to their local machine (usually C:\Temp or C:\Windows\Temp) and open it using the docmd.followhyperlink method. As far as code that will allow you to do this, take a look at the BrowseFolder (http://www.mvps.org/access/api/api0002.htm) and Open/Save dialog (http://www.mvps.org/access/api/api0001.htm) APIs on the Access Web. You can wrap these calls in a little code to accomplish the rest of your task. HTH Dale -- Email address is not valid. Please reply to newsgroup only. "Michael Kintner" wrote: > I am looking for add-on tools or code to allow me to attach scanned PDF > documents to a database record. > > I would like to know if there are developer tools out there that can do the > following: > - Appending muliple as in many PDF docs to a specific record. > - Or maybe I create a folder and the AccessDB reads the contents of the > folder showing the files related to the specific record. > > Kinda like a achive file manger of related files to a database record. > > Note: Eventually this access database will be pushed to SQL server if that > helps. > > Can anybody help me with this? > > Thank you in advance. > Michael Kintner > > >
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Utf
5/29/2007 5:07:01 PM
"Larry Linson" <bouncer@localhost.not> wrote in news:u%Y6i.3724$D31.1612@trnddc01: > You can also open a document with the Application.FollowHyperlink > statement. It's worked for documents on which I've used it whose > file types were registered. > > Is it any _better_ than using ShellExecute? I don't know. Anybody > have information one way or the other? I've had circumstances where FollowHyperlink didn't work for some unexplained reason where ShellExecute did. Also, I believe the error messages are different with ShellExecute -- I found them easier to work with than FollowHyperlink, which was often completely silent. -- David W. Fenton http://www.dfenton.com/ usenet at dfenton dot com http://www.dfenton.com/DFA/
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David
5/29/2007 5:47:20 PM
I've occasionally had followhyperlink fail. Now that you mention it,
however, ther is an excellent hyperlink method, that hasn't failed (on me at
least) yet:
Private Sub cmdMyButton_Click()
Me.cmdMyButton.HyperlinkAddress = "C:\Data\" & Me.txtFileName
End Sub
where C:\Data\ is the folder and txtFileName completes the fully qualified
path.
--
Arvin Meyer, MCP, MVP
http://www.datastrat.com
http://www.mvps.org/access
http://www.accessmvp.com
"Larry Linson" <bouncer@localhost.not> wrote in message
news:u%Y6i.3724$D31.1612@trnddc01...
> You can also open a document with the Application.FollowHyperlink
> statement. It's worked for documents on which I've used it whose file
> types were registered.
>
> Is it any _better_ than using ShellExecute? I don't know. Anybody have
> information one way or the other?
>
> Larry Linson
> Microsoft Access MVP
>
> "Arvin Meyer [MVP]" <a@m.com> wrote in message
> news:%23TY%23N8foHHA.3660@TK2MSFTNGP04.phx.gbl...
>> Access 2007 is the first version which allows attachments to a record.
>> Earlier versions allowed embedding some document types.
>>
>> You can simply open a document by using the ShellExecute api on the
>> stored path to the document:
>>
>> http://www.mvps.org/access/api/api0018.htm
>> --
>> Arvin Meyer, MCP, MVP
>> http://www.datastrat.com
>> http://www.mvps.org/access
>> http://www.accessmvp.com
>>
>> "Michael Kintner" <nospam@nospam.com> wrote in message
>> news:135oalogo1gte09@corp.supernews.com...
>>>I am looking for add-on tools or code to allow me to attach scanned PDF
>>>documents to a database record.
>>>
>>> I would like to know if there are developer tools out there that can do
>>> the following:
>>> - Appending muliple as in many PDF docs to a specific record.
>>> - Or maybe I create a folder and the AccessDB reads the contents of the
>>> folder showing the files related to the specific record.
>>>
>>> Kinda like a achive file manger of related files to a database record.
>>>
>>> Note: Eventually this access database will be pushed to SQL server if
>>> that helps.
>>>
>>> Can anybody help me with this?
>>>
>>> Thank you in advance.
>>> Michael Kintner
>>>
>>
>>
>
>
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Arvin
5/29/2007 11:01:07 PM
Thanks, Arvin and David. I haven't used Application.FollowHyperlink a great deal, and had not encountered a failure, but I'll keep an eye on it. When it fails, does it just do so on some hyperlink addresses, or always on some records, or always for the table? Larry Linson Microsoft Access MVP "Arvin Meyer [MVP]" <a@m.com> wrote in message news:OKeSDVkoHHA.4220@TK2MSFTNGP04.phx.gbl... > I've occasionally had followhyperlink fail. Now that you mention it, > however, ther is an excellent hyperlink method, that hasn't failed (on me > at least) yet: > > Private Sub cmdMyButton_Click() > Me.cmdMyButton.HyperlinkAddress = "C:\Data\" & Me.txtFileName > End Sub > > where C:\Data\ is the folder and txtFileName completes the fully qualified > path. > -- > Arvin Meyer, MCP, MVP > http://www.datastrat.com > http://www.mvps.org/access > http://www.accessmvp.com > > "Larry Linson" <bouncer@localhost.not> wrote in message > news:u%Y6i.3724$D31.1612@trnddc01... >> You can also open a document with the Application.FollowHyperlink >> statement. It's worked for documents on which I've used it whose file >> types were registered. >> >> Is it any _better_ than using ShellExecute? I don't know. Anybody have >> information one way or the other? >> >> Larry Linson >> Microsoft Access MVP >> >> "Arvin Meyer [MVP]" <a@m.com> wrote in message >> news:%23TY%23N8foHHA.3660@TK2MSFTNGP04.phx.gbl... >>> Access 2007 is the first version which allows attachments to a record. >>> Earlier versions allowed embedding some document types. >>> >>> You can simply open a document by using the ShellExecute api on the >>> stored path to the document: >>> >>> http://www.mvps.org/access/api/api0018.htm >>> -- >>> Arvin Meyer, MCP, MVP >>> http://www.datastrat.com >>> http://www.mvps.org/access >>> http://www.accessmvp.com >>> >>> "Michael Kintner" <nospam@nospam.com> wrote in message >>> news:135oalogo1gte09@corp.supernews.com... >>>>I am looking for add-on tools or code to allow me to attach scanned PDF >>>>documents to a database record. >>>> >>>> I would like to know if there are developer tools out there that can do >>>> the following: >>>> - Appending muliple as in many PDF docs to a specific record. >>>> - Or maybe I create a folder and the AccessDB reads the contents of the >>>> folder showing the files related to the specific record. >>>> >>>> Kinda like a achive file manger of related files to a database record. >>>> >>>> Note: Eventually this access database will be pushed to SQL server if >>>> that helps. >>>> >>>> Can anybody help me with this? >>>> >>>> Thank you in advance. >>>> Michael Kintner >>>> >>> >>> >> >> > >
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Larry
5/31/2007 3:49:54 AM
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We would like to add a field to the "Bill to" and "Ship to" addresses that is the "Contact Person" field from the Address ID palette. How do I do this? This is done easily, check out Knowledgebase Article 874176. You will need to add some additional calculated fields and then modify the existing calculated fields. Using the rw_SelectAddrLine user function you can add the following fields (for example) to an address and have it grow and shrink dynamically with no empty lines. Customer Name Contact Person Address1 Address2 Address3 City State Zip Country ...
Database Diagrams
I have installed the GP 10.00 SDK on my computer and can access the database diagrams under table integration. Is there a way to print this diagram in a size that is legible? -- Aimee Crowe Christian Homes, Inc. Budgets & Reporting Accountant Aimee, Unfortunately not! In the past I have used an architectural plotter to print this document out on a huge wall size poster. Best regards, -- MG.- Mariano Gomez, MIS, MCP, PMP Maximum Global Business, LLC http://www.maximumglobalbusiness.com "Aimee" wrote: > I have installed the GP 10.00 SDK on my computer and can acces...
Using multiple databases
I have three seperate databases - all do a differnt function using a seperate database that holds all the data in tables (i.e. one uses queries to export, one to import, one for reporting only) - and I want to keep all of the databases seperate. Can I create another database that just has a form that works as a dashboard and connect to the other three to do functions. Essentially, I want to be able to select an option to open reports, import data, or export data and do it without opening the other databases seperatly (a function that each database will perform on it's own w...
Best conversion tool?
I recently inherited a legacy Microsoft Access application. Most of the time I write C# web apps, but rewriting this app from scratch would be a lot of work. The Access app has over 80 forms and 50 reports. I doubt that any tool can completely convert from Access to ASP.Net, but if there is an 80-90% solution it would really help. I've googled the issue but I haven't found anything that looks very promising. If anyone knows of a quality conversion tool I would really appreciate it. P.S. Sorry about the crosspost, but as this post suggests I'm incredibly lazy. "Ready4Footba...
Add Spell Icon to tool bar.
I cannot find the Spell Checker Icon in any of my pull down menus or add buttons list. Where is it and how do I instal it on my tool bars in Outlook? It is only available using Word as the editor in Outlook. --� Milly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Tazz asked: | I cannot find the Spell Checker Icon in any of my pull down menus or | add buttons list. Where is it and how do I instal it on my tool bars | in Outlook? ...
Adding a space to a string
Hi i am trying to add a space i.e Column A1 " hello " Column B1 "mom" with column C1 reading "hello mom" at the moment it reads "hellomom" i know it maybe a simple question but new to this Paul Hi Paul In C1: =A1&" "&B1 HTH. best wishes Harald "lennymos123" <paul@palo.co.uk> skrev i melding news:1115732307.679428.37970@o13g2000cwo.googlegroups.com... > Hi i am trying to add a space i.e Column A1 " hello " Column B1 "mom" > with column C1 reading "hello mom" at the moment it rea...
Adding images to a checkedListBox
If I understood well, I can add not only text but also objects to a checkedListBox. So i'd like to add an image as item to my checkedListBox. I tried this: checkedListBox1.Items.Add(imageList1.Images[0]), but it adds "System.Drawing.Bitmap" instead of an image. I'm still pretty inexperienced with c#, so who can help me with this further. Jasmine ...
Adding additional address lines on version 8
I am modifying the POP Blank Form on version 8 (never been modified before). I have modified the existing Vendor Address 1-3 within Calculated fields to add the Country (removing the last ""). I then create a vendor address 4, which is identical to 1-3 except for a number 4 for the line number. This is what I have done in all previous versions and it has worked fine. When I go to print I get an error "Max symbol length exceeded: Increase MAX_TOK_LEN." If I delete the new calculated field it prints fine. All our SOP reports have the 4 line, but were upgraded to ...
adding an option in the right click menu
Hallo, I would like to add the option "copyto notepad" when I right-click on any cell. Any suggestions how to do this, so the text in the cell will automatically be copied to notepad ? Thanks very much ! Kontiki Hi as starting point some code: Sub Add_Item() Dim New_Entry As Object Set New_Entry = CommandBars("Cell").Controls.Add(Temporary:=True) On Error Resume Next New_Entry.Controls("My message").Delete On Error Goto 0 With New_Entry .Caption = "My message" .OnAction = "Message" End With End Sub Sub Message...
Tools, Proctect
I am not able to edit a sheet that I protected, when I go to Tools, Protection, can not click unprotect sheet as it is grayed. Why is this and what do I need to do. This is in an excel Workbook in Microsoft Office Excel 2003. Is it a shared workbook? If so, check out 'Limitations of shared workbooks' in the help. -- HTH RP "Water" <Water@discussions.microsoft.com> wrote in message news:6CB9772C-C164-47B5-99E0-869FF484819D@microsoft.com... > I am not able to edit a sheet that I protected, when I go to Tools, > Protection, can not click unprotect sheet ...
Convert Excel File to database file
Im trying to find out if there is a way to convert excel data files to qif, ofx or ofc in order to import into MS Money or just import the files directly You can use an add-in http://xl2qif.chez.tiscali.fr/xl2qif_en.php -- Regards, Peo Sjoblom "MichaelG" <mgalapago@aol.com> wrote in message news:032301c39f1e$a7154490$a301280a@phx.gbl... > Im trying to find out if there is a way to convert excel > data files to qif, ofx or ofc in order to import into MS > Money or just import the files directly ...
Using XML as a Database
I have a gigantic XML file which has the following structure: <root> <header> </header> <entry index="1">asdf</entry> <entry index="2">fdfsa</entry> ........ </root> Now, I have a simple XSD defined that automatically generates a Dataset for me. I use the MyDatabase.ReadXml method to read the xml into the Dataset. It fills the correct DataTables and DataRows automatically. I think this is an inefficient way of reading the XML. Is there a way I can do a query into my file so I can just grab my entry with ...
"free" ip number when I remove device from database?
Access 2007. Problem is when I delete the device (which has foreign key, ipID) from device table the IP number from IP table (has ID, primary key) also deletes (relation 1:1). I want to "free" ip number when I remove device from database so IP number is not deleted and can be used later. How to accomplish this? Form looks for "free" addresses as follows: SELECT tblIP.ID, [ip] & "." & [ip2] & "." & [ip3] & "." & [ip4] AS [IP- number], tblDevice.ipID FROM tblIP LEFT JOIN tblDevice ON tblIP.ID = tblDevice.ipID...
How does one mount a BCM Database?
I've created a BCM database in Outlook 2003 and I want to move it to another computer. The export feature works great, however, the import in BCM stinks and leaves lots of fields unfilled, such as the document link in the history. I've used Microsoft SQL Server Management Studio Express on one machine and that works great. However, it only works with SQL Express 2005. What about versions of SQL earlier than 2005? Unfortunately the other machine is a customer machine and I can't install SQL 2005 Express just to do this function. The installation might render BCM totally usele...
Changing acccess database source in Excel 2007
Does anyone know how to change the source from one access 2007 database to a different one when updating an Excel 2007 pivot table? ...