#### DSum and date as criteria

```Hello all,

I am calculating a running sum within a query using the DSum function.

DSum("[sngAmount]";"[tblAccountMovements]";"STR(CDBL([datDate]))<=" &
Str(CDBL([datDate])))

sngAmount contains positve or negative numbers from the table
"tblAccountMovements".
"datDate" is a date field from the same table.

I would like to calculate a running total within a query that is
sorted by "datDate". Basically, the above formula works fine. However,
there arise problems if datDate contains a date several times. If this
is the case, the calculation in the query gives me the total for the
whole day in every record with the specific date.

Here's an example:

tblAccountMovements

datDate          sngAmount
01.01.09          1000
15.02.09          -200
30.06.09          5000
30.06.09          -2000

The result looks like this:

datDate          sngAmount          Running total
01.01.09          1000                   1000
15.02.09          -200                     800
30.06.09          5000                   3800 (this should be 5800)
30.06.09          -2000                  3800

The third row should give me a value of 5800, the rest is fine.
Instead, the third row is already the sum of the two numbers for the
30.06.09 (5000-2000=3000).

How am I supposed to adjust the formula to incorporate different
values for the same date?

Regards,
Andreas
```
 0
Andreas
12/29/2009 7:29:19 PM
access 16762 articles. 3 followers.

4 Replies
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```Keeping in mind that records are like marbles in a box (no particular order)
how would you determine which movement occured first on June 30?

--
Duane Hookom
Microsoft Access MVP

"Andreas" wrote:

> Hello all,
>
> I am calculating a running sum within a query using the DSum function.
>
> DSum("[sngAmount]";"[tblAccountMovements]";"STR(CDBL([datDate]))<=" &
> Str(CDBL([datDate])))
>
> sngAmount contains positve or negative numbers from the table
> "tblAccountMovements".
> "datDate" is a date field from the same table.
>
> I would like to calculate a running total within a query that is
> sorted by "datDate". Basically, the above formula works fine. However,
> there arise problems if datDate contains a date several times. If this
> is the case, the calculation in the query gives me the total for the
> whole day in every record with the specific date.
>
> Here's an example:
>
> tblAccountMovements
>
> datDate          sngAmount
> 01.01.09          1000
> 15.02.09          -200
> 30.06.09          5000
> 30.06.09          -2000
>
> The result looks like this:
>
> datDate          sngAmount          Running total
> 01.01.09          1000                   1000
> 15.02.09          -200                     800
> 30.06.09          5000                   3800 (this should be 5800)
> 30.06.09          -2000                  3800
>
> The third row should give me a value of 5800, the rest is fine.
> Instead, the third row is already the sum of the two numbers for the
> 30.06.09 (5000-2000=3000).
>
> How am I supposed to adjust the formula to incorporate different
> values for the same date?
>
> Regards,
> Andreas
> .
>
```
 0
Utf
12/29/2009 8:33:02 PM
```On Tue, 29 Dec 2009 11:29:19 -0800 (PST), Andreas <andreas.vester@gmail.com>
wrote:

>Hello all,
>
>I am calculating a running sum within a query using the DSum function.
>
>DSum("[sngAmount]";"[tblAccountMovements]";"STR(CDBL([datDate]))<=" &
>Str(CDBL([datDate])))
>
>sngAmount contains positve or negative numbers from the table
>"tblAccountMovements".
>"datDate" is a date field from the same table.
>
>I would like to calculate a running total within a query that is
>sorted by "datDate". Basically, the above formula works fine. However,
>there arise problems if datDate contains a date several times. If this
>is the case, the calculation in the query gives me the total for the
>whole day in every record with the specific date.
>
>Here's an example:
>
>tblAccountMovements
>
>datDate          sngAmount
>01.01.09          1000
>15.02.09          -200
>30.06.09          5000
>30.06.09          -2000
>
>The result looks like this:
>
>datDate          sngAmount          Running total
>01.01.09          1000                   1000
>15.02.09          -200                     800
>30.06.09          5000                   3800 (this should be 5800)
>30.06.09          -2000                  3800
>
>The third row should give me a value of 5800, the rest is fine.
>Instead, the third row is already the sum of the two numbers for the
>30.06.09 (5000-2000=3000).
>
>How am I supposed to adjust the formula to incorporate different
>values for the same date?

Do you have some other field, such as an Autonumber, which would let you
distinguish different records from the same date?
--

John W. Vinson [MVP]
```
 0
John
12/29/2009 10:20:56 PM
```If the table includes a primary key column you can use that to arbitrarily
distinguish between two transactions on the same day.  Here's an example for
a Transactions table with a key TrransactionID:

SELECT TransactionDate, Amount,
DSUM("Amount","Transactions","TransactionDate  <=
" & FORMAT(Transactions.TransactionDate,"\#yyyy-mm-dd\#") & "
AND (TransactionID <= " & Transactions.TransactionID & "
OR TransactionDate <> " & FORMAT(Transactions.TransactionDate,"\#yyyy-mm-
dd\#") & ")")
AS Balance
FROM Transactions
ORDER BY TransactionDate,TransactionID;

Note that the Transaction key values do not have to be incremental by date,
only distinct, so an autonumber will work.  The result table does not
necessarily reflect the actual order of transactions within a day, however,
as there is nothing in the data to say what this is.

Ken Sheridan
Stafford, England

Andreas wrote:
>Hello all,
>
>I am calculating a running sum within a query using the DSum function.
>
>DSum("[sngAmount]";"[tblAccountMovements]";"STR(CDBL([datDate]))<=" &
>Str(CDBL([datDate])))
>
>sngAmount contains positve or negative numbers from the table
>"tblAccountMovements".
>"datDate" is a date field from the same table.
>
>I would like to calculate a running total within a query that is
>sorted by "datDate". Basically, the above formula works fine. However,
>there arise problems if datDate contains a date several times. If this
>is the case, the calculation in the query gives me the total for the
>whole day in every record with the specific date.
>
>Here's an example:
>
>tblAccountMovements
>
>datDate          sngAmount
>01.01.09          1000
>15.02.09          -200
>30.06.09          5000
>30.06.09          -2000
>
>The result looks like this:
>
>datDate          sngAmount          Running total
>01.01.09          1000                   1000
>15.02.09          -200                     800
>30.06.09          5000                   3800 (this should be 5800)
>30.06.09          -2000                  3800
>
>The third row should give me a value of 5800, the rest is fine.
>Instead, the third row is already the sum of the two numbers for the
>30.06.09 (5000-2000=3000).
>
>How am I supposed to adjust the formula to incorporate different
>values for the same date?
>
>Regards,
>Andreas

--
Message posted via AccessMonster.com
http://www.accessmonster.com/Uwe/Forums.aspx/access/200912/1

```
 0
KenSheridan
12/29/2009 10:32:01 PM
```Hi Andreas,

Try creating the odometer example, and then see if you can apply the same
logic to your application. I recommend using Method 2.

Referring to a Field in the Previous Record or Next Record
http://support.microsoft.com/kb/210504

Note: Disregard the "Acc2000" in the title of this KB article.

Tom Wickerath
Microsoft Access MVP
http://www.accessmvp.com/TWickerath/
__________________________________________

"Andreas" wrote:

> Hello all,
>
> I am calculating a running sum within a query using the DSum function.
>
> DSum("[sngAmount]";"[tblAccountMovements]";"STR(CDBL([datDate]))<=" &
> Str(CDBL([datDate])))
>
> sngAmount contains positve or negative numbers from the table
> "tblAccountMovements".
> "datDate" is a date field from the same table.
>
> I would like to calculate a running total within a query that is
> sorted by "datDate". Basically, the above formula works fine. However,
> there arise problems if datDate contains a date several times. If this
> is the case, the calculation in the query gives me the total for the
> whole day in every record with the specific date.
>
> Here's an example:
>
> tblAccountMovements
>
> datDate          sngAmount
> 01.01.09          1000
> 15.02.09          -200
> 30.06.09          5000
> 30.06.09          -2000
>
> The result looks like this:
>
> datDate          sngAmount          Running total
> 01.01.09          1000                   1000
> 15.02.09          -200                     800
> 30.06.09          5000                   3800 (this should be 5800)
> 30.06.09          -2000                  3800
>
> The third row should give me a value of 5800, the rest is fine.
> Instead, the third row is already the sum of the two numbers for the
> 30.06.09 (5000-2000=3000).
>
> How am I supposed to adjust the formula to incorporate different
> values for the same date?
>
> Regards,
> Andreas
```
 0
Utf
12/29/2009 10:55:01 PM

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