Count Records in a SubForm

Hey everyone...

Struggling with some syntax here.  I'm trying to Count records in a
subform.  I have a textbox and have set it equal to many variations of
the following...

=[qryStudents subform1].[Form]![ID].[Form].[RecordsetClone].
[RecordCount]

Most of the examples I've seen of this take the form of

nameofsubformcontrol.Form.RecordsetClone.RecordCount

What I'm having trouble with is, my subform control's name is
qryStudents subform1.  The field I'm trying is the ID field.  How
would I combine that into one line, so teh syntax above would work?
Any ideas?

chip
0
Chip
2/19/2010 10:45:10 PM
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Ignore the ID field. It's not part of the expression if all you need is the 
count of records.

There are several problems with this approach anyway, e.g.:
a) Access has problems figuring this out if the form has no records and no 
new records can be added.

b) The expression fails in Access 2007.

c) If it works, the expression may initially return 1 regardless of the 
number of records present. It will update later (when the form 
recalculates), but initially it may display the number of records fetched so 
far (0 for none, or 1 for some.)

A simple workaround might be to set the subform's Navigation Buttons 
property to Yes. You will then see the record count at the foot of the 
subform, without needing to maintain your text box.

-- 
Allen Browne - Microsoft MVP.  Perth, Western Australia
Tips for Access users - http://allenbrowne.com/tips.html
Reply to group, rather than allenbrowne at mvps dot org.


"Chip" <chip.franklin@gmail.com> wrote in message 
news:388866ed-71c1-4f5e-ab2d-8548983cd3bc@g28g2000yqh.googlegroups.com...
> Hey everyone...
>
> Struggling with some syntax here.  I'm trying to Count records in a
> subform.  I have a textbox and have set it equal to many variations of
> the following...
>
> =[qryStudents subform1].[Form]![ID].[Form].[RecordsetClone].
> [RecordCount]
>
> Most of the examples I've seen of this take the form of
>
> nameofsubformcontrol.Form.RecordsetClone.RecordCount
>
> What I'm having trouble with is, my subform control's name is
> qryStudents subform1.  The field I'm trying is the ID field.  How
> would I combine that into one line, so teh syntax above would work?
> Any ideas?
>
> chip 

0
Allen
2/19/2010 11:00:04 PM
Another option would be to put a text box in the subform with a ControlSource
of:

=Count(*)

and set its Visible property to False (No) to hide it.  Then reference the
text box in a control in the parent from with a ControlSource of:

=[SubformControlName].Form.[HiddenTextBoxName]

Ken Sheridan
Stafford, England

Chip wrote:
>Hey everyone...
>
>Struggling with some syntax here.  I'm trying to Count records in a
>subform.  I have a textbox and have set it equal to many variations of
>the following...
>
>=[qryStudents subform1].[Form]![ID].[Form].[RecordsetClone].
>[RecordCount]
>
>Most of the examples I've seen of this take the form of
>
>nameofsubformcontrol.Form.RecordsetClone.RecordCount
>
>What I'm having trouble with is, my subform control's name is
>qryStudents subform1.  The field I'm trying is the ID field.  How
>would I combine that into one line, so teh syntax above would work?
>Any ideas?
>
>chip

-- 
Message posted via AccessMonster.com
http://www.accessmonster.com/Uwe/Forums.aspx/access/201002/1

0
KenSheridan
2/19/2010 11:47:22 PM
Reply:

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