query error

Hi, I am running a query based on 3 queries

q1 has this

PurchDoc	Item	Rel	Vendor	   Vendor name	Order Type	PO Date
Material	      Short Text	MRPCn	Del Date	Deliv Date	PO Quantity	GR
Quantity	QtyRed	RemQty	PD release	Reschdate	CC	Created on	Exc	Net
Order Value	  ID
46353228	190	     F	10000019	RA LALLI	    NB	    11/6/2006
109-0718-13-101	  PASSACINGHIA	AK7	    6/13/2013
44	          42	   0	   0	  1/2/2010					                   11,396.00
14632


q2 has this

PurchDoc	Item	Rel	Vendor	   Vendor name	Order Type	PO Date
Material	Short Text	   MRPCn	Del Date	Deliv Date	PO Quantity	GR
Quantity	QtyRed	RemQty	PD release	Reschdate	CC	AB date	   Exc	Net
Order Value	 ID
46353228	190	     F	10000019	RA LALLI	     NB	    11/6/2006
109-0718-13-101	PASSACINGHIA	AK7	    6/13/2013	6/13/2013
44	      42	  12	  0	     1/2/2010	11/21/2012	AB	3/9/2010	10
11,396.00	14638
46353228	190      F	10000019	RA LALLI	     NB	    11/6/2006
109-0718-13-101	PASSACINGHIA	AK7	    6/13/2013	6/13/2013
44	      42	  14	  0	     1/2/2010	11/21/2012	AB	3/9/2010	10
11,396.00	14636
46353228	190	     F	10000019	RA LALLI	     NB	    11/6/2006
109-0718-13-101	PASSACINGHIA	AK7	    6/13/2013	6/13/2013
44	      42	  18	  0	     1/2/2010	11/21/2012	AB	3/9/2010	10
11,396.00	14637



q3 has this


PurchDoc	Item	Rel	Vendor	   Vendor name	Order Type	PO Date
Material	Short Text	   MRPCn	Del Date	Deliv Date	PO Quantity	GR
Quantity	QtyRed	RemQty	PD release	Reschdate	CC	CH Date	   Exc	Net
Order Value	 ID
46353228	190	     F	10000019	RA LALLI	     NB	    11/6/2006
109-0718-13-101	PASSACINGHIA	AK7	    6/13/2013	6/13/2013
44	      42	  10	  2	     1/2/2010	11/21/2012	CH	3/9/2010	10
11,396.00	14635
46353228	190	     F	10000019	RA LALLI	     NB	    11/6/2006
109-0718-13-101	PASSACINGHIA	AK7	    6/13/2013	6/13/2013
44	      42	  14	  0	     1/2/2010		        CH	3/9/2010		   11,396.00
14633
46353228	190	     F	10000019	RA LALLI	     NB    	11/6/2006
109-0718-13-101	PASSACINGHIA	AK7	    6/13/2013	6/13/2013
44	      42	  18	  0	     1/2/2010		        CH	3/9/2010		   11,396.00
14634



then i run this query

SELECT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
[PO Quantity], q1.[GR Quantity], ([q1]![PO Quantity]-[q1]![GR
Quantity]) AS [Open Qty], q1.[PD release], IIf(IsNull([q1]!
[Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]![Exc]),Null,[q3]![Exc]),
[q2]![Exc]),[q1]![Exc]) AS [Exc Code], IIf(IsNull([q1]!
[Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q3]!
[Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
[Reschdate]) AS [Resch Date], q2.[AB Date], q3.[CH Date], q1.[Net
Order Value], (([q1]![Net Order Value]/[q1]![PO Quantity])*[Open Qty])
AS [Open Value], Date() AS [Extraction Date]
FROM (q1 LEFT JOIN q2 ON (q1.Item=q2.Item) AND
(q1.PurchDoc=q2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=q3.Item) AND
(q2.PurchDoc=q3.PurchDoc)
GROUP BY q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
[PO Quantity], q1.[GR Quantity], q1.[PD release], q2.[AB Date], q3.[CH
Date], q1.[Net Order Value], q1.Exc, q2.Exc, q3.Exc, q1.Reschdate,
q2.Reschdate, q3.Reschdate
ORDER BY q1.Vendor;


I am getting this duplicate value

PurchDoc	Item  Rel	Vendor	   Vendor name	PO Date	       Material
Short Text	   MRPCn	Del Date	PO Quantity	GR Quantity	Open Qty	PD
release	Exc Code	Resch Date	AB Date	    CH Date	   Net Order Value
Open Value	Extraction Date
46353228	190	   F	10000019	RA LALLI	11/6/2006	109-0718-13-101
PASSACINGHIA	AK7	   6/13/2013	    44	          42	   2	    1/2/2010
10	     11/21/2012	 3/9/2010	3/9/2010	$11,396.00	      $518.00
3/19/2010
46353228	190	   F	10000019	RA LALLI	11/6/2006	109-0718-13-101
PASSACINGHIA	AK7	   6/13/2013	    44	          42	   2	    1/2/2010
10	     11/21/2012	 3/9/2010	3/9/2010	$11,396.00	      $518.00
3/19/2010


I should only get on entry not two.

Any ideas?
0
pat67
3/19/2010 8:14:58 PM
access.queries 6343 articles. 1 followers. Follow

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I would suspect that some of the fields you are grouping by and not showing 
have a different value for the rows returned.  Try displaying those fields. 
You can determine if you need them in the query or not.

John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

pat67 wrote:
> Hi, I am running a query based on 3 queries

> 
> then i run this query
> 
> SELECT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
> [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> [PO Quantity], q1.[GR Quantity], ([q1]![PO Quantity]-[q1]![GR
> Quantity]) AS [Open Qty], q1.[PD release], IIf(IsNull([q1]!
> [Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]![Exc]),Null,[q3]![Exc]),
> [q2]![Exc]),[q1]![Exc]) AS [Exc Code], IIf(IsNull([q1]!
> [Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q3]!
> [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> [Reschdate]) AS [Resch Date], q2.[AB Date], q3.[CH Date], q1.[Net
> Order Value], (([q1]![Net Order Value]/[q1]![PO Quantity])*[Open Qty])
> AS [Open Value], Date() AS [Extraction Date]
> FROM (q1 LEFT JOIN q2 ON (q1.Item=q2.Item) AND
> (q1.PurchDoc=q2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=q3.Item) AND
> (q2.PurchDoc=q3.PurchDoc)
> GROUP BY q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
> [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> [PO Quantity], q1.[GR Quantity], q1.[PD release], q2.[AB Date], q3.[CH
> Date], q1.[Net Order Value], q1.Exc, q2.Exc, q3.Exc, q1.Reschdate,
> q2.Reschdate, q3.Reschdate
> ORDER BY q1.Vendor;
> 
> 
> I am getting this duplicate value
> 

> Any ideas?
0
John
3/20/2010 1:03:12 PM
On Mar 20, 9:03=A0am, John Spencer <spen...@chpdm.edu> wrote:
> I would suspect that some of the fields you are grouping by and not showi=
ng
> have a different value for the rows returned. =A0Try displaying those fie=
lds.
> You can determine if you need them in the query or not.
>
> John Spencer
> Access MVP 2002-2005, 2007-2010
> The Hilltop Institute
> University of Maryland Baltimore County
>
>
>
> pat67 wrote:
> > Hi, I am running a query based on 3 queries
>
> > then i run this query
>
> > SELECT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
> > [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> > [PO Quantity], q1.[GR Quantity], ([q1]![PO Quantity]-[q1]![GR
> > Quantity]) AS [Open Qty], q1.[PD release], IIf(IsNull([q1]!
> > [Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]![Exc]),Null,[q3]![Exc]),
> > [q2]![Exc]),[q1]![Exc]) AS [Exc Code], IIf(IsNull([q1]!
> > [Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q3]!
> > [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> > [Reschdate]) AS [Resch Date], q2.[AB Date], q3.[CH Date], q1.[Net
> > Order Value], (([q1]![Net Order Value]/[q1]![PO Quantity])*[Open Qty])
> > AS [Open Value], Date() AS [Extraction Date]
> > FROM (q1 LEFT JOIN q2 ON (q1.Item=3Dq2.Item) AND
> > (q1.PurchDoc=3Dq2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=3Dq3.Item) AND
> > (q2.PurchDoc=3Dq3.PurchDoc)
> > GROUP BY q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
> > [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> > [PO Quantity], q1.[GR Quantity], q1.[PD release], q2.[AB Date], q3.[CH
> > Date], q1.[Net Order Value], q1.Exc, q2.Exc, q3.Exc, q1.Reschdate,
> > q2.Reschdate, q3.Reschdate
> > ORDER BY q1.Vendor;
>
> > I am getting this duplicate value
>
> > Any ideas?- Hide quoted text -
>
> - Show quoted text -

the problem is that the fields i am grouping and not showing are only
there because when i did not include them, the query errored. because
of the 2 iif statements
0
pat67
3/20/2010 3:48:15 PM
On Mar 20, 11:48=A0am, pat67 <pbus...@comcast.net> wrote:
> On Mar 20, 9:03=A0am, John Spencer <spen...@chpdm.edu> wrote:
>
>
>
>
>
> > I would suspect that some of the fields you are grouping by and not sho=
wing
> > have a different value for the rows returned. =A0Try displaying those f=
ields.
> > You can determine if you need them in the query or not.
>
> > John Spencer
> > Access MVP 2002-2005, 2007-2010
> > The Hilltop Institute
> > University of Maryland Baltimore County
>
> > pat67 wrote:
> > > Hi, I am running a query based on 3 queries
>
> > > then i run this query
>
> > > SELECT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
> > > [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> > > [PO Quantity], q1.[GR Quantity], ([q1]![PO Quantity]-[q1]![GR
> > > Quantity]) AS [Open Qty], q1.[PD release], IIf(IsNull([q1]!
> > > [Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]![Exc]),Null,[q3]![Exc])=
,
> > > [q2]![Exc]),[q1]![Exc]) AS [Exc Code], IIf(IsNull([q1]!
> > > [Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q3]!
> > > [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> > > [Reschdate]) AS [Resch Date], q2.[AB Date], q3.[CH Date], q1.[Net
> > > Order Value], (([q1]![Net Order Value]/[q1]![PO Quantity])*[Open Qty]=
)
> > > AS [Open Value], Date() AS [Extraction Date]
> > > FROM (q1 LEFT JOIN q2 ON (q1.Item=3Dq2.Item) AND
> > > (q1.PurchDoc=3Dq2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=3Dq3.Item) AND
> > > (q2.PurchDoc=3Dq3.PurchDoc)
> > > GROUP BY q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q=
1.
> > > [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> > > [PO Quantity], q1.[GR Quantity], q1.[PD release], q2.[AB Date], q3.[C=
H
> > > Date], q1.[Net Order Value], q1.Exc, q2.Exc, q3.Exc, q1.Reschdate,
> > > q2.Reschdate, q3.Reschdate
> > > ORDER BY q1.Vendor;
>
> > > I am getting this duplicate value
>
> > > Any ideas?- Hide quoted text -
>
> > - Show quoted text -
>
> the problem is that the fields i am grouping and not showing are only
> there because when i did not include them, the query errored. because
> of the 2 iif statements- Hide quoted text -
>
> - Show quoted text -

i should tell you that when i take those iif statements out, the data
is fine. the problem is that i need to see a resch. date and an exc
code.
0
pat67
3/20/2010 3:50:09 PM
So, group by the expression you are using instead of by the fields.

SELECT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name]
, q1.[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date]
, q1.[PO Quantity], q1.[GR Quantity]
, ([q1]![PO Quantity]-[q1]![GR Quantity]) AS [Open Qty], q1.[PD release],
 
IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]![Exc]),Null,[q3]![Exc]),
[q2]![Exc]),[q1]![Exc]) AS [Exc Code]

, IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q3]!
[Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
[Reschdate]) AS [Resch Date]

, q2.[AB Date], q3.[CH Date], q1.[NetOrder Value]
, [q1]![Net Order Value]/[q1]![PO Quantity]*[Open Qty] AS [Open Value]
, Date() AS [Extraction Date]
FROM (q1 LEFT JOIN q2 ON (q1.Item=q2.Item) AND
(q1.PurchDoc=q2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=q3.Item) AND
(q2.PurchDoc=q3.PurchDoc)

GROUP BY q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
[PO Quantity], q1.[GR Quantity], q1.[PD release], q2.[AB Date], q3.[CH
Date], q1.[Net Order Value]
, IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]), 
IIf(IsNull([q3]![Exc]),Null,[q3]![Exc]), [q2]![Exc]),[q1]![Exc])

, IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q3]!
[Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
[Reschdate])
ORDER BY q1.Vendor;

Also, you could use the NZ function and simplify your expressions significantly.
NZ([q1]![Exc],NZ([q2]![Exc],[q3]![Exc])) as [Exc Code]
NZ([q1]![Reschdate],NZ([q2]![Reschdate],[q3]![Reschdate])) as [Resch Date]

John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

pat67 wrote:
> On Mar 20, 11:48 am, pat67 <pbus...@comcast.net> wrote:
>> On Mar 20, 9:03 am, John Spencer <spen...@chpdm.edu> wrote:

>>> I would suspect that some of the fields you are grouping by and not showing
>>> have a different value for the rows returned.  Try displaying those fields.
>>> You can determine if you need them in the query or not.
>>> John Spencer
>>> Access MVP 2002-2005, 2007-2010
>>> The Hilltop Institute
>>> University of Maryland Baltimore County

>>> pat67 wrote:
>rrored. because
>> of the 2 iif statements- Hide quoted text -
>>
>> - Show quoted text -
> 
> i should tell you that when i take those iif statements out, the data
> is fine. the problem is that i need to see a resch. date and an exc
> code.
0
John
3/20/2010 4:29:30 PM
On Mar 20, 12:29=A0pm, John Spencer <spen...@chpdm.edu> wrote:
> So, group by the expression you are using instead of by the fields.
>
> SELECT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name]
> , q1.[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date]
> , q1.[PO Quantity], q1.[GR Quantity]
> , ([q1]![PO Quantity]-[q1]![GR Quantity]) AS [Open Qty], q1.[PD release],
>
> IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]![Exc]),Null=
,[=ADq3]![Exc]),
> [q2]![Exc]),[q1]![Exc]) AS [Exc Code]
>
> , IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q=
3]!
> [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> [Reschdate]) AS [Resch Date]
>
> , q2.[AB Date], q3.[CH Date], q1.[NetOrder Value]
> , [q1]![Net Order Value]/[q1]![PO Quantity]*[Open Qty] AS [Open Value]
> , Date() AS [Extraction Date]
> FROM (q1 LEFT JOIN q2 ON (q1.Item=3Dq2.Item) AND
> (q1.PurchDoc=3Dq2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=3Dq3.Item) AND
> (q2.PurchDoc=3Dq3.PurchDoc)
>
> GROUP BY q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
> [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> [PO Quantity], q1.[GR Quantity], q1.[PD release], q2.[AB Date], q3.[CH
> Date], q1.[Net Order Value]
> , IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]),
> IIf(IsNull([q3]![Exc]),Null,[q3]![Exc]), [q2]![Exc]),[q1]![Exc])
>
> , IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q=
3]!
> [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> [Reschdate])
> ORDER BY q1.Vendor;
>
> Also, you could use the NZ function and simplify your expressions signifi=
cantly.
> NZ([q1]![Exc],NZ([q2]![Exc],[q3]![Exc])) as [Exc Code]
> NZ([q1]![Reschdate],NZ([q2]![Reschdate],[q3]![Reschdate])) as [Resch Date=
]
>
> John Spencer
> Access MVP 2002-2005, 2007-2010
> The Hilltop Institute
> University of Maryland Baltimore County
>
>
>
> pat67 wrote:
> > On Mar 20, 11:48 am, pat67 <pbus...@comcast.net> wrote:
> >> On Mar 20, 9:03 am, John Spencer <spen...@chpdm.edu> wrote:
> >>> I would suspect that some of the fields you are grouping by and not s=
howing
> >>> have a different value for the rows returned. =A0Try displaying those=
 fields.
> >>> You can determine if you need them in the query or not.
> >>> John Spencer
> >>> Access MVP 2002-2005, 2007-2010
> >>> The Hilltop Institute
> >>> University of Maryland Baltimore County
> >>> pat67 wrote:
> >rrored. because
> >> of the 2 iif statements- Hide quoted text -
>
> >> - Show quoted text -
>
> > i should tell you that when i take those iif statements out, the data
> > is fine. the problem is that i need to see a resch. date and an exc
> > code.- Hide quoted text -
>
> - Show quoted text -

ok. let me try that
0
pat67
3/20/2010 6:15:13 PM
On Mar 20, 12:29=A0pm, John Spencer <spen...@chpdm.edu> wrote:
> So, group by the expression you are using instead of by the fields.
>
> SELECT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name]
> , q1.[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date]
> , q1.[PO Quantity], q1.[GR Quantity]
> , ([q1]![PO Quantity]-[q1]![GR Quantity]) AS [Open Qty], q1.[PD release],
>
> IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]![Exc]),Null=
,[=ADq3]![Exc]),
> [q2]![Exc]),[q1]![Exc]) AS [Exc Code]
>
> , IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q=
3]!
> [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> [Reschdate]) AS [Resch Date]
>
> , q2.[AB Date], q3.[CH Date], q1.[NetOrder Value]
> , [q1]![Net Order Value]/[q1]![PO Quantity]*[Open Qty] AS [Open Value]
> , Date() AS [Extraction Date]
> FROM (q1 LEFT JOIN q2 ON (q1.Item=3Dq2.Item) AND
> (q1.PurchDoc=3Dq2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=3Dq3.Item) AND
> (q2.PurchDoc=3Dq3.PurchDoc)
>
> GROUP BY q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
> [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> [PO Quantity], q1.[GR Quantity], q1.[PD release], q2.[AB Date], q3.[CH
> Date], q1.[Net Order Value]
> , IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]),
> IIf(IsNull([q3]![Exc]),Null,[q3]![Exc]), [q2]![Exc]),[q1]![Exc])
>
> , IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull([q=
3]!
> [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> [Reschdate])
> ORDER BY q1.Vendor;
>
> Also, you could use the NZ function and simplify your expressions signifi=
cantly.
> NZ([q1]![Exc],NZ([q2]![Exc],[q3]![Exc])) as [Exc Code]
> NZ([q1]![Reschdate],NZ([q2]![Reschdate],[q3]![Reschdate])) as [Resch Date=
]
>
> John Spencer
> Access MVP 2002-2005, 2007-2010
> The Hilltop Institute
> University of Maryland Baltimore County
>
>
>
> pat67 wrote:
> > On Mar 20, 11:48 am, pat67 <pbus...@comcast.net> wrote:
> >> On Mar 20, 9:03 am, John Spencer <spen...@chpdm.edu> wrote:
> >>> I would suspect that some of the fields you are grouping by and not s=
howing
> >>> have a different value for the rows returned. =A0Try displaying those=
 fields.
> >>> You can determine if you need them in the query or not.
> >>> John Spencer
> >>> Access MVP 2002-2005, 2007-2010
> >>> The Hilltop Institute
> >>> University of Maryland Baltimore County
> >>> pat67 wrote:
> >rrored. because
> >> of the 2 iif statements- Hide quoted text -
>
> >> - Show quoted text -
>
> > i should tell you that when i take those iif statements out, the data
> > is fine. the problem is that i need to see a resch. date and an exc
> > code.- Hide quoted text -
>
> - Show quoted text -

I am getting and error that says invaling use of a . ! or () in the
IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]!
[Reschdate]),IIf(IsNull([q3]!
[Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
[Reschdate]) AS [Resch Date]   statement

i can't seem to find it
0
pat67
3/20/2010 6:19:53 PM
On Mar 20, 2:19=A0pm, pat67 <pbus...@comcast.net> wrote:
> On Mar 20, 12:29=A0pm, John Spencer <spen...@chpdm.edu> wrote:
>
>
>
>
>
> > So, group by the expression you are using instead of by the fields.
>
> > SELECT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name]
> > , q1.[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date]
> > , q1.[PO Quantity], q1.[GR Quantity]
> > , ([q1]![PO Quantity]-[q1]![GR Quantity]) AS [Open Qty], q1.[PD release=
],
>
> > IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]![Exc]),Nu=
ll,[=AD=ADq3]![Exc]),
> > [q2]![Exc]),[q1]![Exc]) AS [Exc Code]
>
> > , IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull(=
[q3]!
> > [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> > [Reschdate]) AS [Resch Date]
>
> > , q2.[AB Date], q3.[CH Date], q1.[NetOrder Value]
> > , [q1]![Net Order Value]/[q1]![PO Quantity]*[Open Qty] AS [Open Value]
> > , Date() AS [Extraction Date]
> > FROM (q1 LEFT JOIN q2 ON (q1.Item=3Dq2.Item) AND
> > (q1.PurchDoc=3Dq2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=3Dq3.Item) AND
> > (q2.PurchDoc=3Dq3.PurchDoc)
>
> > GROUP BY q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name], q1.
> > [PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date], q1.
> > [PO Quantity], q1.[GR Quantity], q1.[PD release], q2.[AB Date], q3.[CH
> > Date], q1.[Net Order Value]
> > , IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]),
> > IIf(IsNull([q3]![Exc]),Null,[q3]![Exc]), [q2]![Exc]),[q1]![Exc])
>
> > , IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]![Reschdate]),IIf(IsNull(=
[q3]!
> > [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> > [Reschdate])
> > ORDER BY q1.Vendor;
>
> > Also, you could use the NZ function and simplify your expressions signi=
ficantly.
> > NZ([q1]![Exc],NZ([q2]![Exc],[q3]![Exc])) as [Exc Code]
> > NZ([q1]![Reschdate],NZ([q2]![Reschdate],[q3]![Reschdate])) as [Resch Da=
te]
>
> > John Spencer
> > Access MVP 2002-2005, 2007-2010
> > The Hilltop Institute
> > University of Maryland Baltimore County
>
> > pat67 wrote:
> > > On Mar 20, 11:48 am, pat67 <pbus...@comcast.net> wrote:
> > >> On Mar 20, 9:03 am, John Spencer <spen...@chpdm.edu> wrote:
> > >>> I would suspect that some of the fields you are grouping by and not=
 showing
> > >>> have a different value for the rows returned. =A0Try displaying tho=
se fields.
> > >>> You can determine if you need them in the query or not.
> > >>> John Spencer
> > >>> Access MVP 2002-2005, 2007-2010
> > >>> The Hilltop Institute
> > >>> University of Maryland Baltimore County
> > >>> pat67 wrote:
> > >rrored. because
> > >> of the 2 iif statements- Hide quoted text -
>
> > >> - Show quoted text -
>
> > > i should tell you that when i take those iif statements out, the data
> > > is fine. the problem is that i need to see a resch. date and an exc
> > > code.- Hide quoted text -
>
> > - Show quoted text -
>
> I am getting and error that says invaling use of a . ! or () in the
> IIf(IsNull([q1]![Reschdate]),IIf(IsNull([q2]!
> [Reschdate]),IIf(IsNull([q3]!
> [Reschdate]),Null,[q3]![Reschdate]),[q2]![Reschdate]),[q1]!
> [Reschdate]) AS [Resch Date] =A0 statement
>
> i can't seem to find it- Hide quoted text -
>
> - Show quoted text -

Ok. I fixed where there were spaces. now I am getting an error saying
"you tried to execute a query that does not include the expression
'IIf(IsNull([q1]![Exc]),IIf(IsNull([q2]![Exc]),IIf(IsNull([q3]!
[Exc]),Null,[=ADq3]![Exc]),[q2]![Exc]),[q1]![Exc]) AS [Exc Code] ' as
part of the aggregate function.

any suggestions?
0
pat67
3/20/2010 6:58:12 PM
As a guess you should not have the words "AS [Exc Code]" in the Group By 
clause.  If something does not work (especially if you have an syntax error) 
it helps to post the SQL statement by copying and pasting it.

John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

pat67 wrote:
> On Mar 20, 2:19 pm, pat67 <pbus...@comcast.net> wrote:
>> On Mar 20, 12:29 pm, John Spencer <spen...@chpdm.edu> wrote:
0
John
3/20/2010 7:30:46 PM
On Mar 20, 3:30=A0pm, John Spencer <spen...@chpdm.edu> wrote:
> As a guess you should not have the words "AS [Exc Code]" in the Group By
> clause. =A0If something does not work (especially if you have an syntax e=
rror)
> it helps to post the SQL statement by copying and pasting it.
>
> John Spencer
> Access MVP 2002-2005, 2007-2010
> The Hilltop Institute
> University of Maryland Baltimore County
>
>
>
> pat67 wrote:
> > On Mar 20, 2:19 pm, pat67 <pbus...@comcast.net> wrote:
> >> On Mar 20, 12:29 pm, John Spencer <spen...@chpdm.edu> wrote:- Hide quo=
ted text -
>
> - Show quoted text -

i used the sql you gave me above.
0
pat67
3/22/2010 1:54:52 PM
If it doesn't work then I am stumped as to the cause of the problem.  I don't 
understand why you are using a totals query at all since I don't see any 
summing, averaging, minimum, or maximum.

Why not use something like the following:

SELECT DISTINCT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name]
, q1.[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date]
, q1.[PO Quantity], q1.[GR Quantity]
, ([q1]![PO Quantity]-[q1]![GR Quantity]) AS [Open Qty], q1.[PD release],

, NZ([q1]![Exc],NZ([q2]![Exc],[q3]![Exc])) as [Exc Code]
, NZ([q1]![Reschdate],NZ([q2]![Reschdate],[q3]![Reschdate])) as [Resch Date]

, q2.[AB Date], q3.[CH Date], q1.[NetOrder Value]
, [q1]![Net Order Value]/[q1]![PO Quantity]*[Open Qty] AS [Open Value]
, Date() AS [Extraction Date]
FROM (q1 LEFT JOIN q2 ON (q1.Item=q2.Item) AND
(q1.PurchDoc=q2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=q3.Item) AND
(q2.PurchDoc=q3.PurchDoc)

ORDER BY q1.Vendor;

John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

pat67 wrote:
0
John
3/22/2010 2:48:58 PM
On Mar 22, 10:48=A0am, John Spencer <spen...@chpdm.edu> wrote:
> If it doesn't work then I am stumped as to the cause of the problem. =A0I=
 don't
> understand why you are using a totals query at all since I don't see any
> summing, averaging, minimum, or maximum.
>
> Why not use something like the following:
>
> SELECT DISTINCT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name]
> , q1.[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date]
> , q1.[PO Quantity], q1.[GR Quantity]
> , ([q1]![PO Quantity]-[q1]![GR Quantity]) AS [Open Qty], q1.[PD release],
>
> , NZ([q1]![Exc],NZ([q2]![Exc],[q3]![Exc])) as [Exc Code]
> , NZ([q1]![Reschdate],NZ([q2]![Reschdate],[q3]![Reschdate])) as [Resch Da=
te]
>
> , q2.[AB Date], q3.[CH Date], q1.[NetOrder Value]
> , [q1]![Net Order Value]/[q1]![PO Quantity]*[Open Qty] AS [Open Value]
> , Date() AS [Extraction Date]
> FROM (q1 LEFT JOIN q2 ON (q1.Item=3Dq2.Item) AND
> (q1.PurchDoc=3Dq2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=3Dq3.Item) AND
> (q2.PurchDoc=3Dq3.PurchDoc)
>
> ORDER BY q1.Vendor;
>
> John Spencer
> Access MVP 2002-2005, 2007-2010
> The Hilltop Institute
> University of Maryland Baltimore County
>
>
>
> pat67 wrote:- Hide quoted text -
>
> - Show quoted text -

That last one works, but i still get duplicates. It's hard to explain.
When i extract the data into access, the data is in rows i.e. 3 rows
or more for every Po and line item. what i am trying to do is take the
information specific to each row and put it together with the
information that is the same from each row in order to make one row or
maybe tow if there are two deliveries or so. the issue is when some
data is missing, i get bad info out of access. in essence i am trying
to correct the problems we have in our erp system in access. thanks
for your help. i will continue to try and figure it out.
0
pat67
3/22/2010 4:06:34 PM
If you used SELECT DISTINCT then you should have no duplicate rows.  A 
duplicate would have every field value equal to the corresponding field.

If one field in a row is slightly different then there is not a duplicate as 
far as Distinct is concerned.  I hope you can find a solution to your problem.

And Null values can cause problems.  You could try to force all nulls to some 
specific value using the NZ function.

Perhaps something like the following will help you solve your problem.
  NZ(MyTable.MyText,"") as MyText
  Nz(MyTable.MyNumber,0) as MyNumber
  Nz(MyTable.MyDate,#1/1/1899#) as MyDate

Or specifically -
NZ(NZ([q1]![Exc],NZ([q2]![Exc],[q3]![Exc])),"") as [Exc Code]

John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

pat67 wrote:
> On Mar 22, 10:48 am, John Spencer <spen...@chpdm.edu> wrote:
>> If it doesn't work then I am stumped as to the cause of the problem.  I don't
>> understand why you are using a totals query at all since I don't see any
>> summing, averaging, minimum, or maximum.
>>
>> Why not use something like the following:
>>
>> SELECT DISTINCT q1.PurchDoc, q1.Item, q1.Rel, q1.Vendor, q1.[Vendor name]
>> , q1.[PO Date], q1.Material, q1.[Short Text], q1.MRPCn, q1.[Del Date]
>> , q1.[PO Quantity], q1.[GR Quantity]
>> , ([q1]![PO Quantity]-[q1]![GR Quantity]) AS [Open Qty], q1.[PD release],
>>
>> , NZ([q1]![Exc],NZ([q2]![Exc],[q3]![Exc])) as [Exc Code]
>> , NZ([q1]![Reschdate],NZ([q2]![Reschdate],[q3]![Reschdate])) as [Resch Date]
>>
>> , q2.[AB Date], q3.[CH Date], q1.[NetOrder Value]
>> , [q1]![Net Order Value]/[q1]![PO Quantity]*[Open Qty] AS [Open Value]
>> , Date() AS [Extraction Date]
>> FROM (q1 LEFT JOIN q2 ON (q1.Item=q2.Item) AND
>> (q1.PurchDoc=q2.PurchDoc)) LEFT JOIN q3 ON (q2.Item=q3.Item) AND
>> (q2.PurchDoc=q3.PurchDoc)
>>
>> ORDER BY q1.Vendor;
>>
>> John Spencer
>> Access MVP 2002-2005, 2007-2010
>> The Hilltop Institute
>> University of Maryland Baltimore County
>>
>>
>>
>> pat67 wrote:- Hide quoted text -
>>
>> - Show quoted text -
> 
> That last one works, but i still get duplicates. It's hard to explain.
> When i extract the data into access, the data is in rows i.e. 3 rows
> or more for every Po and line item. what i am trying to do is take the
> information specific to each row and put it together with the
> information that is the same from each row in order to make one row or
> maybe tow if there are two deliveries or so. the issue is when some
> data is missing, i get bad info out of access. in essence i am trying
> to correct the problems we have in our erp system in access. thanks
> for your help. i will continue to try and figure it out.
0
John
3/22/2010 6:18:22 PM
Reply:

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