Please help with access expression
Hello, I was hoping someone could assist with the following expression in access that combines the Left function and Len function: I have column called ID, which has about 700,000 records and each ID can be anywhere from 7 to 10 characters; however, I all IDs to have only 7 characters and this means removing characters that are greater than 7. For example, smith09 is fine, but smith09990 would need to reduced to smith09. Basically, i need an expression that will check every ID and, if ID > 7 characters, use the left function to cut it to 7 characters. Please let me know if you need more information: I provided a table below of what I need. There are over 700,000 records in this table: ID: expression Smith09 Ok Smith0978 Smith09
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joe_G
5/29/2010 3:07:12 PM
access.queries
6343 articles. 
1 followers.
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joe_G wrote: >Hello, > >I was hoping someone could assist with the following expression in >access that combines the Left function and Len function: > >I have column called ID, which has about 700,000 records and each ID >can be anywhere from 7 to 10 characters; however, I all IDs to have >only 7 characters and this means removing characters that are greater >than 7. For example, smith09 is fine, but smith09990 would need to >reduced to smith09. Basically, i need an expression that will check >every ID and, if ID > 7 characters, use the left function to cut it to >7 characters. >Please let me know if you need more information: > >I provided a table below of what I need. There are over 700,000 >records in this table: > >ID: expression > >Smith09 Ok >Smith0978 Smith09 SELECT oldName, Left$(oldName,7) As First7Chars FROM MyTable; then if you're sure... back up your table (because I don't want to be accused of messing up your data irreparably!). THEN, when you're sure your original data is okay... UPDATE MyTable SET oldName = Left$(oldName,7); -- Message posted via http://www.accessmonster.com
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PieterLinden
5/29/2010 4:34:54 PM
On Sat, 29 May 2010 08:07:12 -0700 (PDT), joe_G <joe2324@gmail.com> wrote:
>Hello,
>
>I was hoping someone could assist with the following expression in
>access that combines the Left function and Len function:
>
>I have column called ID, which has about 700,000 records and each ID
>can be anywhere from 7 to 10 characters; however, I all IDs to have
>only 7 characters and this means removing characters that are greater
>than 7. For example, smith09 is fine, but smith09990 would need to
>reduced to smith09. Basically, i need an expression that will check
>every ID and, if ID > 7 characters, use the left function to cut it to
>7 characters.
>Please let me know if you need more information:
>
>I provided a table below of what I need. There are over 700,000
>records in this table:
You've got a possible major problem if this ID is intended to be a unique ID:
what if you have records with
SMITH09001
SMITH09123
SMITH09X
SMITH0935
These will all trunctate to SMITH09, losing any distinction between them.
How do you anticipate dealing with this issue - or is it irrelevant?
--
John W. Vinson [MVP]
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John
6/2/2010 4:13:31 PM
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