help with database design required
Hello Everyone, I have a system that has to track the movement of tools from in and out of the stores. Borrower Details: tblname: id-PK,name,department tbltoolmaster ToolID-PK Toolno ToolDesc Location tbltooltransaction Tranid-PK TrantoolID - FK NameID - FK DateTaken DateReturned what i am attempting to do is for every tool borrowed from the tool store i need to be able to record the date taken and date returned. If the date returned is not null - Tool is Available Once the tool is burrowed by a person A on a given date than the status should be updated to loaned and when he returns it should be updated to available. How do i do this .Do i store status in tbltoolmaster. how to update this with every transaction ? In the end of the day i should be able to account for how many tools are loaned and how many are available in the store and who burrowed them. how do i accomplish this. I would really appreciate your inputs . thanks for your patience in reading this post.
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Utf
11/7/2007 1:43:01 PM
access.formscoding
7493 articles. 
0 followers.
5 Replies
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On Nov 7, 7:43 am, vandy <va...@discussions.microsoft.com> wrote: > Hello Everyone, > > I have a system that has to track the movement of tools from in and out of > the stores. > > Borrower Details: > tblname: id-PK,name,department > > tbltoolmaster > ToolID-PK > Toolno > ToolDesc > Location > > tbltooltransaction > Tranid-PK > TrantoolID - FK > NameID - FK > DateTaken > DateReturned > > what i am attempting to do is for every tool borrowed from the tool store i > need to be able to record the date taken and date returned. > > If the date returned is not null - Tool is Available > > Once the tool is burrowed by a person A on a given date than the status > should be updated to loaned and when he returns it should be updated to > available. > > How do i do this .Do i store status in tbltoolmaster. how to update this > with every transaction ? > > In the end of the day i should be able to account for how many tools are > loaned and how many are available in the store and who burrowed them. > > how do i accomplish this. I would really appreciate your inputs . > > thanks for your patience in reading this post. You can change the status of the record in tbltoolmaster in the AfterUpdate event of tbltooltransaction. Your fieldnames are confusing. I will use some of my own in the following example... BTW, you will have to create a boolean field called "Available". This assumes that me.toolno is a numeric value. dim db as dao.database set db = currentdb() db.execute "UPDATE tbltoolmaster SET [Available]=" & format(NOT isnull(DateReturned)) & WHERE [ToolNo] = " & me!toolno db.close set db=nothing
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OldPro
11/7/2007 3:06:30 PM
Your table design looks ok. Don't store the status! It is already indicated by the state of your transaction table i.e. if any tool has no return date then it is not available. -Dorian "vandy" wrote: > Hello Everyone, > > I have a system that has to track the movement of tools from in and out of > the stores. > > Borrower Details: > tblname: id-PK,name,department > > tbltoolmaster > ToolID-PK > Toolno > ToolDesc > Location > > tbltooltransaction > Tranid-PK > TrantoolID - FK > NameID - FK > DateTaken > DateReturned > > what i am attempting to do is for every tool borrowed from the tool store i > need to be able to record the date taken and date returned. > > If the date returned is not null - Tool is Available > > Once the tool is burrowed by a person A on a given date than the status > should be updated to loaned and when he returns it should be updated to > available. > > How do i do this .Do i store status in tbltoolmaster. how to update this > with every transaction ? > > In the end of the day i should be able to account for how many tools are > loaned and how many are available in the store and who burrowed them. > > how do i accomplish this. I would really appreciate your inputs . > > thanks for your patience in reading this post. > >
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Utf
11/7/2007 3:10:01 PM
Thanks for your reply. My tool no is numeric like ET-2 how should i change this code. Also you want the available feild to be a yes/no feild in the tblmaster table is that correct. thanks "OldPro" wrote: > On Nov 7, 7:43 am, vandy <va...@discussions.microsoft.com> wrote: > > Hello Everyone, > > > > I have a system that has to track the movement of tools from in and out of > > the stores. > > > > Borrower Details: > > tblname: id-PK,name,department > > > > tbltoolmaster > > ToolID-PK > > Toolno > > ToolDesc > > Location > > > > tbltooltransaction > > Tranid-PK > > TrantoolID - FK > > NameID - FK > > DateTaken > > DateReturned > > > > what i am attempting to do is for every tool borrowed from the tool store i > > need to be able to record the date taken and date returned. > > > > If the date returned is not null - Tool is Available > > > > Once the tool is burrowed by a person A on a given date than the status > > should be updated to loaned and when he returns it should be updated to > > available. > > > > How do i do this .Do i store status in tbltoolmaster. how to update this > > with every transaction ? > > > > In the end of the day i should be able to account for how many tools are > > loaned and how many are available in the store and who burrowed them. > > > > how do i accomplish this. I would really appreciate your inputs . > > > > thanks for your patience in reading this post. > > You can change the status of the record in tbltoolmaster in the > AfterUpdate event of tbltooltransaction. Your fieldnames are > confusing. I will use some of my own in the following example... > BTW, you will have to create a boolean field called "Available". This > assumes that me.toolno is a numeric value. > > dim db as dao.database > set db = currentdb() > db.execute "UPDATE tbltoolmaster SET [Available]=" & format(NOT > isnull(DateReturned)) & WHERE [ToolNo] = " & me!toolno > db.close > set db=nothing > >
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Utf
11/7/2007 4:53:02 PM
See my reply. You should not be storing the status, it is superfluous! -Dorian "vandy" wrote: > > Thanks for your reply. > > My tool no is numeric like ET-2 how should i change this code. > > Also you want the available feild to be a yes/no feild in the tblmaster > table is that correct. > thanks > > > "OldPro" wrote: > > > On Nov 7, 7:43 am, vandy <va...@discussions.microsoft.com> wrote: > > > Hello Everyone, > > > > > > I have a system that has to track the movement of tools from in and out of > > > the stores. > > > > > > Borrower Details: > > > tblname: id-PK,name,department > > > > > > tbltoolmaster > > > ToolID-PK > > > Toolno > > > ToolDesc > > > Location > > > > > > tbltooltransaction > > > Tranid-PK > > > TrantoolID - FK > > > NameID - FK > > > DateTaken > > > DateReturned > > > > > > what i am attempting to do is for every tool borrowed from the tool store i > > > need to be able to record the date taken and date returned. > > > > > > If the date returned is not null - Tool is Available > > > > > > Once the tool is burrowed by a person A on a given date than the status > > > should be updated to loaned and when he returns it should be updated to > > > available. > > > > > > How do i do this .Do i store status in tbltoolmaster. how to update this > > > with every transaction ? > > > > > > In the end of the day i should be able to account for how many tools are > > > loaned and how many are available in the store and who burrowed them. > > > > > > how do i accomplish this. I would really appreciate your inputs . > > > > > > thanks for your patience in reading this post. > > > > You can change the status of the record in tbltoolmaster in the > > AfterUpdate event of tbltooltransaction. Your fieldnames are > > confusing. I will use some of my own in the following example... > > BTW, you will have to create a boolean field called "Available". This > > assumes that me.toolno is a numeric value. > > > > dim db as dao.database > > set db = currentdb() > > db.execute "UPDATE tbltoolmaster SET [Available]=" & format(NOT > > isnull(DateReturned)) & WHERE [ToolNo] = " & me!toolno > > db.close > > set db=nothing > > > >
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Utf
11/7/2007 6:17:01 PM
On Nov 7, 12:17 pm, mscertified <rup...@tigerlily.com> wrote: > See my reply. You should not be storing the status, it is superfluous! > > -Dorian > > "vandy" wrote: > > > Thanks for your reply. > > > My tool no is numeric like ET-2 how should i change this code. > > > Also you want the available feild to be a yes/no feild in the tblmaster > > table is that correct. > > thanks > To correct it, add single quotes like so: dim db as dao.database set db = currentdb() db.execute "UPDATE tbltoolmaster SET [Available]=" & format(NOT isnull(DateReturned)) & WHERE [ToolNo] = ' " & me!toolno & " ' " db.close set db=nothing Dorian is correct in that it is a general rule of thumb to not duplicate values in a database. It creates the potential for competing values when one is in error. However, in this case the choice is between having an explicit field that shows the current status for each tool, or inferring the status from whether the return date is missing from the latest record in a transaction table. The later is more complicated and has the potential of error if any of the assumptions for any reason become false, either presently or with any future code additions. I would choose the explicit [Available] field; just make sure it gets updated properly. And yes, it should be a Yes/ No field.
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OldPro
11/8/2007 2:31:47 PM
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Does anyone out there know if it is possible to have the count if feature can retrieve and count data from more than column, ie; I want it to count all of my X data in column A and then out of all of those X's in column, how many of those belong to Y in column C. Thanks greatly appreciated, this is for a major spreadhseet I'm producing for work and I want to impress my boss. BR Hi, Use =SUMPRODUCT(($A$2:$A$7="X")*(C2:C7="Y")) Regards Govind. Count If wrote: > Does anyone out there know if it is possible to have the count if feature can > retrieve ...
No info coming up in Publisher 2007 Help
Just purchased Publisher2007. When I press F1 for Help, another screen comes up for Publisher Help but nothing listed below. Can enter in search field, press go -- nothing comes up. This appears for both Microsoft Online and Offline options. What do I need to do flosew wrote: > Just purchased Publisher2007. When I press F1 for Help, another > screen comes up for Publisher Help but nothing listed below. Can > enter in search field, press go -- nothing comes up. > > This appears for both Microsoft Online and Offline options. > > What do I need to do ================...
How can I add a warning meassage to a macros designed to delete/insert a Row?
every time when a row (or a cell in a certain range) in a shared worksheet is to be deleted or inserted, I want a warning message. But how? Thanks. Zean ...
Design for a service business
What is the best way to design a database for my service business? Invoices are sent out just once a month and the customers pretty much stays the same from month to month. Each customer has a customer number and each invoice has an invoice number (the invoice number is really just an abbreviation of the month and year attached to the customer number). Should I have a seperate table for each month or do it some other way? Presently, using different database software, I create a different database file for each month. Many thanks. 1st off, and I don't mean to scare you, but de...
Pls help me !
Hello there! Greeting to all. Problems with creating a Bar Chart like this. (Pls refer to file attached; BarChrat123.xls) How can I have 2 bars(TypeA & TypeB) on a single month (eg: Jan-Jul and all the firgures or number of items within the portion of the bar? NOTE: BarChart123.xls only show a single bar with the details of item in a month. Do I need to modify my table? or something else?!! Thank you very much davidiew Reply to this email address: rentashop@hotmail.com Thanks -- Message posted from http://www.ExcelForum.com ...
Open Query Design In SQL view
Is it possible to open the query design window directly to the SQL View in existing queries or in creating new queries? Presently it is two or three clicks to get there. If the existing query was saved in SQL view, opening it subsequently in Design view should open it in the SQL view. I'm not aware of any way to have new queries automatically open in SQL view. -- Doug Steele, Microsoft Access MVP http://I.Am/DougSteele (no e-mails, please!) "tcb" <tbenson@mn.rr.com> wrote in message news:1190637257.981140.239390@19g2000hsx.googlegroups.com... > Is it possible t...
HELP -- XP Address Book: No Microsoft Solution Listed
What is the plain and step-by-step simple solution for this very annoying error: "A new entry could not be added. You must have a personal address book (PAB) to create an entry. Add a PAB to your profile using the E-mail accounts command on the Tools Menu." It doesn't allow me to create one!!! Even when I do this: right click on my contacts folder, click on 'Properties', then 'Outlook address book' tab. The option 'show this folder as an email address book' is blanked out and not available for me to check or uncheck. HELP You first. What is it t...
Can't stop Excel help autotile :-(
Here is an export of (what should be) the relevant registry setting: [HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Common\HelpViewer] "DxExpanded"=dword:000000f3 "ExpandedState"=dword:00000001 "FloatingSize"=dword:021302c0 "FloatingPosition"=dword:01340035 "DockedSize"=dword:00000277 "DockedState"=dword:00000002 "IsFloating"=dword:00000001 But both my Excel and my VBA editor windows still resize when I open the help. Can anyone please tell me what I've done wrong? ...
Graphing Database Growth Rate
Hello, all -- I have a job that grabs the size of each SQL Server database and log file size and saves one row per database into a table. I run this routine on a daily basis, so I basically grab the size each day and can monitor growth. The table data is below. What I would like to do is have a SQL Query setup to graph the data in Excel to show the growth rate of each database by week, month, year. I'm not sure the best way to do the SQL and the best way to do the graph. Since new databases are created all the time, new rows will appear in the output -- so creating specific graph...
mail merge labels from excel database
Can anyone give me the instructions to do a mail merge for labels from an excel database? Using Word with Excel as the data source is easiest, if you can ; you can find instructions here http://www.mvps.org/dmcritchie/excel/mailmerg.htm If Word n/a, post back with more details of your data layout. Rgds, Andy ...
How do I save data on a form to my database?
I am new to Access and was wondering how I would save a record from my forum to the database. I am using an unbound forum. Thanks adamskiii, Why have you created an "unbound" form to operate on a table? If you're new to Access, you've just made your project much more difficult than it needs to be. You'll need to create a button on your form that, when clicked, runs an Append query against your table, using the current values on the open form. -- hth Al Campagna Microsoft Access MVP 2007-2009 http://home.comcast.net/~cccso...
More Newbie help needed
(These are probably childs play for an experienced Exchange admin but I'm JUST starting with Exchange so any guidance is really appreciated!) Now that I have Exchange 2003 Server installed how do I do the followiing: 1) I have a user with three e-mail accounts: a) Company account: joe@domain.com b) Company account: info@domain.com c) Comcast personal mail: jsomebody@comcast.net He would like to get mail to all 3 accounts. How do I do that? 2) How do I redirect our email system on the web to send mail to our new exchange server? We are using a pay for service lik...
Modified Trasnpose
Hi, I have data stored in Table1 as such (Field names on row 1): Id - Type1 - Type2 123 - 0 - 50 456 - 10 - 100 789 - 50 - 0 And I would like to output it as such (Field names on row 1): Id - Type - Amount 123 - Type1 - 50 456 - Type1 - 10 456 - Type2 - 100 789 - Type1 - 50 I will have more the 20 Types in my actual table, so I can't just make compounded queries. Any help is appreciated, thanks! SELECT Id, "Type1" As Type, Type1 As Amount FROM MyTable UNION SELECT Id, "Type2", Type2 FROM MyTable UNION SELECT Id, "Type3", Type3 ...