Set value in a query when opening a form

I have in a database an append query which has a Yes/No field Append. The 
query appends only those records where the Append field value is set to No 
(0). In the OnOpen event of a form, I want to first run the append query to 
add any new records, then set the value of the Append field to Yes (-1), 
then finish opening or loading the form. How can I do this programmaticaly?


4/21/2007 4:24:46 PM
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You can do this using DAO.

In the VBA editor, open the Tools menu, select References, and, in the
References dialog, select Microsoft DAO 3.6. Close the References dialog.

In the database window, create a new Update query to update the Append field
to True (ie put True in the "Update To" Row) if the Append field is False
(ie put False in the "Criteria" Row).

You can now execute the Append and Update queries in the Form's Open event.

Here is some sample code for doing this, which assumes the Append query is
named "qryAppend" and the Update query is named "qryUpdate":

Private Sub Form_Open(Cancel As Integer)

    Const QRY_APPEND As String = "qryAppend"
    Const QRY_UPDATE As String = "qryUpdate"

    Dim objDB As DAO.Database
    Dim objQDF As DAO.QueryDef
    Dim lngRecsAppended As Long

    '   Instantiate Database object:
    Set objDB = CurrentDb()

    '   Point to the APPEND query:
    Set objQDF = objDB.QueryDefs(QRY_APPEND)

    '   Execute the APPEND query:

    '   See if the query appended any records:
    lngRecsAppended = objQDF.RecordsAffected

    '   If no records were appended, finish:
    If lngRecsAppended = 0 Then GoTo Finish

    '   Poitn to the UPDATE query:
    Set objQDF = objDB.QueryDefs(QRY_UPDATE)

    '   Execute the query:

    '   Update this form's recordset:


    '   Optional: Show message to user:
    MsgBox "Records Appended = " & CStr(lngRecsAppended) _
        & vbNewLine & vbNewLine _
        & "The above number of records were appended " _
        & "to the target table and updated in the source " _
        & "table.", vbOKOnly + vbInformation, _

    Set objQDF = Nothing
    Set objDB = Nothing

End Sub

Incidentally, on a small point, it would seem natural to rename the field 


"Ivor Williams" <> wrote in message
>I have in a database an append query which has a Yes/No field Append. The
>query appends only those records where the Append field value is set to No
>(0). In the OnOpen event of a form, I want to first run the append query to
>add any new records, then set the value of the Append field to Yes (-1),
>then finish opening or loading the form. How can I do this programmaticaly?
> Ivor

4/25/2007 11:04:03 PM

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